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PUBLICS

Monthly MeetingAvon Board of Education

34 SimsburyRoad, Avon, Connecticut

Mission Statement

Our missionis to inspire in each student a joy andpassionfor learning and acommitment to excellence, personal integrity, and social responsibility.

Tuesday, August 21, 2018, 7:00 pm Avon High School, Community Room

Agenda

I. Call to Order

II. Pledge of Allegiance

III. Volunteer Appreciation

A. Eleanor Buckle; Alana DuBois; Lorette Feivelson; Daniel Kryzanski; Emma Kryzanski; GraceKryzanski; Sophia Mates; Emma Mates; Sean Meatman; Malia Wilson and Nykeia Wilson - fortheir service to our community this summer, having demonstrated great leadership and workethicduring the time spentvolimteering at the Avon Public School Central Office. Theirabilityto workeffectively and independently to assist in organizing the instructional materials andfiling helped prepare for the newschool yearandwillhave an impact onmany classrooms andultimately the students of our district.

B. Cameron Baker; Katie Butwill; Sean Mearman; Maya Monteiro; Lukas Monteiro; MatiasMonteiro; Juliana Portal and CaitlynneZelazny - for their serviceto our community thissummer, having demonstrated great leadership and workethicduringthe time spentvolunteering at the AvonPublic School Extended School Year Program. Having studentvolunteers withinthis program assists in establishing fnendships for our olderstudents andmentorships withour younger students. Theirability to connect withour students had anincredible impact on the success of the ESY program.

IV. Approval ofMinutes Page 1A. Board ofEducation Regular Monthly Meeting, June 18,2018B. Board ofEducation Special Meeting, June 27,2018C. Board ofEducation Special Meeting, August 8,2018

V. Commimication from PublicPlease remember communications are generally limited to 15 minutes as a total maximum for all speakers, with eachspeaker limited to 3 minutes in accordance with standing Board policy. The Board may wave these limits inexceptionalcircumstances.

VI. Items of Information and Proposals

A. Financial Report - Heather Michaud, Director of Fiscal Affairs

Agenda Board of Education Regular Meeting—August 21, 2018Page I 2

VII. Committees & Liaison ReportsA. Committee Reports

1. Curriculum & Professional Practices

2. Finance

3. Negotiations4. Policy

B. Liaison Reports1. Board Representative to Curriculum Professional Development Council2. Board Representative to Avon Board of Finance3. Board Representative to Avon Town Council4. Board Representative to Capital Region Education Council

VIII. Chair's Report - Debra Chute. Board ChairA. Board Chair Update

IX. Superintendent's Report - Dr. B. Heston Camemolla Page 18A. Hiring ReportB. Enrollment ReportsC. McGarry Family Foundation Donation to Pine Grove SchoolD. Security UpdateE. Committee Meeting Dates

X. Consent Calendar

Any member may remove an itemfrom theconsent calendar and it will beconsidered in full in theordinary course after the consent calendar is voted upon.A. 18-19/03 Approval of Teacher on Special Assignment: Enrichment Coach K-6Job DescriptionB. 18-19/04 Approval of Grades 5 & 12EnglishLanguage Arts, Grades 10-12 Accounting,

Grades 9-12 MusicTheory, and Grades 11-12 AP Physics Primary InstructionalMaterials

C. 18-19/05 Approval ofHigh School Field Trip to France, April 2019

XI. Communication from Avon Board of Education Members

XII. Conununication from the PublicPlease remember communications are generally limited to 15 minutes as a total maximum for all speakers, with eachspeaker limited to 3 minutes in accordance with standing Board policy. TheBoard maywave theselimits in exceptionalcircumstances.

XIII. Executive Session

A. Update on Contractual Negotiations

XIY. Adjournment

NOTE: If there is anyperson interested in an item thatdoes notappear on the agenda, please arrange to speak with theChair orthe Superintendent of Schools before the meeting to discuss the matter. If the item is appropriate to the meeting, it may bediscussed under New Businessor Old Business. If the item requires extensive discussion or additional information, it may beplaced on a future agenda.

yWDNfPUBLICS

SPECIAL MONTHLY MEETING MINUTESAVON BOARD OF EDUCATION

AVON HIGH SCHOOL

Avon Community RoomMonday, June 18, 2018—7:00 p.m.

Attendance

M^embers Present: Jackie Blea, David Cavanaugh, Debra Chute, Jeffrey S. Fleischman, Jason Indomenico,HoustonPutnam Lowry, BogdanOprica, Jay Spivak, Laura Young

Member(s) Absent: none

Administration Present: Dr. Bridget Heston Camemolla, Superintendent of Schools, Heather Michaud,Director ofFiscal Affairs; Dr. Kimberly Mearman, Director ofPupil Services; Dr. Donna Nestler-Rusack,Assistant Superintendent

I. Call to Order

The meeting was called to order by Debra Chute, BoardChair at 7:01 pm.

II. Pledge of Allegiance

III. Avon Achievers

A. Zoe Quinones, Julia Shufro, and Anna Szerkeres- AHS Students - in recognition oftestifyingbefore the Connecticut State Assembly regarding a bill that would require Connecticut highschools to include Holocaust and genocide education and awareness in the social studiescurriculum. Their testimony was instrumental ingetting this bill passed. AHS Social Studiesteacher, Stuart Abrams, explained how itwas the students' testimonies that helped pass the bill.

B. Jenna Aylsworth and Elizabeth Sanbom - AHS Staff-in recognition oftheir work as facultyadvisors for the Avon High School senior Capstone Project. Their countless hours faeilitatingthe schedules, counseling students on their projects and organizing the presentations weresignificant contributions to thehigh school and students.

IV. Approval of Minutes

A. Boardof Education Regular Monthly Meeting, May 15, 2018Houston Putnam Lowry moved, which Laura Young seconded, to approve the May 15, 2018RegularMonthly Meeting minutes aspresented.The motion carried 9-0-0.

V. Communication from PublicA. Shawn George, Avon resident and Avon Public School parent, spoke to bring awareness about

her findings in May on 21 lcounts.org which showed that the top need, 36% ofall calls fromour town, was for mental health help. 80% ofthose calls were for suicide or crisis interventionhelp which was 157 phone calls at that point in time ofthe calendar year; 127 ofthose callswere from those 18 years and under. Ms. George has reached out to others inthe communityand would like to see mental health programs implemented in the schools to be a support forthe whole child and their families. '

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Minutes Boatdof Education Special Monthly Meeting—June 18,2018Page I 2

B. Kathy Marzano, Avon resident and former Avon Public School stafffor 29 years, most recentlyas a school guidance counselor at the Middle School, spoke about her excitement aboutprograms that are working inthe schools; that social workers are being reinstated inthe schools;advisory programs are being put in place at the middle and high school; and school climatecommittees but asks for further consideration on specific ways to better support students,families andthe staff and to make all feel safe and informeveryoneof what support is availablein the community. Ms. Marzano also stressed the importance of the attendance clerk to keeptrack of students' absences should there be issues.

