ie express yourself - pedro rossi
TRANSCRIPT
MBA ApplicationPedro Rossi
Express yourself
F. You have just participated in an important meeting with your superior. How will you ensure that every part of the instructions you received will properly reach all subordinates, suppliers and clients, located in different parts of the world?
First warning
It’s not as simple as it looks!
Communication matters
Source: PMI (2007)
The right approach
So...•Poor communication might be a problem?
– YES
•Should I manage communication?
– YES
How communication works?
Source: mindtools.com
This model is a good reference
Msg.
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SUPERIOR ME SUBORDINATESSUPPLIERSCLIENTS
Let’s check my situation
CODECHANNEL
CODECHANNEL
And let’s split the problem...
1.
2.
1. Superior - Me
How will you ensure that every part of the instructions you received will properly reach all subordinates, suppliers and clients, located in different parts of the world?
IMPORTANT QUESTION: Have I understood every part of the instructions correctly?
Am I 100% sure?
How can I know?
There is actually only one way… check with the source
How can I give him a proper FEEDBACK?
Two simple steps
Write the meeting minute Approve it with my superior
&
Considering that we had a meeting, it’s the best option
NOW I am ready for the second phase
2. Me – Everyone Else
From the meeting/minute I already know:•Who needs what information?•When is the information needed?
But there are other things I should know…
Requirement analysis
I need to answer these questions
Communication matrix
It would help if the company and/or project has a communication matrix
If it doesn’t, perfect time to build one!
Do I have all the information?
Second warning
But do not forget...
Always check for feedback
If anything goes wrong, correct itFollow up the instructions!
Important!
Going through the process in your mind is more important than writing its steps
Use the model as a guidance, not a prison...
That’s all!
Feedback?