idaho state police codis methods rev 12

8/13/2019 Idaho State Police CODIS Methods Rev 12

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Forensic Biology CODIS Methods Manual

Revision #12

APPROVED

December 7, 2011

Cynthia Cunnington

Forensic Scientist IV

Forensic Biology Supervisor/Technical Leader

I .


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Forensic Biology CODIS Methods Manual

REVISION RECORD

The following table must be filled out when revisions to the Biology Quality/Procedure Manual

are made.

Date: The effective date of the revision(s).

Revision #: The manual revision number.

Description: A brief description of the changes made to the manual.Addition: This column is checked if the revision reflects an addition (e.g. new SOP

or form) to the manual.

Deletion: This column is checked if the revision reflects a deletion (e.g. SOP orform no longer in use) from the manual.

Initials: Initials of the Technical Leader making the revisions.

Date Revision # Description Addition Deletion Initials

12/7/11 12(See database

manual for previousrevisions)

Separated CODIS and database methods into

two separate manuals. Renumbered methods.

X CRC

I I .


4/18


5/18

BI-500

CODIS SAMPLE DATA ENTRY AND UPLOAD

1.0 BACKGROUND:

The i mpl ementat i on of t he Combi ned DNA I ndex Syst em ( CODI S)i n f or ensi c DNA l abor at or i es has pr ovi ded an addi t i onal t ooli n assi st i ng l aw enf or cement agenci es i n sol vi ng or l i nki ngcr i mes t hat other wi se may not have resul t ed i n thei dent i f i cat i on of a suspect . Accur at e dat a ent r y f or upl oadt o NDI S ( Nat i onal DNA I ndex Syst em) i s essent i al .

I t i s t he r esponsi bi l i t y of t he For ensi c Sci ent i st t ogener at e pr of i l es f r om convi ct ed of f ender and/ or f or ensi c

sampl es, det er mi ne CODI S el i gi bi l i t y, r evi ew ot hersci ent i st s pr of i l es, ent er t hei r pr of i l es i nt o CODI S andnot i f y t he CODI S Admi ni st r at or of any pot ent i al pr obl emsassoci at ed wi t h t hei r CODI S DNA pr of i l es. The CODI S Manageri s responsi bl e, i n par t , t o ser ve as t he l abor at or y s chi efpoi nt of cont act f or al l CODI S communi cat i ons, mai nt ai nCODI S sof t ware updat es and secur i t y, updat e/ add/ r emove CODI Suser s, and upl oad pr of i l es t o NDI S.

DNA pr of i l es ent er ed i nt o CODI S wi l l be done so accordi ng t oCODI S and NDI S Oper at i onal Procedures. I daho cur r ent l yal l ows f or dat a ent r y i nt o t he f ol l owi ng I ndi ces: Of f ender( convi ct ed of f ender ) ; Uni dent i f i ed Human Remai ns ( deducedmi ssi ng per son, uni dent i f i ed per son) ; Mi ssi ng Per sons( al l eged f at her / mot her , bi ol ogi cal chi l d/ f at her / mot her ,si bl i ng, deduced mi ssi ng per son, mi ssi ng per son,mat er nal / pat er nal r el at i ve) ; For ensi c Mi xt ur e; and For ensi c( known and unknown) . Pr of i l es ent er ed i nt o t he For ensi cI ndex i ncl ude both sol ved and unsol ved cases i n whi ch t hepr of i l e i s associ at ed wi t h a cr i me and bel i eved t o beat t r i but abl e t o t he put at i ve per pet r at or . Suspect r ef er encesampl es and pr of i l es mat chi ng t he vi ct i m( s) and/ or any

el i mi nat i on sampl es ( e. g. consensual part ner sampl es) maynot be ent ered.

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2.0 SCOPE:

To pr ovi de a mechani sm t o ensur e accurat e dat a ent r y f or al lof f ender and f orensi c dat abase sampl es

3.0 EQUIPMENT/REAGENTS:

CODI S Comput er Wor kst at i on

Al l el e Tabl es and/ or CMF f i l es gener at ed f r om sampl eanal yses.

