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Self Access Learning Module

Word Processing

PUSAT PERKEMBANGAN KURIKULUMKEMENTERIAN PELAJARAN MALAYSIA

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ICTL for Secondary School - Word Processing Module

1

MODULE 1

INTRODUCTION TO MICROSOFT WORD 2003

Curriculum Development CentreMinistry of Education Malaysia

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1. Name of Module : Introduction to Microsoft Word 2003

2. Learning Outcomes: The students should be able to:

a. State the steps to launch word processing software

b. Launch a Word Processing application

c. State and identify the features in word processing application

d. List at least 3 main toolbars in MS Word

e. List buttons in Standard, Formatting and Drawing toolbars.

f. State the function buttons in Standard, Formatting and Drawing toolbars.

g. Create a new document by using word processing software

h. Key in the data into a new document using keyboard

i. Save the new document with a new file name

j. Print Document

3. Knowledge and Skills:

a. Open, Save and Close document

b. Create New Document

c. Close Document

d. Exit Application

e. Type text

f. Print Preview

g. Print document

4. Module Summary: At the end of the module, student should be able to produce anarticle and a poem.

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This module contains 10 activities:

Activity 1: Launching Microsoft Word

Activity 2: Exiting Microsoft Word

Activity 3: Creating a new document

Activity 4: Setting Page Setup

Activity 5: Entering Text

Activity 6: Saving a document

Activity 7: Closing a document

Activity 8: Typing a new document

Activity 9: Reviewing existing document

Activity 10: Printing document

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Activity 1: Launching Microsoft Word

Click Start button at the Task Bar

1. Click All Programs

2. Click Microsoft Office and select Microsoft Word application.

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3. Document1 will appear on the screen as shown below

4. Screen elements common to Microsoft Word 2003

Menu bar ToolbarsTitle bar

Status bar

Minimize, maximize,and restore buttonsInsertion Point

Close button

Work areacontainsthe active

Vertical scroll

Horizontal scroll bar

Document view buttons Ruler

Task

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Scroll bars - displays different parts of a file on screen

Status bar - identifies active application features and location

Ruler

The Ruler is generally found below the main toolbars. The Ruler is used to change the formatof your document faster. To display the Ruler;

1. Click View on the Menu bar.2. The option Ruler should have a check mark next to it. If it has a check mark next to it,

press Esc on the keyboard to close the menu. If it does not have a check mark next to it,continue to the next step.

3. Click Ruler . The ruler now appears below the toolbars.

Title bar

The Title bar is located at the top of the screen. On the Title bar , Microsoft Worddisplays the name of the document on which you are currently working. At the top ofyour screen, you would see " Document1 Microsoft Word ".

Menu Bar

The Menu bar is generally found directly below the Title bar. The Menu bar displays the menubeginning with the word File and continues with Edit , View , Insert , Format , Tools , Table ,Window , and Help . You use the menus to give instructions to the software. Point to a menuoption and click to see a pull-down menu. You can now use the left and right arrow keys onyour keyboard to move left and right across the Menu bar options. You can use the up anddown arrow keys to move up and down the pull-down menu.

Page

Current Page/ Total Pages

Section

Line number of theinsertion pointscurrent position

VerticalPosition of theinsertion point

Column number ofthe insertion points

current position

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To select an option, click on Edit in the Menu Bar .

Use the arrow keys to move to Select All on the pull-down menu and press Enter , allthe text in the document will be highlighted. To remove the highlighted text, click thecursor anywhere on the screen.

An ellipse or a right arrow after a menu item in the pull down menu means thereare additional options. If you select that menu item, a dialog box appears. Items in greyare not available.

Toolbars provide shortcuts to menu commands. Toolbars are generally located just below theMenu bar to provide single click access to tasks performed most frequently. Point the mousepointer to any of the icon to see screen tips.

1. Standard Toolbar

2. Formatting Toolbar

3. Drawing Toolbar

ellipse

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Activity 2: Exiting Microsoft Word

1. Click File on the menu bar and click Exit . If the Exit command does not appear, you canclick the arrow in the menu to extend.

2. The menu will appear like this.

3. Click Exit to exit Microsoft Word application.

Click the arrow toextend the menu

Recently used file listIt may vary depending on your computer

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Activity 3: Creating a New Document

1. Launch the Microsoft Word application.2. A new document ( Document1) is created.

Activity 4: Page Setup

1. Click File on the menu bar, and click Page Setup on the pull-down menu. If the PageSetup does not appear, click the arrow to extend the menu.

2. Page Setup dialog box will appear. If necessary click on the Margins tab.

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3. Click the up or down arrows on the right of the Top , Bottom , Left and Right textboxes to increase or decrease the margin settings. Set all the four margins to 1. ClickOK and the new margin will be applied to your new document. Note: If the margins are in metric unit, please refer to your teacher.