VI. Items of Information and ProposalsA. Primary Instructional Materials for Review - Dr. Donna Nestler-Rusack, Assistant

Superintendent for Teaching and LearningDr. Rusack asked the Board to approve the 30 day inspection period under Policy 6161 of therecommended primary instructional materials for grades 5and 12 English Language Arts, grades10-12 Accounting, grades 9-12 Theory and grades 11-12 Physics inorder tohave the material forthe fall; the CPDC met and had the required votes to move the material forward. All materialsare available for review at the Central Office.Jason Indomenico moved, which Houston Putnam Lowry seconded, to approve the PrimaryInstructional Materialsfor the 30 day inspection period aspresented.The motion carried 9-0-0.

B. Student Representatives Reports - Amir Johnson and Heather Monroe, Student RepresentativesNo student representatives were present due to end of the year activities but acknowledged thework ofthe student representatives and expressed the Board's appreciation oftheir time, effortsand participation.

C. Financial Report - Heather Michaud, Director of Fiscal AffairsMs. Michaud shared with the Board the unencumbered balance after joumal entries were madefor the employer health insurance contributions and the administration stop/loss fees whichgenerated an expenditure ofjust over $3.2 million. All the year end encumbrances the Boardapproved inMay were also entered. As ofJune 18, there is423 open purchase orders.

Mr. Lowry asked how many purchase orders will be open at the close ofthe fiscal year end towhich Ms. Michaud replied between 125 and 150 open purchase orders since there is technicallya month and half left of the fiscal year.

VII. Committees & Liaison Reports

A. Committee Reports1. Curriculum & Professional Practices

Ms. Blea shared that the committee met regarding the World Language curriculum;interventions including TierI, Tier II and Tier 111; strengths and weaknesses in thedistrict;as well as the roles of the school social workers and where they would be placed and howthey would function.

2. Finance

Mr. Spivak had no additional information toreport from what Ms. Michaud shared and willspeakto items later on the agenda.

3. NegotiationsMr. Indomenico reported that a proposed collective bargaining agreement has been reachedwith the Safety and Security Specialists which will bediscussed during Executive Session;a first meeting was had with the Custodians and Maintainers association and will meet againwith them in July; andwillbe starting negotiation with teachers in July.

Minutes Board of Education Special Monthly Meeting - June 18,2018Page I 3

4. PolicyMs. Young shared that many policies were discussed as listed on the agenda. The attendancepolicy which was to be included requires some more review and may be reviewed at aSpecialMeeting.

B. Liaison Reports1. Board Representative to Curriculum Professional Development Council

Mr. Oprica shared how impressed he was with the collaboration from the different schools,grades and disciplines in the council. Dr. Rusack added that new proposals for textbooks,courses for SY 2019/2020, software for students, annual reviewof the evaluation program,mathematics work thatwasdone, andEnglish Language Arts curriculum were discussed.

2. BoardRepresentative to AvonBoardof FinanceMr. Cavanaugh as their next meeting will be the following week most probablyconcentrating on the progress of the artificial turffield. Dr. Camemolla asked if a finalappropriation for the district will be discussed due to the Open Choice Program to which Mr.Cavanaugh believed it would be discussed as the motion was still open.

3. BoardRepresentative to AvonTown CouncilMr. Indomenico was present for the Jime 7'̂ ' meeting where a recap of the joint meetingregarding the artificial turf was given with discussion of some ofthe areas ofconcern theBoard had - potential heat on the field, the fill to be used and also that once the fields aredone graduation would have to be moved. The supplemental appropriation for Open Choicewas also discussed with Ms. Michaud in attendanceto answer any questions. The TownCouncil expressed their appreciation ofthe District's participation inthe program. The delayinreplacing the high school's fire alarms was also discussed. Mr. Indomenico clarified whathe felt was his role as liaisonto the Town Coimcilwhichis not to report to theTown CounciltheworkoftheBoard buttoattend themeeting andreport backto theBoard. Mr. Indomenicoshared his opinion that for the Town Council and Board of Finance to receive accurateinformation they should ask the Town Manager and Superintendent of Schools directly orsend their ownliaison tothemeetings of theBoard ofEducation. Mr. Cavanaugh added thatasthe BoardLiaison to theTownCormcil, whenhe knows questions mayarisedueto agendaitems, he will answer ifhe can with what has been made public atrecent Board meetings andwhat is writtenin the minutes. Ms. Chuteaddedthat itwouldbehelpfulto knowif the Boardwere anagenda items inorder to adequately prepare for the meeting and opened an invitationto the Town Council and Board of Finance to attend the Boardof Educationmeetings. Ms.Blea agreed that liaisons should have amore neutral stance. Mr. Oprica added that anythingmore than what is written in the minutes can be a cause for interpretation; perhaps remindthem they have access to the minutes on the District website. Ms. Young suggested thatgreater discussion was needed as she also experienced an expectation ofproviding answersat Town meetings. Ms. Chute agreed that having packets ahead of time will also allowpreparation. Mr. Lowry added that ifa question isasked an answer will be expected and toanswer as best as can knowing that responding with "That's too far," or "I'll get back toyou," is appropriate. The Board should trust the liaison to answer.

4. Board Representative to Capital Region Education CouncilNext meeting isWednesday, Jime 27"^. Ms. Blea asked ifthere were anyone who wordd beinterested to be therepresentative as it is difficult for herto make themeetings.

Minutes Board of Education Special Monthly Meeting —June 18, 2018Page I 4

VIII. Chair's Report - Debra Chute. Board ChairA. Avon High School Graduation

Ms. Chute shared that three Board members' children will be graduating and Board membershave the opportunity to present the diplomas to their children. Ms. Chute explained to Boardmembers the details of the graduation.

Dr. Camemolla mentioned that the weather is being monitored but will not be moved indoorsunless it rains and suggested that Board members arrive as early as possible to avoid parkingissues.

IX. Superintendent's Report - Dr. B. Heston CamemollaA. Hiring Report

Dr. Camemolla shared the hiring ofa kindergarten teacher, some retirements and resignations.B. Enrollment Reports

Dr. Camemolla mentioned that registrations are being watched to monitor class sizes for theupcoming school year. The number ofsections in Roaring Brook will increase inkindergartenand will decrease at another grade level.

C. PTO Gifts and DonationsAn annual list of gifts and donations for the 2017-2018 school year was shared with the Boardbut was not put on the consent agenda as the Finance Committee will cross reference the list towhat has been approved in the past.

Ms. Blea asked if the gifts were from individuals or organizations to which Dr. Camemollaexplained that at the approval level the donor will belisted.

Ms. Blea also commented thatwith somany donations, it should betaken into account during thebudget building period.

D. Artificial TurfUpdateDr. Camemolla reviewed the joint meeting with the Town Council regarding the artificial turftobe located athigh school. The Town has asked that another letter be sent confirming the Board'sintent to pursue the turf project as presented though there are still questions as to the fill. TheTown Council requested that the Board have another discussion and the superintendent to actaccordingly.

Mr. Lowry asked what the administrations' recommendation was and whether a report wasreceived regarding the current condition ofthe fields to which Dr. Camemolla replied it was toproceed with the project as presented and an initial report was received, which later on in themeeting fimds will also be asked to be appropriated for the fields - the field hockey field isbeingreseeded and cannot becurrently used; however, even if the artificial turffield were tobedone,it would notbe done in time for thenext school year. The baseball fields need significant work;the rest of the fields show the soil tests are goodand maintenance items that canbe done by ourown people. We may partner with the Town for assistance. Mr. Altimus, Director ofOperations,isputting together an appropriate schedule for the maintenance ofthe fields.