CODI S Trai ni ng Manual

4.0 PROCEDURE:

4.1 SAMPLE DATA VERIFICATION:

4.1.1 Genot ypi c dat a ( al l el e cal l s) ar e checked f oraccur acy and ver i f i ed dur i ng t he CODI S/ CaseworkRevi ew process and document ed on t he appr opr i at ef or m ( For m 306- BI and For m 214- BI , r espect i vel y) .

4.1.2 For ensi c and Mi ssi ng Per son/ Uni dent i f i ed Humanpr of i l es ar e ver i f i ed f or CODI S el i gi bi l i t y andI ndex and document ed on t he CODI S ent r y f or m( For m 218- BI ) .

4.1.3 Addi t i onal l y, when STR Dat a Ent r y i s used t oent er i ndi vi dual sampl e dat a (gener al l y f or ensi csampl es) ver i f i cat i on of al l el e cal l s andspeci men cat egory i s per f ormed pr i or t o an SDI Ssearch and NDI S upl oad.

4.2 SAMPLE DATA ENTRY IN CODIS:

4.2.1 Once sampl e data accur acy ( f orensi c and of f ender )has been ver i f i ed, data may be ent er ed i nt o the

CODI S dat abase ei t her by use of t he ' STR Dat aEnt r y' modul e t o ent er speci men I D/ i nf o andal l el e cal l s f or i ndi vi dual sampl es or by usi ngt he ' I mpor t ' f unct i on f or t he ent r y of bat ches ofdat a cont ai ned i n a . cmf ( or equi val ent ) f i l e.Ref er t o t he CODI S Tr ai ni ng Manual and cour se


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document at i on f or speci f i c st eps i n accompl i shi ngt hese t asks.

4.2.2 A second ' r ead' must al so be ent er ed f or t hei ndi vi dual sampl es t hr ough ' STR Dat a Ent r y' .Thi s may be done by t he anal yst enter i ng t hesampl e data, or by another anal yst l oggi ng on andent er i ng t he al l el i c dat a i n t he second r ead box.I f a si ngl e i ndi vi dual ent er s bot h r eads, t heent i re prof i l e ( i . e. al l l oci ) f or t he f i r s t r eadmust be ent er ed pr i or t o ent er i ng any dat a i nt ot he second r ead. A ' check' i ndi cates agr eementbet ween r eader s at i ndi vi dual l oci anddi scr epanci es i n ent r y must be r ect i f i ed bef or esavi ng t o SDI S.

4.2.3 When usi ng t he ' I mpor t ' f unct i on, t he sci ent i st

shoul d val i dat e t he . cmf f i l e pr i or t o execut i ng.Thi s wi l l ensur e t hat any t ypos ori nconsi stenci es ( i . e. , var i ant al l el edef i ni t i ons/ equi val enci es) wi l l be i dent i f i ed andcor r ect ed pr i or t o i mpor t i ng t he bat ch f i l e dat ai nt o SDI S.

4.3 CODIS DATA UPLOAD:

4.3.1 Pr i or t o upl oadi ng el i gi bl e sampl es t o NDI S, asear ch of SDI S i s t o be per f or med t o i dent i f y any

pot ent i al mat ches at t he st at e l evel . Thi s i st ypi cal l y done by runni ng t he Aut osear cher f unct i on i n t he sof t war e. See BI - 303 f orver i f i cat i on of any candi dat e mat ches i dent i f i eddur i ng t he aut osear ch.

4.3.2Ther e ar e var i ous r easons t hat some sampl espr esent at SDI S shoul d not be upl oaded to NDI S.Pr i or t o NDI S upl oad, t hese sampl es wi l l besel ect ed i n Speci men Manager and ' unmarked f orupl oad' . Gener al l y speaki ng, an i ncr ement al

upl oad wi l l be per f ormed. I n Speci men Manager ,' i ncr ement al upl oad' i s checked on t he ' upl oad'pul l - down menu and ' send upl oad' i s sel ect ed.The upl oad i s sent t o NDI S as a messageat t achment vi a DNACOMM. I f any ' candi dat emat ches' are i dent i f i ed at NDI S, a mat ch messagewi l l appear i n DNACOMM and t hey wi l l al so be


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r ef l ect ed i n Mat ch Manager . For hi t ver i f i cat i onsee BI - 303.