Activity 5: Entering Text

1. Type the text below in your new document. The word will be typed automatically at theinsertion point (flashing vertical bar on the screen). You do not need to press the Enter key at the end of a line while typing. The word will move automatically down to the nextline. Press the Space bar to insert a space between the words.

Tigers live in hot jungles as well as in cold forests. All wild tigers live in Asia. Some of themalso live in the snowy forests of Siberia. Others live in the humid jungles of Sumatra. And

some live in the dry grasslands of India.

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2. If you make a mistake while typing you can delete it by pressing Backspace or Delete key on the keyboard. Place the cursor in front of the word you wish to delete.

3. At the end of the word India, press Enter. The cursor goes automatically to the next line.Press Enter whenever you want to start a new paragraph. Press Caps Lock key on thekeyboard, and type the following text. Your new text will look like this:

4. To type exclamation mark , press Shift key and ! key on the keyboard simultaneously.At the end of the word SLEEP! Press Enter , to move the cursor to a new line. PressCaps Lock key, and continue typing until you complete the paragraph.

5. At the end of the word food! press Enter. The insertion point will move down creating anew paragraph. Press and hold Shift key, then type the following words. Notice that

when you hold the shift key, the letters will be in the upper case .

TIGERS DO EAT PEOPLE

6. Release the Shift key and continue typing the text. The entire text will be typed in thelower case.

A TIGER IS A POWERFUL JUMPER AND CAN EASILY LEAP TEN FEET (THREEMETERS) OFF THE GROUND. TIGERS CAN RUN 35 MILES PER HOUR! THAT'S REALLYFAST. WHETHER IN THE WILD OR IN CAPTIVITY, THE TIGER LOVES TO SLEEP!

Tigers always live in forests because they offer places to hide. Tigers do not like big openspaces. Tigers like to hide, because they hunt by sneaking up on their prey. If they didn't havegrasses or trees to hide behind they will never get food!

TIGERS DO EAT PEOPLE-but only in very unusual situations! Sometimes people roam wheretigers live. A sick or injured tiger finds it easier to attack a person than to hunt for its usual prey.

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7. When you have finished typing, the whole document will appear as below.

8. Follow the next activity to save your new document.

Activity 6: Saving a Document

You can use the Save As command in File on the bar menu to save the document for the firsttime. There are a few options to save your document. You can choose any one.

A : Save in My DocumentThe following examples show how you can save a document in My Document. This documentwill be saved as tiger.doc .

1. Click File on the bar menu.

i. File

ii. Save As

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2. Click Save As , and the Save As dialog box will appear.

The document will be saved as tiger.doc file in My Documents folder. .doc is theextension for all Microsoft Word files, and it will be given automatically when you saveyour file.

i. Click the Save in drop down

arrow to select the directory to saveyour document.

ii. Type file nametiger here

iii. Click Save

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B. Save in Floppy Disk

The following example shows how you can save a new document in a Floppy disk . Thedocument will be saved as tiger.doc.

1. Click File on the menu bar.

2. Click Save As , the Save As dialog box will appear. Follow the next instruction tocontinue saving your document.

File

Save As

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The document will be saved as tiger.doc file in Floppy A drive. Note: Make sure you have inserted a diskette in Floppy A drive before you save, otherwiseyour computer will not be able to detect the drive.

i. Click the Save in drop downmenu to select the directory tosave your document.

ii. Double click My Computer

iii. Double click Floppy A :.

v. Type file nametiger here

iv. Folder name

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C: Save in your own folder

The following examples show how you can save your document in your own folder. Thisdocument will be saved as tiger.doc .

1. Click File on the menu bar.

2. Click Save As ; the Save As dialog box will appear.

3. New Folder dialog box will appear. Click Create New Folder, and type your folder nameas shown below. Click OK.

File

Save

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The document will be save as try.doc file in Floppy A drive

4. If you close the document before you save it, the following dialog box will be displayed.

Click Yes to close and save the document . Click No if you do not want to save your document.

4. Type tiger in the file name. Then click Save.

i. Click Create New Folder

ii. Type your folder name.Example: Siti Noliza 1A1

i. Type file nametiger here

ii. Click Save

iii. Click OK

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Activity 7: Closing a Document

1. Click File on the Menu bar . If the Close command does not appear, you can click thearrow to extend the menu.

2. The menu will appear like this.

Click the arrow toextend the menu

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3. Click Close to close the current document tiger . Notice that you are still in MicrosoftWord application.

Activity 8: Typing a New Document

1. Click File on the menu bar. Then Click New to create a new document or click onthe Standard Toolbar.

2. New document will appear as Document2 .

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9. Type the title of the poem below in your new document. At the end of the title, pressEnter . Then type the name of the poet.