Dr. Camemolla said that while an artificial turf presents issues for graduation, since the hrfcannot hold the weight of a stage and students, is an essential piece in moving the athleticprograms forward and most importantly for our students to be able to play on fields that arecomparable to fields elsewhere with Avon being one ofthe few districts without artificial fields.

Minutes Boatdof Education Special Monthly Meeting—June 18,2018Page I 5

Evena scaled downversionof the original planwill giveour athletes more equity to allowthemthe same type of field.

Ms. Young asked that it be the Board of Education's decision, not the Building Committee'sdecision, onthefill used. Mr. Lowry saidthaton a process it is fine, buttheTown Council mayhave an issue. Ms. Blea added that it was a condition of the first letter as well. Mr. Fleischmanasked for clarification if the Board was asking for sole approval for a project the Town wasfunding to which Mr. Lowry answered that if the Board did not approve ofthe fill the artificialfields would not go forward and would not beplaced atAvon High School. Ms. Blea replied thatit was tobeasit originally was wdth Board approval. Mr. Fleischman reminded theBoard it wasTown property towhich Mr. Lowry replied that it was given tothe Board ofEducation to use.

Mr. Lowry stated that heunderstood the issue ofparity ofthe playing fields but isconcerned thatif the Board thinks it is sucha good ideathat only onefield is being considered instead of twoatthis time as the price will only increase. Dr. Camemolla added that it was discussed that it willbe a cost to not do both fields at the same time.

Mr. Spivak added that this project has been delayed for so long that if the Board did not vote onit tonight it may jeopardize having even one field; two isbetter than one but one is better thannone.

Ms. Young reminded the Board that the state has no money to support this project and it wasdiscussed if the Town should putthis outto referendum. Mr. Lowry replied that he imderstoodthe costsassociated with bonding andto bondtwicewas higher thanto bondonce.

Mr. Fleischman stated that he also would like the artificial turf field and agreed with Mr. Spivakthat itwas long overdue but expressed his concern that ifwe express veto power over the fill theremay be no field which is Mr. Fleischman's objection to the requested authority. Ms. Blearesponded that should something go awry, the community will not go to the Town Council buthold the Board responsible expecting the Board to have done its due diligence in doing what'sbest for the students in Town. Ms. Blea would like to see the Board and the Town Council worktogether in providing what is best. Mr. Cavanaugh suggested that perhaps it would be best tostate that the Town Council and the Board come to a mutually agreeable choice of fill.

Ms. Yovmg asked that two members be on the building committee and not just one. Mr. Spivakreplied that the motion will reflect what was mentioned inthe previous letter. Ms. Young addedthat she was very concerned, as well as others in the community, that the fill used may containmaterial that was toxic or cancer causing.

Mr. Spivak felt that the wording did not need to differ from the previous letter as it seemed theTown Council was merely seeking Board approval as theBoard members hadchanged.

Mr. Fleischman asked about the approval of the fill to which Dr. Camemolla also asked if theapproval ofthe fill was by the entire Board orjustthe Board members onthe Building Committeeto which the Board decided it would be voted by the full Board.

Minutes Boardof EducationSpecial Monthly Meeting—June 18,2018Page I 6

JaySpivak moved, which Laura Young seconded, that the Superintendent ofSchools issue aletterto the Town Council, similar to the lettersent bypreviousSuperintendent Gary S. Mala,toexpress the Board ofEducation's supportfor theartificial turffieldbuildingproject atAvonHigh School. The Board's supportoftheproject iscontingent upon: atleast one, butpreferablytwo. Board ofEducation Members as representatives on thepublic building committee; and,the Board ofEducation maintaining therighttoapprove the material tobeused onthefield.The motion carried 7-2-0.

Favored: Blea, Cavanaugh, Chute, Indomenico, Oprica,Spivak, YoungOpposed:Fleischman, LowryAbstained: None

X. Consent Calendar

Any member may remove an item from the consent calendar and itwill be considered in full in theordinary course after the consent calendar is voted upon.A. 17-18/115 Approval of Budget TransfersB. 17-18/116 Approval of Interior & Exterior Blackout ShadesC. 17-18/117 Approval of Roaring Brook School Student LockersD. 17-18/118 Approval ofAvon High School Assistant Principal Job DescriptionE. 17-18/119 Approval of Human Resource JobDescriptionF. 17-18/120 Approval of Library Media Specialist JobDescriptionG. 17-18/121 Approval ofHigh School Boys Golf toTournament inKeene, NH June 19-20,2018H. 17-18/122 Approval ofHigh School Field Trip to Spain April 4-14,2019I. 17-18/123 Approval ofAuthorized Signature Change Form for ED-099 Agreement for Child

Nutrition ProgramsJ. 17-18/124 Notification of Annual Teacher/Administrator Evaluation and Development Model

Review

K. 17-18/125 Approval ofK-12 Spanish, Grade 7-12 French and Grades 9-12 Latin CurriculumMr. Spivak asked that Item 17-18/117, Approval ofRoaring Brook School Student Lockers, beremoved from the consent as more information has come forward.Houston Putnam Lowry moved, which Jackie Blea seconded, toapprove the ConsentAgendaaspresented omitting Item 17-18/117, Approval ofRoaring Brook SchoolStudentLockers.The motion carried 9-0-0.

XI. New Business

A. 17-18/126 Policy 3000 - Goals for Finance and Operation, First ReadB. 17-18/127 Policy3011 - Internal Controls, FirstReadC. 17-18/128 Policy 3120-Preparation of Budget Document, FirstReadD. 17-18/129 Policy 3152 - Spending Public Frmds forAdvocacy, First ReadE. 17-18/130 Policy 3160 - Transfer ofFunds Between Categories; Amendments, First ReadF. 17-18/131 Policy 3171.1-Non-Lapsing Education Fund, First Read

Houston PutnamLowry moved, which Jay Spivak seconded, to approve Policy 3171.1 - Non-LapsingEducation Fund and waive the secondread.The motion carried 9-0-0.

G. 17-18/132 Policy 3230 - Federal/State Funds, Grants and Other Revenue, First ReadH. 17-18/133 Policy 3231 - Medical Reimbursement for Special Education Students, First ReadI. 17-18/134 Policy3240 - Non-Resident Tuition, FirstRead

Minutes Board of Education Special Monthly Meeting —June 18,2018Page I 7

J. 17-18/135 Policy3250- Materials/Service Fees,Charges, FirstReadHouston Putnam Lowry moved, which Jay Spivak seconded, to approve Policy 3250 -Materials/Service Fees, Charges and waive the second read.The motion carried 9-0-0.

K. 17-18/136 Policy3260- Disposition of Obsolete Property, FirstReadL. 17-18/137 Policy 3280 - Gifts and Donations, First ReadM. 17-18/138 Policy3281 - FundRaising Activities, FirstReadN. 17-18/139 Policy 3300 - Purchasing, First ReadO. 17-18/140 Policy 5123 - Retention in Elementary andMiddle School, First Read

Houston Putnam Lowry moved, which DavidCavanaugh seconded, to approve Policy 5123 -Retention in Elementary and MiddleSchool and waive the second read.The motion carried 9-0-0.