5.0 COMMENTS:

5.1 Ref er t o CODI S Trai ni ng Manual and cour se document at i onf or mor e speci f i cs i f necessar y.

5.2 The CODI S sof t ware i s r edundant and t here i s gener al l ymor e t han one way t o accompl i sh many t asks. Usi ng amechani sm ot her t han t hat l i st ed her e i s accept abl e.

5.3 The CODI S sof t ware i s updated per i odi cal l y and anynecessary changes i n procedure provi ded wi t h newupdat es super cedes t hose i n pr ocedur es wr i t t en pr i or t oupdat e, i f appr opr i at e.

5.4 The sampl e hi st or y f or convi ct ed of f ender sampl es i nDNA Tracker wi l l be updated t o r ef l ect dates of sampl eanal ysi s ( i n pr ogr ess, compl et e, f ai l ed asappr opr i at e) , dat e sampl e was out sour ced f or t est i ng,and/ or dat e pr of i l e was ent er ed i nt o CODI S. Thi s i saccompl i shed f or i ndi vi dual sampl es under t he Sampl est ab f or t he Of f ender by cl i cki ng on t he appr opr i at esampl e and choosi ng Add Hi st or y Event . Mul t i pl esampl es may be updat ed usi ng t he Bat ch Sampl esf unct i on at t he t op of t he scr een. The cur r entdi sposi t i on box must be checked as appr opr i ate f or t he

hi st or y( s) added.

5.5 El i gi bl e f or ensi c pr of i l es of unknown or i gi n ( i . e.pr of i l es not matchi ng any of t he known r ef er encesampl es) i dent i f i ed i n t he cour se of casewor k anal ysi smust f i r st be compar ed agai nst t he st af f i ndex bef or eent er i ng t he pr of i l e i nt o t he dat abase. The sear cher f unct i on i s used by hand ent er i ng t he pr of i l e andchoosi ng t he st af f i ndex. Thi s pr of i l e wi l l not besaved upon compl et i on of t he search and wi l l need t o beent er ed as out l i ned above f or st or age i n t he dat abase.

5.6 Sear cher i s al so used f or per f or mi ng one- t i mekeyboar d sear ches of f orensi c unknown pr of i l es. A one-t i me sear ch wi l l onl y be per f ormed under exi gentci r cumst ances and onl y on si ngl e sour ce sampl es wi t h ami ni mum of 8 l oci pr esent . The DNA pr of i l e must havebeen gener at ed by or on behal f of a cr i mi nal j ust i ce


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agency, by an accr edi t ed l abor at or y, i n compl i ance wi t ht he FBI Di r ect or s Qual i t y Assur ance St andar ds ( QAS) ,and must be mai nt ai ned by a Feder al , St at e, or LocalNDI S par t i ci pat i ng l abor at or y. Addi t i onal l y, r equest sf or one- t i me sear ches of non- I SPFS pr of i l es must ber ecei ved f r om t he CODI S Admi ni st r at or of t he l abor at or yt hat mai nt ai ns t he pr of i l e. When per f or mi ng a one- t i mesear ch, t he r equest i ng agency wi l l be not i f i ed ei t herver bal l y, or i n wr i t i ng i n t he event of a negat i vesear ch r esul t . See BI - 303 f or ver i f i cat i on ofcandi dat e mat ches i dent i f i ed dur i ng t he one- t i mesear ch.