.

10. Press Enter twice to move the cursor down two lines.

11. Start typing the poem. Press Enter at the end of every line.

12. Remember to press the Shift key and the letter you want simultaneously, if you want totype it in the upper case as for example; I in Innisfree. When you have finishedtyping, your document will appear as below.

13. Save your document as poem.doc in your own folder.

Lake Isle Of Innisfreeby W.B.Yeats


I will arise and go now, and go to InnisfreeAnd a small cabin build there, of clay and wattles made.Nine bean-rows will I have there, a hive for the honey bee;And live alone in the bee-loud glade

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Activity 9: Previewing Document

Before printing the document, you can view your document. Print Preview will display thedocument you have created before printing.

1. Click File on the menu bar. Then Click Print Preview or click on the StandardToolbar.

2. Your document will be displayed.

PrintPreview

Preview Toolbar

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You can change Print Preview using the following steps:

i. Select the number of pages that need to be viewed

ii. To reduce the screen preview(100% is the normal size )

Notes: 50% - half of the normal size 100% - normal size

iii. Print Document

iv. Close the Print Preview

3. Click Close .

Click zoom control

Click this button to reviewmore than one page

Click Print Button from Toolbar toprint the document

Click Close button from Toolbar toclose the print preview

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Activity 10: Printing Document

1. Click File on the Menu bar and Click Print or Click the Print button on theStandard toolbar.

2. The Print dialog box will appear.

3. Click printer name and select your printer.

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4. Select option in the Page range menu to print the document.

Notes:To print more than one copy of the document or a selected page, use the followingsteps:

All print the whole document. Current Page Print the current page only. Pages Print selected pages only. Specify the pages that you want to print.

For example: type 3-10 to print page 3 until page10.

5. Specify number of copies you want to print.

6. Click OK from Print dialog box to start printing.

7. Close poem.doc and Exit application.

Specify the number ofcopies you want to print

Click one of the optionbuttons to print theselected page.

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Exercise:

1. Type the text below in a new document, then save it as quotations.doc .

QUOTATIONS

If you failed to plan, you plan to fail.Procrastination is the thief of time.Time and tide wait for no man.All work and no play make Jack a dull boy.Perseverance is the key to success.

Laugh at your mistakes but learn from them.Joke over your troubles but gather strength from them.

Make fun of your difficulties but overcome them.

Kind hearts are the gardenKind thoughts are the rootsKind words are the blossomsKind deeds are the fruits.

2. Create a new document again, and type the following text. Save your document ascomputer.doc .

BASIC COMPUTER SKILLS ON THE INTERNET

COMPUTERS are a part of our everyday lives, so learning the basic skills is veryimportant.

The study of computers is called Computer Science, and surfing through our category ofthe same name, found lots of helpful information on how to get comfortable withcomputers.

First, it helps to know some basic vocabulary so you will understand what you arereading. Once you have mastered those terms, you can begin computer lessons for kids

and small adults.

Taken from estidotmy magazine

3. Print both documents.

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MODULE 2

EDITING (1) AN EXISTING DOCUMENT


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1. Name of Module : Editing (1) An Existing Document

2. Learning outcomes : The students should be able to :

a. List at least 3 main toolbars in MS Word

b. List buttons in the standard, formatting and drawing toolbars.


a. Open an existing document

b. Select and move text

c. Cut and paste text

d. Copy and paste text

e. Delete text

f. Change font size, type and style

g. Apply Bold, Italic and Underline.

4. Module Summary : This module contains 8 activities:

Activity 1: Opening an existing document

Activity 2: Selecting text

Activity 3: Moving text (Cut and paste text )

Activity 4: Copying and pasting text

Activity 5: Deleting a text

Activity 6: Selecting a font and font size

Activity 7: Applying Bold, Italic and Underline

Activity 8: Practice

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Activity 1: Opening An Existing Document

To edit an existing document, you need to open the document. This document will be used forall activities in this module. The following procedure shows different techniques of opening theexisting documents or you can open this file from the location you saved in Module 1. (Theexisting document to be opened is poem.doc )

1. To open poem.doc from My Document folder :a. Launch the Microsoft Word application.b. Click File on the bar menu, then click Open on the pull down menu.

c. An Existing Document dialog box will appear.

2. To open poem.doc from folder . (Example : Folder Afiqah)a. Launch the Microsoft Word application.b. Click File on the bar menu, then click Open on the pull down menu.c. An Existing Document dialog box will appear.

i. Click the Look in: dropdown menu to select thelocation to open yourdocument.