P. 17-18/141 Approval of 2018-2019 Board of Education Meeting DatesJeffrey S. Fleischman moved, which Laura Young seconded to approve the Board meetingdatesfor the remainder of the18-19 School Year, January2019-June 2019.The motion carried 9-0-0.

Q. 17-18/142 Approval of Additional Year-end EncumbrancesHouston Putnam Lowry moved, which David Cavanaugh seconded, to approve the list ofadditionalyear-end encumbrances asspecified onpage124 oftheBoardpacket, in theamountof$152,202,76, be made subject to the availability offunds before the endofthe Jme 30,1018fiscal year.The motion carried 9-0-0.

R. 17-18/143 Approval of Tech/Lease AgreementJeffrey S.Fleischman moved, which Jackie Blea seconded, toapprove andtomove to Town CouncilandBoardofFinance a request toenterintoa lease agreementfor educational technology.The motion carried 9-0-0.

XII. Communication from Avon Board of Education Members

XIII. Communication from the Public

XTV. Executive Session

A. Discussion Concerning a Residency/Tuition IssueB. Discussion and Possible Action Concerning Ratification of a Proposed Collective Bargaining

Agreement -with the Safety & Security SpecialistsC. NegotiationStrategiesof Non-Union ContractsD. Discussion and Possible Action of Superintendent's Employment ContractThe Board adjourned Public Session andtook a briefrecess by unanimous consent at 8:33 pm.

TheBoard invited Dr. Bridget Carnemolla tojoin the executive session in discussion concerninga residency/tuition issue; discussion andpossible action concerning ratification of a proposedcollective bargaining agreement with the Safety &Security Specialists; negotiation strategies ofnon-union contracts and discussionandpossible action ofSuperintendent's employment contract.Heather Michaud, Director of Fiscal Affairs to join the executive session in discussion andpossible action concerning ratification of a proposed collective bargaining agreement with theSafety & Security Specialists.

Minutes Boatd of Education SpecialMonthly Meeting —June 18, 2018Page I 8

The Board entered Executive Session at 8:43 pm.

Ms. Michaud exited Executive Session at 8:51 pm.

XV. Adioumment

The Board left Executive Session and entered Public Session at 10:30pm.Houston Putnam Lowrymoved, which Jackie Blea seconded, to authorize the chair to extend theterm of theSuperintendent'scontract to July 1 in accordance with otherDistrictemploymentcontracts.

The motion carried 9-0-0.

Jackie Blea moved, which Laura Young seconded, to allow the superintendent to carry overvacation days.The motion carried 9-0-0.

Houston Putnam Lowry moved, which David Cavanaugh seconded, to approve the safety &security specialist contract retroactivefrom July1, 2017through June 30, 2021 with a one-timewage adjustment inyear two. The new contract represents a totalcost increase to theBoardasfollows: Year 1 - 2%, Year 2-10% (one time wage adjustment). Year 3 - 2%, Year 4 - 2%>.Total cost increase is 16%.

The motion carried 9-0-0.

The Board adjourned by unanimous consent at 10:33 pm.

Minutes prepared by Shirley Moy, BoardRecording SecretaryMinutes respectfully submitted by Jeffrey S. Fleischman, Board Secretary

Jeffrey S Fleischman 6/28/2018

Board minutes are approved at the next regidar monthly Board meeting, andany corrections to theminutes, if needed, will be made at that time.

PUBLICS

MINUTES •

SPECIAL MEETING

AVON BOARD OE EDUCATION

Avon Board of Education OfficesMeeting Room 1

Wednesday, June 27th, 2018—8:00 a.m.

Attendance

Members Present: Jackie Blea (phone), Debra Chute, Jeffrey S. Fleischman, Jason Indomenico, HoustonPutnam Lowry, Jay Spivak, Laura Young (phone)

Member(s) Absent: David Cavanaugh, Bogdan Oprica

Administration Present: Dr. B. Heston Camemolla, Superintendent of Schools; Myles Altimus, DirectorofOperations; Tim Filon, Director ofAthletics; Heather Michaud, Director ofFiscal Affairs

I. Call to order

The meeting was calledto orderby Ms. Chute at 8:02 am.

II. New Business

A. 17-18/144 Discussion andPossible Appropriation of Funds for the Refurbishing of the AHSBaseball Field

Dr. Camemolla explained the request for the Special Meeting was to ensure the Board membersunderstood the why the cost of the refurbishing of the field was higher than anticipated; the scopeof the work as a whole and why it needs to be done; and to have a discussion as to the funding ofthe work. Dr. Camemolla reviewed the needs of the athletic fields and explained that bids torefurbish the AHS baseball field had come in higher than the anticipated cost of $35,000. Thishigher cost was due to the fact that one ofthe companies that generally had a lower cost is now nolonger inbusiness and also the Town is not able to help with some ofthe necessary work as hoped.

Athletic Director Tim Filon explained that the baseball field at the high school was the original fieldbuilt years ago. The usage ofthe field is very important especially since the field atBuckinghamopens later in the season so all pre-season practice is held at the high school and is used not only bystudents but by town programs. Inthe past, outfields and infields were used and able to accommodatethree teams, not so now. Some settling of the clay in the fields, which was first noticed during theSpring of2016, has caused some areas to be unplayable - the grading ofthe pitcher's mound isuneven and a safety concern; areas including by home plate retains water. Avon's Director ofParkand Rec aswell ascoaches have expressed concern regarding thecondition ofthefield toMr. Filon.

Dr. Camemolla reminded the Board that the refurbishing of the fields was requested as a capitalproject for the 2018-2019 school year, however, only the fire alarm and security upgrades were

Avon Board of Education Special Meeting Minutes, June 27,2018Page I2

granted. Funds were also requested in aFeb. 2017 Finance Committee meeting but was tabled withathletes playing on the fields this past Spring. Officials have now said that unless repairs were madethe fields would be deemed unplayable.

Mr. Altimus, Director of Operations, added that the fields were never constructed -with properdrainage causing home plate to flood whenever the fields are irrigated; pitcher smound also drainspoorly. Over the years, resources and maintenance was also put off in the back fields. The Townhas put in new layers ofclay but it has gotten to the point where that no longer works. The bidshave the fields being scraped down to the soil and then layers it with sand for drainage and then clayon top ofthat, which rebuilds the entire infield and pitcher's mound. They would also level out thelips formed by the settling of the clay along the baselines. Mr. Altimus feels the field is past thepoint of its usefulness.

Mr. Fleischman asked ifdoing this would solve the drainage issue towhich Mr. Altimus replied thatrebuilding the field will solve its problems and the fields can then be properly maintained.

Mr. Indomenico asked if theDistrict or Town has the capability of properly maintaining the fieldsor whether it requires more expertise. Dr. Camemolla expressed her shared concem and said thatshe had spoken with the Town Manager and they have decided that moving forward there would beameeting ofvarious Town and District people to assess the maintenance ofall the fields in Town.