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BI-501

CODIS DATABASE HIT VERIFICATION

1.0 BACKGROUND:

The i mpl ementat i on of t he Combi ned DNA I ndex Syst em ( CODI S)i n f or ensi c DNA l abor at or i es has pr ovi ded an addi t i onal t ooli n assi st i ng l aw enf or cement agenci es i n sol vi ng or l i nki ngcr i mes t hat other wi se may not have resul t ed i n thei dent i f i cat i on of a suspect . Thi s i s accompl i shed by t heel ect r oni c st or age and mai nt enance of DNA pr of i l es at t hel ocal , st at e and nat i onal l evel s. Hi t s ar e obt ai ned when acandi dat e mat ch( es) i s i dent i f i ed t hr ough a database sear chat any l evel . Hi t ver i f i cat i on i nvol ves eval uat i ng t hecandi date match t o det er mi ne i f i t i s a t r ue match and

ver i f i cat i on of CODI S of f ender sampl e data where necessaryand possi bl e.

NDI S CODI S Hi t Di sposi t i on Repor t i ng & Conf i r m an I nt er st at eCandi dat e Mat ch Operat i onal Procedur es

2.0 SCOPE:

To pr ovi de a met hod of sampl e ver i f i cat i on t o be per f or medpr i or t o l aw enf or cement agency not i f i cat i on of a dat abasehi t t o ensur e r epor t i ng of onl y t r ue, conf i r med mat ches.


CODI SNDI S Procedure Manual ; CODI S Trai ni ng Manual / document at i onDNA Tr ackerAFI SOf f ender Dat abase Sampl e( s)Equi pment / Reagent s f or STR Anal ysi s

4.0 PROCEDURE:

4.1MATCH VERIFICATION (Forensic):

4.1.1 For ' hi t s' / mat ches i nvol vi ng an I SP For ensi cBi ol ogy evi dent i ar y sampl e ( ei t her case- t o- caseor case- t o- of f ender and i ncl udi ng one- t i mekeyboar d sear ches) t he pr i mar y responsi bi l i t y f or


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mat ch ver i f i cat i on f ol l ow- up and di sposi t i on l i eswi t h the I daho CODI S Admi ni st r ator .

4.1.2 The CODI S Admi ni st r at or or desi gnee ( t ypi cal l yt he case anal yst ) wi l l f i r st eval uat e t he' Candi dat e Mat ch' i n Mat ch Manager t o determi nei f t her e i s a basi s f or excl usi on and, t her ef or e,di sposi t i on as ' No Mat ch' . A ' No Mat ch'di sposi t i on doesn' t r equi r e f ur t her ver i f i cat i onor , wher e appl i cabl e, not i f i cat i on of t he ot herl abor at or y i nvol ved wi t h t he match.

4.1.3 I f eval uat i on i n Match Manager demonst r ates t hatt he candi dat e mat ch consi st s of pot ent i al hi ghst r i ngency ( e. g. , excl usi ons at t r i but abl e t odi f f er ent t ypi ng syst ems, Pr omega v. Appl i edBi osyst ems) , or possi bl y moder ate st r i ngency i n

t he event of a f orensi c mi xt ur e or degr adedsampl e, t he di sposi t i on i s changed f r om' Candi dat e Mat ch' t o ' Pendi ng' unt i l t hever i f i cat i on pr ocess i s compl et e. I n gener al ,f or case- t o- case mat ches, t he ver i f i cat i on wi l lconsi st of communi cat i on bet ween sci ent i st sr egar di ng t he dat a and case st atus, whi l e case-t o- of f ender mat ches t ypi cal l y necessi t at e sampl ever i f i cat i on at t he ' of f ender l ab' .

4.1.4 Once t he st atus of t he ' candi dat e match' has been

r esol ved, t he di sposi t i on i s set accor di ngl y( e. g. , ' No Mat ch' , ' Of f ender Hi t ' , ' For ensi cHi t ' , Convi ct i on Mat ch , I nvest i gat i veI nf or mat i on , et c. ) and I nvest i gat i ons Ai dedf i l l ed i n as appr opr i at e and as out l i ned i n t heNDI S CODI S Hi t Di sposi t i on Repor t i ng pr ocedur e.