Open anexisting

document

iii. Click Open

ii. Double click yourselected folder asshown

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3. To open poem.doc from 3 Floppy Disk .a). Launch the Microsoft Word application.b). Click File on the bar menu, then click Open on the pull down menu.c). An Existing Document dialog box will appear.

i. Click the Lookin: drop downmenu to select thelocation to openyour document.

iii. ClickO en

i. Click the Look in: dropdown menu to select thelocation to open yourdocument.

iii. ClickOpen

ii. Doubleclick yourselecteddocument asshown

ii. Doubleclick yourselecteddocument asshown

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Activity 2: Selecting A Text.

To move or change the format of a text, select the text you want to edit. The text will appearlight against dark background on your screen.

1. Open existing file poem.doc found in Module 1.Lake Isle Of InnisfreeBy W.B.Yeats

I will arise and go now, and go to InnisfreeAnd a small cabin build there, of clay and wattles made.Nine bean-rows will I have there, a hive for the honey bee;And live alone in the bee-loud glade

2. Click the mouse at the end of the word glade and press Enter twice.

3. Then, type the text below.And I shall have some peace there, for peace comes dropping slow;Dropping from the veils of the morning to where the cricket sings;There midnights all a glimmer, and noon a purple glowAnd evening full of the linnets wings.

4. To select one word, double-click on the word innisfree in the first line poem

To select a sentence, hold down the Ctrl key and click anywhere on the sentence inline 4.

5. Select a single line of text, click once in the left margin with the mouse arrownext to the line 6 to be selected.

Lake Isle Of InnisfreeBy W.B.Yeats

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Place thecursor here

6. To select a block of text (first stanza), click at word I at first stanza and hold the left-mouse button, and drag down to last word glade of the selected text.

8. To select the entire document, press Ctrl+A or click Edit, and then click Select All

9. Save the document.

Activity 3: Moving Text (Cut And Paste Text).

The feature used to move text from one place to another is called cut and paste . The originaltext is deleted and placed at a new location.

1. Open the same document as above.

2. Move text using Cut button on standard toolbars button.

a. Select the text in line 1 and 2 to be moved.

b. Click on the Cut button on the standard toolbars button. The text willbe removed from the document and stored in the windows clipboard.

c. Place cursor between the stanza 1 and stanza 2. The blinking

insertion point will appear at this location.

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d. Click on the Paste button . The text will appear at the new location.

3. To move text using right-mouse button

a. Select the first stanza

b. Make sure the pointer is at the highlighted text. Click right-mouse button to display the menu.

c. Place the cursor after the last line as shown below.. The blinking insertion point willappear at this location.

The textappear athere

Click on theCut button.The text will beremoved fromthe documentand stored onthe WindowsClipboard

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d. The text will appear at the new location.

4. To move a text using the Cut button from the menu bar

a. Press Enter once

b. Select the text from the phrase I will to the last line ending withbee-loud glade.

i. Place thecursor afterthe last line

ii. Click

right-mouse button

iii). Click Paste button

Lake Isle Of InnisfreeBy W.B.Yeats

And I shall have some peace there, for peace comes dropping slow;Dropping from the veils of the morning to where the cricket sings;There midnights all a glimmer, and noon a purple glowAnd evening full of the linnets wings.I will arise and go now, and go to Innisfree

And a small cabin build there, of clay and wattles made.Nine bean-rows will I have there, a hive for the honey bee;And live alone in the bee-loud glade

ii. Click Pastebutton

The new textwill appearhere.

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c. Place the cursor the next line after the authors name.

i. Selectedtext

ii. Click Editbutton frommenu bar.

iii. The Editmenu willappear . ClickCut button .

iii. ClickPaste button

i. Place the

cursor here.

ii. Click Editbutton frommenu bar.

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d. The text will appear at the new location.


The textappears here

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Activity 4: Copying and Pasting a Text.

Copy text will leave the text in its original location while a copy of it is placed on the WindowsClipboard.


2. Copy and paste text using Copy button and Paste button on standardtoolbars.

a. Select the whole text in stanza 2 to be copied.

b. Place the cursor in front of the title. The blinking insertion point willappear at this location.

i. Selectthe text

ii. ClickCop button

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c The text will appear at the new location.

3. Copy text using right-mouse button

a. Select the text in line 5 and 6 to be copied.

ii. ClickPaste button

i. Placethe cursorhere

The text willappear here

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b. Place the cursor before the first letter of the first line. The blinking insertionpoint will appear at this location.

c. The text will appear at the new location.

i. Place themouse here

ii. Clickright-mouse button

iii. ClickPaste button

ii. Clickright-mouse

i. Select

the text iii. Click on theCopy button.

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3. Move text using Copy and Paste button from the menu bar

a. Select text .

b. Place the cursor after the last line as shown below.. The blinkinginsertion point will appear at this location.

i. Selectedtext

ii. ClickEdit buttonfrom menu

The textappears here

iii. The Editmenu willappear . ClickCopy button.