Ms. Young expressed her concem that the Board was setting a precedent in paying in full for therefurbishing ofthe field without the Town being apart ofthe equation since the fields are shared,citing the drainage issue Avon Middle School tennis courts had in the past where the communityfund raised the majority ofthe money needed, and the Town and Board ofEd contributed some ofthe funds. Dr. Camemolla replied that because the fields are on our school grounds, we are primarilyresponsible for maintaining the fields, also, we are not asked to pay for use or maintenance ofTownfields (Buckingham) which Avon students' use. Dr. Camemolla expressed her fear that ifthis is nottaken care ofnow then the fields will have to wait for another capital fund cycle justto see if fundsare appropriated leaving no choice but for the Board to maintain the fields now. Mr. Lowry addedthechoice to get ridofbaseball would not be a popular choice.

Mr. Spivak shared Ms. Young's concems and added his concem of not having aplan for all thefields as all the other fields also need work as indicated in the Championship Turfreport. Mr.Spivak asked ifthere were away to repair the fields to asafety level ofplayability and using the restofthe money to repair the other fields. Before spending all the money on one field, aplan shouldbedeveloped addressing the repairs and maintenance all the fields.

Mr. Fleischman asked for the dollar amoimt to repair the baseball field, to which Ms. Michaud,Director of Fiscal Affairs, replied $75,068. Ms. Young added that the amount was the amountpresented to the Finance Committee back in Febraary without any discussion about there being alower bid.

Dr. Camemolla, in response to Mr. Spivak's question, stated that she had also asked the s^equestion ifthere was anything else that could be done to make the fields asafe level of playabilityto which shewas toldno. Mr. Altimus added he hadhada discussion withtheTown andcontractorto see if the refurbishing ofthe field could be done for less or in phases, to which he was told no,not for less and the only thing that could be held off was the pitcher's mound which cost $4,000.The recommendation is to do the entire field at once.

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Avon Board of Education Special Meeting Minutes, June 27,2018Page I3

Mr. Indomenico asked ifthe repairs would be for the entire field to which Mr. Altimus replied it iseverything up to the arch where the clay meets the grass field including digging out the baselines,reseeding where the grass was disturbed, more top soil and sod, leveling, the entire infield,everything up to the outfield.

Ms. Young asked what the requested money would cover according to the Championship Turfreportto which Mr. Lowry replied that there would be money left over. Mr. Altimus added that the Districtwas planning to do some of the Championship Turf projects themselves to save some money.Championship Turf would do the things the District cannot do - decompaction and a one timeaerification. Fertilization, seeding and irrigation isdone inhouse according toa planned schedule.

Mr. Lowry asked the superintendent what must be given up for the cost ofthe fields to which Dr.Camemolla replied that $35,000 was already encumbered and recommended that money be takenfrom facility use funds. Ms. Michaud added that contingency funds were included for other bidsand recommended taking the purchase orders for the blackout shades down to the exact amount ofthe bid which would give $30,000. The remaining amount can be funded from the facilities fundand still leave a balance in the fund. Mr. Fleischman expressed his concern that the athletic fieldbidwould notcome outat$75,000 and there would benocontingency plan after thefields were tornup.

Mr. Spivak suggested waiting until the meeting with the others from the Town to discuss what isalso needed for the oftier fields inneed ofrepair. Mr. Spivak feels tospend $75,000 without knowingwhat will bedone to the other fields isnot a good plan. Mr. Spivak asked when the process needstobestarted tohave the fields done by Spring, towhich Ms. Michaud replied before the ground isfrozen and three to four weeks. Chair Chute asked if the urgency was due to the time of the yearand that funds needed to be decided before the start of the next school year. Mr. Fleischman alsoasked ifthere might not be other options or additional funds at the start ofthe next school year. Ms.Young added that she thought the facility funds would be rolled over to which Ms. Michaud repliedthat she did not tbink taking the entire balance out offacility funds would be wise to do. Mr. Spiv^also added that the year end encumbrances was left open to use on other fields. Mr. Altimus saidthe other fields will continue to be addressed as $15,000 was encumbered for other field workincluding purchasing new equipment, supplies and Championship Turf to do some work.

Mr. Fleischman asked if this was the lowest bid to which Ms. Michaud replied no, the lowest bidwas $60,000 but was disqualified as they had not done field work before and their reference for thetype ofwork was non-existent. Ms. Young expressed her concern that $75,000 was too much moneyto spend withouta plan for just one sport.

Mr. Lowry asked ifanyone was -willing to cancel baseball for next year as just adding clay did notmake the fields playable. Ms. Blea added that she would be uncomfortable asking students to playon fields that were potentially unsafe. Ms. Blea asked how many students this field impacts to whichMr. Filon replied approximately forty when counting three levels (developmental, junior varsity &varsity).

It was also clarified that the money for the field would not affect money needed to repair the gymfloors.

Mr. Fleischman asked if there were any additional fields that could be used inTo-wn. Mr. Spivakasked how much itwould cost toupgrade the Middle School baseball field. Mr. Altimus said that

11

Avon Boardof Education Special MeetingMinutes, June 27, 2018Page I4

theMiddle School fieldwasnothing more thana backstop andwould probably costthe same amountofmoney. Dr. Camemolla said that the field atthe Middle School had its own issues which iswhyit had been abandoned and not been maintained and is in its current state. Mr. Filon added thatBuckingham had one field which isvirtually impossible toschedule three levels for practice as thereare other teams waiting to use the field; there would be the possibility thatthere would be days oneteam does not get topractice. Mr. Spivak suggested Sperry Park to which Mr. Indomenico thoughtthe fields too small. Mr. Filonsaid the onlyregulation sized fields in Avon are Buckingham, AvonHigh and the overgrown field at Avon Middle School; Thompson Brook School may be a littleleague sized field.

Chair Chute asked Mr. Filon to give anestimation of transportation costs should students need tobetransported to another field to practice. Mr. Filon replied that transportation costs would beapproximately $65,000.

Houston Putnam Lowry moved and seconded by Jason Indomenico to approve an allocation of$75,000 to refurbish the baseballfieldat the high school to be considered as apriority item andto have the administration adjust the other recommended expenditures on the year-endencumbrances as presented at the June 2018 Board meeting (page 124) to accomplish thatobjective in the orderofwhich the expenditures were ranked.

Ms. Blea asked how the field hockey field was in comparison to the baseball field to which Mr.Altimus replied that money is being invested in the field hockey field, but not in the same way asthe field hockey field does not need to be stripped down. Ms. Blea asked Mr. Altimus to confirmthat the field would beup to standard to which Mr. Altimus said yes as much as it could be up tostandard in thepast, but as much as natural grass fields canbe.

Mr. Spivak expressed that he could not vote for this today, not until aplan was inplace for all thesports and all the fields intown, example, girls' lacrosse team had nowhere to practice and had tobe bused elsewhere. A full plan analyzing all the sports is needed so it is understood where thebaseball field is in relation to all the other sports. Ms. Young added 1hat if fields cannot be doneunder capital improvement, and it seems areferendum may be needed for the artificial turf, withoutaplan, this situation will continue to happen as the fields become unplayable and dangerous.