4.1.5 I f ver i f i cat i on resul t s i n a ' hi t ' , a hi t r epor ti s i ssued by t he case anal yst . A copy of t he hi tr epor t , al ong wi t h t he CODI S match r epor t , i sf i l ed i n t he CODI S f i l e. The or i gi nal hi t r epor t

and a copy of t he CODI S mat ch r epor t are pl acedi n t he associ at ed case f i l e. The appr opr i at e l awenf or cement agency i s not i f i ed of t he ' hi t ' . I ft he l aw enf orcement agency submi t s a sampl e f r omt he i dent i f i ed of f ender , appr opr i at e anal ysi s andi ssuance of a suppl ement al r eport wi l l beper f ormed as i n 4.2.5.


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4.2MATCH VERIFICATION (Offender):

4.2.1 For ' hi t s' / mat ches i nvol vi ng an I SP For ensi cBi ol ogy convi ct ed of f ender sampl e t he pr i maryr esponsi bi l i t y f or mat ch ver i f i cat i on f ol l ow- upl i es wi t h t he CODI S Admi ni st r at or f or t hel abor at or y wi t h t he f or ensi c ( evi dent i ar y)sampl e. However , t he i ni t i al eval uat i on i n Mat chManager ( see 4.1.2-4) and AFI S sampl ever i f i cat i on ( see 4.2.2) wi l l be i ni t i at ed assoon as f easi bl e once a ver i f i cat i on r equest hasbeen r ecei ved f r om t he f or ensi c l abor at or y.

4.2.2 Once a pot ent i al mat ch has been conf i r med and a

ver i f i cat i on r equest r ecei ved, t he associ at edof f ender sampl e wi l l be r et r i eved f r om t hel abor at or y. I f f i nger pr i nt ver i f i cat i on was notal r eady done, t he sampl e card wi l l be t aken t ot he l at ent f i nger pr i nt sect i on f or an AFI S sear chof t he t humbpr i nt t o ver i f y i dent i f i cat i on of t heof f ender .

4.2.3 Fol l owi ng AFI S ver i f i cat i on of t he t humbpr i nt ,r e- anal ysi s of t he of f ender sampl e wi l l beper f or med as appr opr i at e ( i . e. , i f dupl i cat e

anal ysi s has al r eady been per f ormed ei t her as aQC f unct i on or as t he r esul t of a dupl i cat esampl e, anal ysi s wi l l not be r epeat ed) pr i or t oagency not i f i cat i on. I n si t uat i ons wher e at humbpr i nt was not r ecei ved wi t h t he DNA sampl e,or i s of i nsuf f i ci ent qual i t y f or ver i f i cat i on, anot at i on wi l l be made and r e- anal ysi s f orconf i r mat i on may pr oceed. The f orensi cl aboratory (or l aw enf orcement agency f or I dahocases) wi l l be not i f i ed t hat t he Of f ender coul dnot be ver i f i ed t hr ough t humbpr i nt conf i r mat i on.

4.2.4 Fol l owi ng sampl e ver i f i cat i on ( AFI S and r e-anal ysi s as appr opr i at e) t he f or ensi c casel abor at or y, i n t he case of an i nt er st at e hi t , orsubmi t t i ng l aw enf orcement agency wi l l benot i f i ed of t he conf i r med hi t . Labor at or ynot i f i cat i on may be made ver bal l y and r el evantdocument at i on wi l l be pr ovi ded t o t he f or ensi c


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case l abor at or y as r equest ed. I n I daho, i ni t i alnot i f i cat i on as wel l as t he r equest f or a new DNAsampl e f r om t he i dent i f i ed of f ender , may be madever bal l y. However , wr i t t en not i f i cat i on and af ormal r equest f or a new DNA sampl e, i n t he f ormof a hi t r epor t , wi l l be sent t o t he appr opr i at el aw enf orcement agency.

4.2.5 For i nt r ast at e of f ender hi t s, wher e possi bl e, anewl y obt ai ned DNA sampl e f r om t he of f ender wi l lbe anal yzed wi t h al l del i ber at e speed. Theanal ysi s of t he f orensi c sampl e may al so ber epeat ed, t hough t hi s i s not r equi r ed. Asuppl ement al r epor t wi l l be i ssued del i neat i ngt he match i n the usual manner ( i . e. , samet r eat ment as f or mat chi ng suspect sampl esubmi t t ed wi t h case evi dence) .