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c. The text will appear at the new location.

iii. ClickPaste buttoni. Click at last

line

ii. Click Edit

button frommenu bar.

The textplaced inthe lastparagraph

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Activity 5: Deleting A Text.

You can delete unwanted text a letter, a word, a paragraph at a time, or any combination ofthe above. There are two common keys to delete text. These are the Backspace and Deletekey. Pressing the Backspace key will delete one letter at a time to the left of the intersectionpoint; pressing the Delete key will delete one letter at a time to the left of the intersection point.You will learn about these two common keys to delete text in module 3.


2. Delete text using Cut button on standard toolbars.

a. Select text in line 3 to 8 to be deleted.

b. The text will be deleted and the document will appear as shown below.

ii). Click Cutbutton

i. Selectthe text

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3. Delete text using right-mouse button

a. Select the text in line 5 and 6 to be copied.


iii. Click Cut button.

i. Selectthe text

ii. Clickright-mouse button

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4. Delete text using Cut button from the menu bar

a. Select the text in line 13 to be deleted.

b. The text will be deleted and the document will be appear as below.

i. Selecttext in line13.

iii. Click Cutbutton .

ii. Click Edit button frommenu bar.

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5. Delete text using Delete button from the keyboard

a. Select the last line to be deleted.


i. Select thelast line

ii. Click theDeletebutton onkeyboard

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Activity 6 : Selecting A Font And Font Size.

The name of the currently selected font and font size for selected text is displayed on the Fontand Font drop-down lists on the toolbar.


2. Choosing a font

Choose a font such as Times New Roman if you want the text to be modern andbusinesslike, or choose a font like Monotype Corsiva for a handwritten style! Forchanging the font of a text, take the following steps:

a. Select the text in first line to be formatted.b. Click on the down arrow to the right of the Font drop down list. A list of fonts will

appear.c. Make your selection

Activity 7 : Applying Bold, Italic and Underline.

1. Select the title in the poem Lake Isle Of Innisfree

i. Select title ii. Click Bold

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2. Click bold icon . All the title text are Bold.

3. Select the authors name in poem. Click italic and underline icon.

4. The text will appear as shown below.


Activity 8 : Practice

1. Type the sentence below:

Living in the urban area is better than living in the rural area

2. Change the whole sentence to Algerian font, size 20 or any other font that available on

your computer.3. Then change location between urban and rural using cut and paste instruction.

Bold text

Italic and Underline text

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MODULE 3

Editing II


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1. Name of Module : Editing II

2. Learning Outcomes : Students should be able to:

a. Type and format poem using word processing.b. Save the poem.c. Print the poem.

3. Knowledge And Skills :

a. Typing textb. Spelling correction

- Delete- Backspace- Insert

c. Formatting text- Change case

- Alignment- Borders and Shading- Line Spacing

d. Saving the documente. Printing the document

4. Module Summary:

At the end of the module, students should be able to print the poem as shown below:

LAKE ISLE OF INNISFREE

by W.B.Yeats

I will arise and go now, and go to Innisfree

And a small cabin build there, of clay and wattles made.Nine bean-rows will I have there, a hive for the honey bee;

And live alone in the bee-loud glade

And I shall have some peace there, for peace comes dropping slow;Dropping from the veils of the morning to where the cricket sings;

There midnights all a glimmer, and noon a purple glowAnd evening full of the linnets wings.

I will arise and go now, for always night and dayI hear lake water lapping with low sounds by the shore

While I stand on the roadway, or on the pavements grey,I hear it in the deep hearts core

Activities:

Activity 1: Using Change CaseActivity 2: Changing Alignment Of Text

Activity 3: Changing The Space Between The Lines

Activity 4: Changing Borders and Shading Of Text

Activity 5: Typing The Poem

Activity 6: Correcting Spelling

Activity 7: Saving The Documents

Activity 8: Printing The Poem

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9. Highlight the sentences. Repeat step 3 and 5.

10. Select lowercase and click OK.

11. Lowercase will automatically change the sentences as shown below:

12. Next, highlight the sentences again. Repeat step 4 and 5.

13. Select Title Case and click OK. Title Case will capitalize the first letter of each word.

14. Title Case will automatically change the sentences as shown below:

15. Highlight the sentences and repeat step 4 and 5.

16. Select Sentence Case and click OK.

17. The sentences will appear as below:

18. Save this document (in Step 17) as Water.doc .

water is a compound made up of two elements, hydrogen and oxygen. eachwater molecule consists of two hydrogen atoms and one oxygen atom.

Water Is A Compound Made Up Of Two Elements, Hydrogen And Oxygen. EachWater Molecule Consists Of Two Hydrogen Atoms And One Oxygen Atom.

Water is a compound made up of two elements, hydrogen and oxygen. Eachwater molecule consists of two hydrogen atoms and one oxygen atom.