Chair Chute asked the superintendent for her recommendation, to which Dr. Camemolla stated sheagreed that the District not throw good money after bad and we need to have acomprehensive planto take care of all the fields but the meeting to be had with the Town is primarily about routinemaintenance to keep them playable. Dr. Camemolla feels this is adifferent situation where the fieldis not playable and is not comfortable not fixing it as the problem already clearly exists, however.Dr. Camemolla acknowledges that she cannot predict what may happen to the condition ofthe otherfields in the Fall but this is our field and it is incumbent on the District to take care of it. Dr.Camemolla recommends theturffield gets putinand understands the need for aplan buttheDistrictis aheady following aplan in taking care ofthe other fields and is ofthe understanding that all thefields will beready for play when school opens except for the baseball field.

Ms. Blea stated she hoped a plan could be established Avith the Town as to who maintains whichfields in Avon.

Ms. Michaud explained that municipalities have until June 30"^ to make any changes as far as openencumbrances. Currently, the encumbrance is open only towhat was authorized ata lesser amount.

12

Avon Board of EducationSpecialMeeting Minutes, June 27, 2018Page I 5

The field work isanopen encumbrance ofjustover $15,000. Mr. Fleischman asked for clarificationthat ifno action is taken or it is voted downthe $35,000purchaseorder will be returnedto the Town,to which Ms. Michaud said was correct imless something else was done with the money. Mr.Indomenico asked Ms. Michaud if takingthe money downfor the shades jeopardizes that orderingof the shades to which Ms. Michaud stated no. Mr. Fleischman expressed his concern that withoutthe contingency money, should the bids come uphigher we would have lost the items/projects. Dr.Camemolla agreed with Mr. Fleischman, however, atthe worse we will not beable toget everythingbut will get some of it and the majority of it will get done. The motion will allow the District toappropriate the funds.

Mr. Spivak asked how much funds is being allocated to the other fields towhich Mr. Altimus andMs. Michaud replied about $14,000-15,000 to domuch oftherecommended work inhouse.

Houston Putnam Lowry moved and seconded by Jason Indomenico to approve an allocation of$75,000 to refurbish the baseballfield at the high school to be considered as a priority item andto have the administration adjust the other recommended expenditures on the year-endencumbrances as presented at the June 2018 Board meeting (page 124) to accomplish thatobjective in the order ofwhich the expenditures were ranked.

The motion carried 7-0-0.

Ms. Young asked to develop aplan and Mr. Indomenico suggested this be put onfuture agendas forfurther discussion to which Dr. Camemolla agreed.

B. 17-18/144 Discussion and Possible Approval ofPolicy 5113- Attendance

Houston Putnam Lowry and seconded by Jason Indomenico moved to adopt Policy 5113 -Attendance withone change the word "child" to the word "student."

Dr. Camemolla explained that the policy was talked about in the Policy Committee meeting andmade a recommendation to bebrought to theBoard fora vote. It was leftoffunintentionally onthelast Board meeting agenda and had the opportunity to include this onthis meeting's agenda whichgives the opportunity to have this included in the upcoming school year student handbooks. Thisversion extends the provisions and regulations to the lower grades. What is in the regulations iswhat the law requires; whichis best practices.

Mr. Fleischman expressed his concem with Section Gofthe regulations which says the proceduresare for students in grades K-8 and notK-12 as it seems that the District will notbe notifying andmonitoring all students. Mr. Fleischman feels this is also a safety issue as the District should bemonitoring students at all times and would like the regulations extended to K-12. Dr. Camemollaresponded that the regulations shown to the Board is not complete as additional work was neededregarding the attendance procedures at the high grades. The change to the policy will give theschools some guidance and the District oversight towhat the schools are doing regarding attendance.Chair Chute reminded that the Board does not vote on regulations, however, Mr. Fleischman feltthat the regulations should reflect the how the policy is tobeimplemented. Dr. Camemolla agreedto change references as Mr. Fleischman suggested to statePreK-12.

Ms. Bleaasked howthe absentee policy wascurrently being implemented to which Dr. Camemollareplied that improvement was needed atthe high school whereas atthe middle school it was very

13

Avon Board of Education Special Meeting Minutes, June 27, 2018Page I6

similarto what was being presented. Ms. Blea stressed the importance of tightening up attendanceprocedures to ensure students with any issues are being addressed. Dr. Camemolla replied thatstudents with chronic absenteeism and school avoidance issues across the district, especially at thehigh school, staff are working closely and are easy to notice and help is given through guidance,SRBI andother interventions. Implementing the policygivesthe opportunity to catchmorestudentsthat may not otherwise be noticed in the lower grades.

Ms. Young also added that the new policy will meet all the newstatutes to which Dr. Camemollasaidthat the new policy is in conjunction with the Commissioner's focus on improving attendance.

Houston Putnam Lowiy and seconded by Jason Indomenico moved to adopt Policy 5113 -Attendance with one change the word "child" to the word "student."The motion carried 7-0-0.

IV. Adjournment

Jason Indomenico moved and seconded by Jeffrey S Fleischman to adjourn at 9:15 am.The motion carried 7-0-0.

Minutes prepared by Shirley Moy, BoardRecording SecretaryMinutes respectfully submitted by Jeffrey S. Fleischman, Board Secretary

JEFFREY S Fleischman 7/12/2018

Boardminutes are approved at the next regidar monthly Board meeting, and anycorrections to theminutes, ifneeded, will be made at that time.

14

MOMmPUBLICS

noPo

MINUTES

SPECIAL MEETING

AVON BOARD OF EDUCATION

Avon High SchoolCommunity Room

Wednesday August 8, 2018

Attendance

Members Present: JackieBlea,DavidCavanaugh, DebraChute, Jeffrey S. Fleischman, JasonIndomenico,Houston PutnamLowry (arrived 6:09), BogdanOprica, Jay Spivak, LauraYoung

Members Absent: none

Administration Present: Dr. B. Heston Camemolla, Superintendent of Schools; Dr. Donna Rusack,Assistant Superintendent of Schools for Teaching and Learning

I. Call to Order

The meeting was called to order by Chair Debra Chute at 6:01 pm.

Ms. Blea moved, Ms. Young seconded, to enter into Executive Session to discuss the possibleappointmentoftheAvonHigh Schoolprincipal.Motion carried 8-0-0 (Mr. Lowry was notyetpresent).

Invited into Executive Session were Superintendent, Dr. Camemolla and AssistantSuperintendent, Dr. Rusack at 6:03pm.

II. Executive Session

A. Discussion Concerning the Possible Appointment of theAvon High School Principal

Candidate A was invited tojoin Executive Session at 6:22 and left at 7:51pm.

Ms. Bleamoved, Mr. Lowry seconded, to leave Executive Session and return toPublic Sessionat 8:12pm. The motion carried unanimously.

III. New Business

A. 18-I9/0I Possible Action Conceming the Appointment of the AvonHigh School Principal

Chair Chute motioned, Mr. Lowry seconded, to appoint Michael Renkawitz as the Avon HighSchoolprincipal.The motion carried 9-0-0.