4.2.6 The sampl e hi st ory i n DNA Tracker wi l l be updat edt o r ef l ect t he dat e t he hi t was conf i r med f or t heof f ender sampl e.

4.0 COMMENTS:5.1 A good f ai t h ef f or t wi l l be made to resol ve mat ches

wi t hi n 30 busi ness days f r om t he dat e of t he mat ch orf r om t he dat e of t he ver i f i cat i on r equest f or i nt er st at emat ches i nvol vi ng an I daho of f ender .


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BI-502

CODIS SAMPLE REMOVAL

1.0 BACKGROUND:Par t i ci pat i on i n t he Nat i onal DNA dat abase, i n accor dance wi t ht he DNA Anal ysi s Backl og El i mi nat i on Act of 2000, necessi t at espr ovi si ons f or DNA pr of i l e expungement i n t he event t hat aqual i f yi ng of f ender s convi cti on i s over t ur ned. Addi t i onal l y,t he I daho DNA Dat abase Act of 1996 addresses cour t - grant edexpungement r equest s ( I . C. 19- 5513) . Removal of DNA pr of i l edat a and/ or dest r uct i on of bi ol ogi cal sampl es obt ai ned f r omConvi ct ed Of f enders may be necessary as a resul t of convi ct i onr ever sal or sampl e col l ect i on/ submi ssi on er r or s.

Expungement i s def i ned as t he removal of DNA pr of i l e data f r oml ocal ( LDI S) , st at e ( SDI S) and nat i onal ( NDI S) dat abases i nr esponse t o a cour t or der over t ur ni ng t he of f ender s convi ct i onof a qual i f yi ng of f ense. Expungement wi l l i ncl ude t he r emoval ofi dent i f yi ng i nf or mat i on f r om ot her l abor at or y document at i on anddest r uct i on of t he bi ol ogi cal sampl e f r om whi ch t he of f enderdat abase DNA pr of i l e was generat ed.

Admi ni st r at i ve r emoval i s def i ned as t he dest r uct i on of a DNA

sampl e and r emoval of any records r el at i ng t o that sampl e.Exampl es f or whi ch admi ni st r at i ve r emoval may be war r ant edi ncl ude, but ar e not l i mi t ed t o, t he col l ect i on of a sampl e f r oma non- qual i f yi ng of f ender , or t he not i f i cat i on by t he col l ect i onagency t hat r emoval i s war r ant ed. Gener al l y, t he det er mi nat i ont hat a DNA sampl e does not qual i f y f or i ncl usi on i n t he dat abaseoccur s pr i or t o ent r y of t he pr of i l e i nt o DNA Tr acker andsubsequent l y CODI S ( see BI - 301) ; however , t here may be i nst anceswhen t he col l ect i on agency pr ovi des not i f i cat i on of an er r oraf t er t he pr of i l e has been gener at ed. I n t hese ci r cumst ances,t he pr of i l e wi l l be r emoved f r om t he l ocal , st at e, and nat i onal

dat abases as par t of t he admi ni st r at i ve r emoval .

NDI S Expunge a DNA Prof i l e Operat i onal Procedur es

I daho St at ut es: Ti t l e 19, Cr i mi nal Pr ocedur e, Chapt er 55 TheI daho DNA Dat abase Act of 1996

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2.0SCOPE:To pr ovi de a prot ocol f or CODI S sampl e expungement andadmi ni st r at i ve r emoval t hat pr ot ect s an i ndi vi dual s r i ght st o pr i vacy and mai nt ai ns t he i nt egr i t y of t he I daho DNAdat abase pr ogr am. Al l procedur es wi l l be document ed on t heCODI S Sampl e Removal Checkl i st ( For m 310- BI ) .