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Activity 2 : Changing Alignment Of Text

Alignment is used to enhance the appearance of the document. The alignment buttons are asfollows:

Align Left Justify

Center Align Right

1. Open the document Water.doc found in Activity 1.

2. Highlight the text.

3. On the formatting toolbar, click the Align Right button.

4. The text displays the new alignment.

5. Next, highlight the text again, click the Center button.

6. The text displays the new alignment.

7. Save the document as Water1.doc .



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Activity 3 : Changing The Space Between The Lines

Line spacing is used to change the space between lines of text in a document. This makes adocument easier to review and edit. There are two ways to change the line spacing; one byusing menu bar, and another by clicking on the button found in the formattingtoolbar.

1. Open existing Water1.doc document in Activity 2.

2. Highlight the text.

3. On the menu bar, select Format and click Paragraph from the pull down

4. A dialog box Paragraph appears.

5. Click at Indents and Spacing tab.

6. At Line Spacing , select double in the pull down and click OK.

7. The text displays the new line spacing.

8. Save the document as Water2.doc .

Water is a compound made up of two elements, hydrogen and oxygen. Each

water molecule consists of two hydrogen atoms and one oxygen atom.

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Activity 4 : Changing Borders And Shading Of Text

Borders are used to draw a box around the text and Shading is used to add shade to the text,table or cell.

1. Open the document Water2.doc .

2. Copy the first sentence of the text and paste in a new document.

Water is a compound made up of two elements, hydrogen and oxygen

3. Highlight the pasted sentence.

4. On the menu bar, select Format and click on Borders and Shading.

5. A Borders and Shading dialog box appears.

6. On Borders tab, select Box .

7. Select any border style you want from the style options. Select 3 pt from the widthoptions and click OK.

8. Below is the example of the text with borders.

Water is a compound made up of two elements, hydrogen and oxygen.

9. Next, highlight the text with the borders.

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10. From the Borders and Shading dialog box, select Shading tab and choose any colouryou like from fill and click OK.

11. The text with the borders and colour will appear as below.

Water is a compound made up of two elements, hydrogen and oxygen.

12. Save document as Water3.doc .

Activity 5: Correcting Spelling

Use delete, insert and backspace key on the keyboard to correct any spelling mistakes.1. Open existing file poem.doc found in Module 2.


I will arise and go now, and go to InnisfreeAnd a small cabin build there, of clay and wattles made.Nine bean-rows will I have there, a hive for the honey bee;And live alone in the bee-loud glade.

And I shall have some peace there, for peace comes dropping slow;Dropping from the veils of the morning to where the cricket sings;There midnights all a glimmer, and noon a purple glowAnd evening full of the linnets wings.

2. Click at the end of the poem after word wings and press enter twice.

3. Type the text below.

I will arise and go now, for always night and dryI hear lake wateur lapping with low sounds by the shoreWhile I stand on the roaday, or on the pavements grey,I hear its in the deep hearts core.

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4. The poem entitled Lake Isle Of Innisfree by W.B.Yeats contains 3 stanza asshown below.


I will arise and go now, and go to InnisfreeAnd a small cabin built there, of clay and wattles made.Nine bean-rows will I have there, a hive for the honey bee;And live alone in the bee-loud glade.

And I shall have some peace there, for peace comes dropping slow;Dropping from the veils of the morning to where the cricket sings;There midnights all a glimmer, and noon a purple glow

And evening full of the linnets wings.I will arise and go now, for always night and dryI hear lake wateur lapping with low sounds by the shoreWhile I stand on the roaday, or on the pavements grey,I hear its in the deep hearts core.

5. In Step 3, there are three spelling mistakes in Stanza 3. wateur should be spelt aswater , roaday should be spelt as roadway and its should be it. To correct thespelling mistakes, follow the steps below using the delete , backspace or insert key onthe keyboard:

a. In line 2, the word water is spelt wrongly. Move the cursorand place it between the letter e and u as shown wate |ur.Then press delete key.

b. Roadway in line 3 is spelt wrongly, move cursor and place itbetween the letter d and a as shown road |ay . Then typethe letter w. However, if letter a is deleted after typing theletter w, press insert key and type the letter a again.

c. The word it has been wrongly spelt, move the cursor to theend of the word its in line 4. Then press backspace key.

d. Save the document.

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Activity 6: Formatting Text Poem

1. Using the same document; poem entitled Lake Isle Of Innisfree, format the text asfollows:

a. Change the whole text using Font type - Comic Sans MS

b. Then change the Font Size as below:- Title : 16 pt- Author : 14 pt- Stanza 1 3 : 12 pt

d. Change the title to Upper Case

e. Align the whole poem to Center

f. Set the line spacing to 1.5 lines.

g. Change the colour of the title, author and stanza 2 to blue.

h. Create a border for the poem. From the border tab, select box setting, choose any

style and select 3 pt width.

i. For Shading , select light yellow.