15

Avon Board of Education Special Meeting Minutes, August 8, 2018Page I2

Board Chair, Deb Chute, congratulated Mr. Renkawitz and commented that Mr. Renkawitz hadproven himself since hisarrival to theAvon Public Schools asa committed and talented member ofthe administrative team. Mr. Fleischman expressed his excitement of Mr. Renkawitz joining thehigh school team asanexperienced administrator who has demonstrated commitment to thestudentsandcommunity, which is exactly the type of leader needed at the high school. Ms. BleawelcomedMr. Renkawitz to the high school and expressed her excitement as well.

Mr. Renkawitz thankedthe Boardfor the thoughtfulquestionsthe Boardmembers askedwhichgavehimfurther opportunity to reflect onthisopportunity. Mr. Renkawitz expressed his own excitementto the new cMlenges and opportunities for new experiences and thanked the superintendent,assistant superintendent and his colleagues for their ongoing support. He is looking forward toexpanding with Mr. Kimball, the Middle School principal, the 7-12 Connection model. Mr.Renkawitz expressed his sadness to leave Thompson Brook and his excitement to meeting those atthe high school.

Mr. Lowry shared that although he had not had as much opportunity to work with Mr. Renkawitz,others have spoken very highly ofhim and looks forward to working more with him in partnership.The steady hand that Mr. Renkawitz presents, after a national search, is what made him rise to thetop ofthe candidate pool and Mr. Lowry shared that sometimes you can look close to home tofindwhat you're looking for, as in this case. Mr. Spivak added that Avon is very lucky to have Mr.Renkawitz given what he has done in the past with the students. The time is right to have Mr.Renkawitz join the high school. Ms. Young stated that Mr. Renkawitz's leadership style lends itselfto bringing an opportunity to create an environment where all students' needs can befully met; it isa great opportunity for the high school and the community. Ms. Young is excited about the 7-12Connection and also for the fact that the freshmen, sophomore and junior class students alreadyknow Mr. Renkawitz having had him astheir principal atThompson Brook School. Mr. Indomenicoexpressed his regret that his son will not have Mr. Renkawitz as a principal this year atThompsonBrook School but is excited to know that he will have him as a principal in a couple of years. Mr.Indomenico was confident theBoard picked theright person out of thepool of applicants and it wasgood tofind the right choice was close to home. Mr. Indomenico isexcited to see Mr. Renkawitz'swork at the high school. Mr. Oprica added that healso is excited towork with Mr. Renkawitz. Mr.Renkawitz's strong leadership skills will be a great addition atthe high school. Mr. Cavanaugh saidthat Mr. Renkawitz's leadership and track record is what got him to the top ofthepool and what theBoard is looking for at the high school. Hewill be a great addition.

Superintendent Camemolla shared that after doing a national search and screening the applications,Mr. Renkawitz, as one of the candidates, rose to the top. The district was fortunate that, asmentioned, he was close to home. It became clear through the screening process that bringing Mr.Renkawitz to interview with the Boardwas the right choice. Afterhaving spent much time at thehigh school and within the commxmity; speaking one on one with faculty, students, parents andcommunity members; along with reading the feedback from the previous search done just last yearit was clear Mr. Renkawitz fit the bill. Dr. Camemolla expressed her pleasure to welcome Mr.Renkawitz to the high school. His administrative experience both inside and outside of Avon hasgiven him the skills to create a positive culture and one of stability at the high school. Dr.Camemolla is looking forward to working closely with Mr. Renkawitz and the staff to engageeveryone atthehigh school and community torealize thevision togive students inAvon anexcellenteducational experience.

16

Avon Board of Education Special Meeting Minutes, August 8, 2018Page I3

Dr. Camemolla shared with the Board her concern that an administrator was lined up for ThompsonBrook. The Superintendent expressedher appreciation to Ms. RitaPeretto, formerassistantprincipalat Thompson Brook, who is now retired, for agreeing, to come and serve as interim principal as asearch is conducted for the Thompson Brook principal, should Mr. Renkawitz be appointed. Withthis plan, there will be principals in place at both buildings whenthe schoolyear begins.

Mr. Renkawitz added that the TBS staff and faculty have been doing outstanding work gettingclassrooms ready and the school shining but they Avill be relieved having a familiar face with Ms.Peretto, someone who had been at TBS even before his own arrival, will make for a smoothertransition.

Mr. Fleischman moved, Ms. Blea seconded, to enter into a recess at 8:23 pnu The motion carriedunanimously.

Mr. Lowery moved, Ms. Young seconded, to enter into Executive Session to discuss theemployment contracts of the Director of Fiscal Affairs and the Assistant Superintendent ofSchools.

The motion carried 9-0-0.

Invited into Executive Session were Superintendent, Dr. Camemolla and Shipman & GoodwinAttorney Jessica Ritter at 8:32 pm.

TV. Executive Session

B. Discussion Concerning the Employment Contracts of the Director of Fiscal Affairs andtheAssistant Superintendent of Schools

Mr. Lowry moved, Mr. Indomenico seconded, to leave Executive Session and return to PublicSession at 9:59 pm. The motion carried unanimously.

V. New Business

B. 18-19/02 PossibleAction Concerning the Employment Contracts of the DirectorofFiscalAffairs and the Assistant Superintendentof Schools

Chair Chute motioned, Mr. Lowry seconded, to authorize the Superintendent of Schools tofinalize and execute the employment contractsofthe DirectorofFiscal Affairs and theAssistantSuperintendent ofSchools,subject to the parameters set bythe Board.The motion carried 9-0-0.

IV. Adioumment

Mr. Lowery moved, Mr. Indomenico seconded, to adjourn at 10:00pm. The motion carriedunanimously.

Minutes prepared by Shirley Moy, Board Recording SecretaryMinutes respectfully submittedby Jeffrey S. Fleischman, Board Secretary

S. ^eeiacAman, S//6//S

Board minutes are approved at the next regular monthly Board meeting, and any corrections to theminutes, If needed, will be made at that time.

17

PUBLIC

AUGUST 2018

Transfers

8/16/2018 Renkawitz, Michael TBS Principal to AHS Principal

New Hires- Certified Staff

8/16/2018 Allen, Jennifer RBS Pre-K Special Ed Teacher8/16/2018 Grady, Jennifer TBS 5th Grade Teacher

8/16/2018 Southard, Craig AHS English

8/16/2018 Velazquez, Alexa AMS World Lang-Spanish

8/16/2018 Harmon, Mellanee TBS Wellness

8/16/2018 Devlin Jr, Bradford AHS Special Ed Teacher8/16/2018 Dean, Mary AMS Interim-Special Ed Teacher8/16/2018 Bromander, Stefanie TBS Special Ed Teacher8/16/2018 Chaback, Carla RBS/PGS Social Worker

8/16/2018 Crum, Lauren AHS Special Ed Teacher8/16/2018 Malz, Jennifer AHS Special Ed Teacher8/16/2018 Brodbar, Elizabeth PGS Speeial Ed Teacher8/16/2018 Phillips, Danielle AHS English

8/16/2018 Kerrigan, Rebecca RBS Library Media SpeeialistDeVivo, Diane AHS Assistant Principal

8/16/2018 Antonelli, Angela PGS Library Media Specialist8/16/2018 DeSantis, Molly PGS Wellness

New Hires-Non-Certified Staff7/23/2018 Bonvisuto, Jason AHS Custodian

7/18/2018 Manning, Richard AMS/CO Custodian

8/24/2018 Cabrera, Christiana AMS Food Service Worker

8/23/2018 Medina, Rosemary AHS Para-Educator

8/23/2018 Leonard, Brittany PGS Teaching Assistant

8/23/2018 Fraser, Bridget AMS Para-Educator

8/23/2018 McCarthy, Kyle PGS Para-Educator

8/23/2018 Feinstein, Sydney PGS Teaching Assistant

OFFICE OF THE SUPERINTENDENT OF SCHOOLSDr. B. Heston CarnemoUa • Superintendent

34 SIMSBURY ROAD • AVON • CONNECTICUT • 06001TEL (860) 404-4700 • FAX (860) 404-4702

bhcarnemolla@avon.kl2.ct.us18

AUGUST 2018

New Hires-Non-Certified Staff Cont.