CODI S Workst at i onDNA Tr acker Dat abase

4.0 PROCEDURE:

4.1 EXPUNGEMENT

Pr i or t o r emoval of any DNA pr of i l e dat a, sour cei dent i f i cat i on, or bi ol ogi cal sampl e dest r ucti on, t heCODI S Admi ni st r at or or desi gnee wi l l ver i f y: 1) t her equest f or expungement i s accompani ed by a cer t i f i edcour t or der t hat meet s t he r equi r ement s out l i ned i nI . C. 19- 5513, 2) t hat t he of f ender has no ot herqual i f yi ng of f ense( s) and 3) t he i dent i f i cat i on of t heor i gi nal DNA database sampl e wher e possi bl e.

4.1.1 A search of DNA Tracker i s per f ormed t o

est abl i sh whet her or not t he speci f i ed sampl e hasbeen r ecei ved i n t he l abor at or y and i f so,whet her or not a DNA prof i l e has been gener at edand/ or ent er ed i nt o CODI S.

4.1.2 I f t he sampl e has been r ecei ved i n t hel abor at or y, a cr i mi nal hi st or y check i n I LETSwi l l be per f or med t o ensur e that t he of f ense f orwhi ch the expungement i s r equest ed i s t he onl yqual i f yi ng of f ense. I f t he Of f ender has asepar at e qual i f yi ng of f ense, t he sampl e wi l l not

be expunged and a copy of t he cr i mi nal hi st orycheck wi l l be r et ai ned f or document at i on.

4.1.3The associ at ed of f ender sampl e f ol der wi l l ber et r i eved f r om t he l abor at or y and t aken t o t hel at ent f i nger pr i nt sect i on f or an AFI S sear ch oft he t humbpr i nt t o ver i f y i dent i f i cat i on of t heof f ender , i f not al r eady done. The absence of a


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t humbpr i nt or a poor qual i t y t humbpr i nt does notpr ecl ude t he sampl e expungement f r om pr oceedi ng.

4.1.4The of f ender r ecor d wi l l be r emoved f r om DNATr acker and a sampl e r emoval r epor t gener at ed.

4.1.5The DNA prof i l e, i f appl i cabl e, wi l l be del et edf r om CODI S, f ol l owed by an upl oad t o NDI S f orr emoval at t hat l evel . A wr i t t en not i f i cat i on oft he expungement wi l l be made t o t he NDI SCust odi an and a r equest f or ver i f i cat i on ofdel et i on at t he nat i onal l evel .

4.1.6The or i gi nal DNA Col l ect i on Repor t r ecei ved wi t ht he sampl e ( or a copy of t he sampl e f ol der whenno r epor t i s r ecei ved) wi l l be marked expunged,al ong wi t h t he sci ent i st s i ni t i al s and dat e of

expungement .

4.1.7The DNA sampl e wi l l be dest r oyed and wi t nessed bya second sci ent i st .

4.1.8Admi ni st r at i ve paperwork document i ng t he eventwi l l be r et ai ned i n t he CODI S f i l e. Thepaper wor k may cont ai n some admi ni st r at i vei nf or mat i on about t he sampl e/ i ndi vi dual i t wascol l ected f r om and wi l l i ncl ude t he f ol l owi ng, asappl i cabl e: t he cour t or der / r equest f or

expungement , cr i mi nal hi st ory check andt humbpr i nt ver i f i cat i on, DNA Tr acker sampl er emoval r epor t , CODI S del et i on r epor t ( s) , NDI Scor r espondence, CODI S sampl e r emoval checkl i st ,and copi es of any cor r espondence wi t h t her equest i ng par t y.

4.1.9An expungement not i f i cat i on l et t er ( or l et t eri ndi cat i ng why expungement di d not occur ) , t heDNA col l ect i on r epor t or f ol der copy, and a copyof t he CODI S sampl e r emoval checkl i st wi l l be

sent t o t he r equest i ng par t y.

4.2 ADMINSTRATIVE REMOVAL

Pr i or t o r emoval of any DNA pr of i l e dat a, sour cei dent i f i cat i on, or bi ol ogi cal sampl e dest r ucti on, t heCODI S Admi ni st r at or or desi gnee wi l l ver i f y: 1) t her equest f or admi ni st r at i ve r emoval i s i n wr i t i ng f r om


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t he col l ect i ng agency and i ncl udes a descr i pt i on of t heer r or r esul t i ng i n t he r emoval r equest and 2) t hat t heof f ender has no ot her qual i f yi ng of f ense( s) .