3. Print the poem.

Exercise:

Find another poem of your choice from books or magazines. Create your own layout using theskills you have learnt. Save and print your work.

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MODULE 4

EDITING III - ARTICLE


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1. Name of module : Editing 3 - Article

2. Learning outcomes : Students should be able to;

a. Identify a file and its location

b. open the existing file

c. edit documents

d. print a document.

3. Knowledge and skills :

a. Identify and open existing document

b. Format column

c. Drop cap

d. Insert graphic, header and footer

e. Print article

4. Module summary :

At the end of the module, students should be able to create an article as shownbelow

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Activity 1: Typing

1. Open the file saved as tiger in Module 1.2. Set the second paragraph to Sentence case .

3. Place the cursor at the beginning of the second paragraph. Press Enter .

4. Repeat Step 3 for each paragraph.

5. At the end of the last word of the existing document, press Enter twice and type thearticle below.

People have found ways to protect themselves by wearing masks on the back of theirheads. Tigers only attack from behind, so the mask fools them. It seems like the personis always facing them! Another method used to deter tigers is Scarecrows- which gives

electric shock so any tiger that touches the dummy gets a mild shock. It helps teachtigers to stop attacking people. Tigers don't like becoming pets because they are wild.Even captive cubs that have been raised by humans are not domesticated. Trainers in acircus use whips or chairs to scare the tigers into submission.

White tigers are not a separate subspecies of tiger, they are not from cold, snowyclimates-they come from India. White tigers are a rare form of Bengal tiger. They'reregular tigers with whiskers and tails-they just happen to be colored white. White tigersactually range from pure white to white with chocolate brown or black stripes. Manywhite tigers have blue eyes, but some have amber or even greenish eyes. White is avery, very unusual color for a wild tiger. Of the thousands of tigers in the wild, only a feware white. There are many white tigers in captivity, though-and almost all of them are

descended from a wild white Bengal tiger named Mohan that was captured in India inthe 1950s.

Almost all of the captive white tigers in North America today are descended from Mohanand are highly inbred. Some white tigers have also been mated with other tigersubspecies, creating what are called hybrid tigers.

Article source:http://projecttiger.nic.in/whatdoestigerlike.htm

6. Justify the alignment of the article.

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Activity 2: Column setting

1. Highlight the new text you have typed till the end.Click Format from the menu bar and select Column . The following window willappear.

2. Choose Two column from Presets menu. Click OK.

3. Now the article will be as shown below

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Activity 3: Drop Cap

1. Highlight the first letter in the paragraph.2. Click Format from the menu bar and select Drop Cap . The following window will

appear.

3. Select Dropped from the Position menu and click OK.

4. Now the first paragraph will be as shown below

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Activity 4: Indenting paragraph

1. Place the cursor at the beginning of the second paragraph. Click Format menu andselect Paragraph . The following window will appear.

2. Click OK.

3. Repeat the same step for every paragraph.

1. Click and type0.5 here

2. Choose Firstline from thedrop down menu

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4. Your article now will be as shown below

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Activity 5: Insert graphic

1. Place the cursor at the end of the last word of the article. Press Enter twice.

2. Click Insert from the menu bar, select Picture and choose Clip Art . The followingmenu box will appear.

3. Click on the inserted picture. Place the cursor at the bottom right hand corner. A doubleheaded arrow ( ) will appear.

4. Click and drag the cursor to enlarge the picture.

1. Type tiger here.

2. Click Go

The search result willappear here.

3. Click here andselect Insert .

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5. Your article will look like this :

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Activity 6: Header and Footer

1. Click View from the menu bar and select Header and Footer . The Header andFooter -Section and floating toolbar will appear.

2. Type the name of your bulletin in the Header-Section. Scroll down and insert thename of your school or club in the Footer-Section .Example:

3. Save and Print the article

Header-Section

Footer-Section

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MODULE 5

PRESENTING TEXT IN TABLE


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1. Name of Module : Presenting Text in a Table

2. Learning Outcomes : At the end of the lesson, students should be able to createa table.


a. Create a table

b. Insert bullets and numbering

4. Module Summary:As a secretary of your school Computer Club, you are required to prepare a duty roster for theICT Prefects. A sample of the duty roster is shown below:

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Activity 1: Creating Table

1. Open a New Document.

2. Type: ICT Prefects Duty Roster and press Enter .

3. Click Table, choose Insert and click Table.

4. The Insert Table dialog box appears. Insert the number of columns and rows as shownbelow:

5. Move the cursor to the second row in the last column and highlight the second to fourthrow.

i. Click Table

iii. Click Table

ii. Choose Insert

Click OK

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6. From the menu bar click Table , and choose Merge Cells .