8/23/2018 Benson, Jacqueline AHS Para-Educator

8/23/2018 Garcia, Viviam AHS Para-Educator

8/23/2018 Donahue, Carolyn PGS Teaching Assistant8/23/2018 Palmer, Shelby PGS Para-Educator

Resignations

6/19/2018 Tevnan, Abbryann RBS Para-Educator

6/19/2018 Oslander, Jessica PGS Para-Educator

6/19/2018 Tenison, Emily PGS Teaching Assistant6/19/2018 Danielle, Antonietta RBS Food Service Worker

8/15/2018 Ettlinger, Peter AHS Director of School Counseling6/19/2018 Burke, Casey RBS Teaching Assistant6/19/2018 Fleming, Christine TBS Para-Educator

6/20/2018 Galotti, Courtney TBS Wellness/PE

8/10/2018 Zajac, Kyle DW Field Service Technician

4/20/2018 Schumacher, Kelly AHS Special Ed Teacher

OFFICE OF THE SUPERINTENDENT OF SCHOOLSDr. B. Heston Camemolla • Superintendent

34 SIMSBURY ROAD • AVON • CONNECTICUT • 06001TEL (860) 404-4700 • FAX (860) 404-4702

bhcamemolla@avon.kl 2.ct.us19

ENROLLMENT REPORT

August 17, 2018

School Grade

August

2017 # Sect

Averae-e

Class Size

Aus'ust

2018 # Sect

Avetaffe

Class Size

APS Pte-K Pre-K 59 59

PGS K 114 6 19.00 108 5 21.60

PGS 1 108 5 21.60 119 6 19.83

PGS 2 129 7 18.43 120 6 20.00

PGS 3 149 7 21.29 133 7 19.00

PGS 4 127 6 21.17 150 7 21.43

Total in sch 627 630

RBS K 72 4 18.00 98 5 19.60

RBS 1 105 5 21.00 71 4 17.75

RBS 2 92 5 18.40 113 5 22.60

RBS 3 110 5 22.00 93 5 18.60

RBS 4 109 5 21.80 105 5 21.00

Total in sch 488 480

TBS 5 264 11 24.00 240 11 21.82

TBS 6 226 10 22.60 268 10 26.80

Total in sch 490 508

AMS 7 277 235

AMS 8 278 276

Total in sch 555 511

AHS 9 252 239

AHS 10 249 251

AHS 11 232 240

AHS 12 294 226

Total in sch 1027 956

Difference

from 2017

GRAND

TOTAL 3246 3144 -102

Choice students are included in enrollment, projectionand averageclass size figures15Outplacedstudentswerenot included in enrollment counts.

20

PendingRegis t.

(included^

3

1

1

1

1

1

1

12

PTNE Amy Borio^TI ''I Assistant Principal

P.VGOR

^ 1 JessM. Giannini

o Principal

To: Bridget Hasten Car^molla

From: Jess Giannini

Date: July 10,2018 (jSubject: Donation to Pine Grove School

Pine Grove School has received a donation from Pacific Life Foundation in the amount of $2500.00from the McGarry Family Foundation, a donor-advised fund. Inaddition, we received a second checkfrom PacificLife Foundationwhich was a matching gift from KristenMcGarry in the amountof$350.00.

The donor has stated an intention that this grant be use where it's needed most.

The check will bedeposited into the Pine Grove School Student Activity Account. We are looking intothe best way to spend these funds tobenefit the entire Pine Grove School Community.

151 ScoGUe Road • Avon, CT • (860) 404-4790 • www.avon.kl2.ct.us

21

Avon Public Schools

Position Title: Teacher on Special Assignment: Enrichment Coach K-6

Qualifications: Five or more years of successful elementary classroom teaching experience; ElementaryTeacher (013) certification required, and Gifted and Talented experience preferred; deepknowledge of CT Core Standards curriculum frameworks; understanding of scientifically-basedresearch and evidence-based practices for teaching at the elementary level; experiencedifferentiating, compacting, and scaffolding instruction; experience in analyzing data andusing results to enhance instruction and/or curriculum; experience as a professionaldevelopment provider and curriculum developer; demonstrated ability to workcoUaboratively and effectively with teachers and administrators; and excellent organizational,communication and facilitation skills.

Reports to: Assistant Superintendent forTeaching andLearning

Evaluatoi: Assistant Superintendent forTeaching andLearning

Compensation: In accordance with the Agreementbetween the Avon Board ofEducation andAvon EducationAssociation

Job Goat To provide high-level curriculum, instruction and assessment support to elementary teachers in order toenhance and extend student achievement

WorkYear: Inaccordance with the Agreementbetween the Avon Board ofEducation and Avon EducationAssociation

General Responsibilities:• Fosters anenvironment of creativity, innovation, collaboration and creative problem solving• Provides expertise and leadership to ensure consistent and effective differentiation ofdaily instruction and

academic growthof diverse advanced learners• Works with teachers toplan, implement, and reflect on instructional modification related to differentiation

and enrichment for diverse high abilitylearners• Supports teachers in the design ofunits and lessons atthe elementary level for the purpose of

differentiating, compacting, and scaffolding instruction toenhance and extend student learning• Collaborates with teachers to research andidentify supplemental curriculum materials andresources foruse

in meeting theneeds of high achieving students• Encourages the use ofinstructional technology to engage students and to improve learning• Models best practices inrelation to differentiating and extending teaching and learning with teachers as

active participants through classroom demonstrations, co-teaching, coaching, and mentoring• Reviews classroom instruction and provides feedback to enhance and support the development of

instructional practices as well as advanced content• Engages teachers in analysis ofdata from avariety ofsources to inform and improve instruction• Assists teachers as they evaluate students' strengths and weaknesses toidentify appropriate classroom

extensions,includingspecific strategies• Analyzes summative data and assists teachers and administrators in interpreting the results in order to

identify trends and formulate action plans inaddition torecommending curriculum orassessmentmodifications

• Plans, implements, and facihtates professional development workshops, programs and job-embeddedactivities about bestinstructional practices andassessment forhigh achieving students

• Assists with the planning, implementation, and review ofschool-wide enrichment cycles• Develops and implements parent involvement activities related tohigh achieving students• Participates on the Curriculum Professional Development Council

22