Removal r esul t i ng f r om an ent r y er r or on t he par t ofI SP For ensi c Bi ol ogy st af f does not r equi r e a wr i t t enr equest ; al t hough, t he nat ur e of t he er r or shoul d bedocument ed. Request s f or admi ni st r at i ve r emoval f r om apar t y ot her t han t he col l ect i ng agency or due t obi ol ogy staf f er r or wi l l be r ef er r ed t o I SP l egal staf ff or a det er mi nat i on of t he appr opr i at e act i on t o bet aken.

4.2.1 A search of DNA Tracker i s per f ormed t oest abl i sh whet her or not t he speci f i ed sampl e hasbeen r ecei ved i n t he l abor at or y and i f so,whet her or not a DNA prof i l e has been gener at ed

and/ or ent er ed i nt o CODI S.

4.2.2 I f t he sampl e has been r ecei ved i n t hel abor at or y, a cr i mi nal hi st or y check i n I LETSwi l l be per f or med t o ensur e that t he of f ense f orwhi ch t he admi ni st r at i ve r emoval i s r equest ed i st he onl y qual i f yi ng of f ense. I f t he Of f ender hasa separ at e qual i f yi ng of f ense, t he sampl e wi l lnot be removed and a copy of t he cr i mi nal hi st orycheck wi l l be r et ai ned f or document at i on.

4.2.3 The of f ender r ecor d wi l l be r emoved f r om DNATr acker and a sampl e r emoval r epor t gener at ed.

4.2.4 The DNA pr of i l e, i f appl i cabl e, wi l l be del et edf r om CODI S, f ol l owed by an upl oad t o NDI S f orr emoval at t hat l evel .

4.2.5 The or i gi nal DNA Col l ect i on Repor t r ecei ved wi t ht he sampl e ( or a copy of t he sampl e f ol der whenno r epor t i s r ecei ved) wi l l be marked expunged,al ong wi t h t he sci ent i st s i ni t i al s and dat e of

r emoval .

4.2.6 The DNA sampl e wi l l be dest r oyed and wi t nessedby a second sci ent i st .

4.2.7 Admi ni st r at i ve paperwork document i ng t he eventwi l l be r et ai ned i n t he CODI S f i l e. Thepaper wor k may cont ai n some admi ni st r at i ve


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18/18


Revi si on 1212/ 7/ 11


i nf or mat i on about t he sampl e/ i ndi vi dual i t wascol l ected f r om and wi l l i ncl ude t he f ol l owi ng, asappl i cabl e: t he r equest f or admi ni st r at i ver emoval , cr i mi nal hi st or y check, DNA Tr ackersampl e r emoval r epor t , CODI S del et i on r epor t ( s) ,CODI S sampl e r emoval checkl i st , and copi es of anycor r espondence wi t h t he col l ect i on agency.

4.2.8 A sampl e r emoval not i f i cat i on l et t er ( or l et t eri ndi cat i ng why removal di d not occur ) , t he DNAcol l ect i on r epor t or f ol der copy, and a copy oft he CODI S sampl e r emoval checkl i st wi l l be sentt o t he request i ng par t y, or submi t t i ng agency i nt he event of an i nt er nal ent r y er r or .

5.0COMMENTS:5.1 An Of f ender cannot be del et ed f r om DNA Tracker i f t her e

are any sampl es and/ or cour t order s associ ated wi t h t heof f ender .

5.2 A sampl e cannot be expunged or del et ed f r om DNA Trackeri f t her e ar e qual i f yi ng of f enses associ at ed wi t h t heOf f ender .

5.3 The Del et e Sampl e f unct i on wi l l be used t o r emove asampl e f r om DNA Tracker f or an Admi ni st r at i ve Removal .

5.4 The Expunge Sampl e f unct i on wi l l be used t o r emove asampl e f r om DNA Tracker f or an Expungement .

idaho state police codis methods rev 12

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