7. Repeat steps 5 and 6 for rows five to seven in the same column.

8. Highlight rows five to seven in the first column.

9. From the Menu bar , click Table , choose Insert and Rows below.

10. Repeat steps 5 and 6 for rows eight to ten in the last column.

11. Click in the first cell in the first column, and then type No.

12. i. Press and type Form .ii. Press and type ICT Prefects .iii. Press and type Days .iv. Press to move the cursor to the first cell in the next row.

13. i. Type 1, Press and type 1A.ii. Press and type Mohd Asraf .iii. Press and type Monday , press type Tuesday .iv. Press to move the cursor to the first cell in the next row.

14. i. Type 2, Press and type 2B .ii. Press and type Husni Mohd Husin .iii. Press twice to move the cursor to the first cell in the next row.

15. i. Press and type Lim Guat Bee .ii. Press twice to move the cursor to the first cell in the next row.

Tab

Tab

Tab

Enter

Tab

Tab

Tab

Tab

Tab

Tab

Tab

Tab

TabTab Tab

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16. Insert the following information into the table:

ICT Prefects Duty Roster

No. Form ICT Prefects Days1 1A Mohd Asraf Monday2 2B Husni Mohd Husin Tuesday3 1B Lim Guat Bee4 2A Tan Seong Hor Wednesday5 1C Wan Mohd Sidqi Thursday6 1A Abd Rahman Idris7 2B Faizah Nordin Friday8 2C Saniah Roslan Saturday9 1B Hamsani Ahmad

17. Highlight all the days (Monday to Saturday). From Menu bar , click Bullets button.

Table A

18. If you look at the table, the column size does not match the texts, you can align the columnsusing the following method: Highlight table A that you have made.

i. Click Table

ii. Click AutoFit

iii. Click AutoFitto Contents

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The screen will appear as below:

19. Highlight the title. From Menu bar , click Center and B (Bold) buttons.

20. Highlight the first row ( No., Form, ICT Prefects, Days) . From Menu bar , click Centerand B (Bold) buttons. The screen will appear as below: (Notice that heading in eachcolumn is now centered).

21. Highlight the first two columns. From Menu bar , click Center button. The screen willappear as below: (Notice that text in each row is centered )

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22. Highlight the whole table. From Menu bar , click Table and choose Table Properties .

The Table Properties dialog box will appear:


24. The end product will display as shown below:

i. Click Center .

ii. Click OK.

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MODULE 6

DRAWING TOOLBAR


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1. Name of Module : Drawing Toolbar

2. Learning Outcomes : At the end of the lesson, students should be able to usethe drawing toolbar to produce an invitation flyer.


a. Inserting WordArt

b. Inserting Clip Art

c. Adding in Colour

d. Using AutoShapes

e. Using Text boxf. Using 3-D Style

4. Module Summary:

As the secretary of your school Computer Club, you are required to prepare an invitationflyer to invite members of the club to an annual dinner. A sample of the invitation flyer isshown below:

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Activity 1: Create An Invitation Flyer

1. Open a New Document.

2. From the Menu bar, select File and then click Page Setup .

3. The Page Setup dialog box will appear:

a. Setup the Margin properly:Top : 1 Bottom : 1Left : 1 Right : 1

b. Orientation : select Landscape. c. Click Paper tab, set Paper Size to A4 and click OK.

4. Type: Invitation.

5. From the View menu, click Toolbars and then click Drawing to callout the DrawingToolbar .

Drawing tool bar

WordArt

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6. From the Drawing Toolbar , click WordArt . The WordArt Gallery appears:

a. Edit WordArt Text dialog box will appear:

7. Delete Your Text Here and type: Computer Club Annual Dinner , and then click OK .

8. Align the WordArt Computer Club Annual Dinner to be in the centre using the Center icon.

i. Click here

ii. Click OK

Center

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9. From the Drawing Toolbar , click Insert Clip Art .The Clip Art task pane appears:

10. The computer image appears in the middle of the screen.

i. Type:Computer

ii. Click

iii. Point yourmousepointer tothe clip artimage, andthen clickthe image.

Invitation

Invitation

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11. Resize the image by dragging the corner of the image.

12. In order to move the image, Double click on the image. The Format Picture dialog boxappears:

13. Click the Layout tab, select Tight, Centre and click OK. Now you will see the image inthe middle of the screen.

14. Save the document with the filename: invitation.

15. Now, your screen will appear as below:

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16. From the Drawing Toolbar , select AutoShape and select Flowchart, then choose

Flowchart : Alternate Process .

17. A drawing canvas appear:

18. Draw a rectangle under the computer image.

19. Double click the autoshape box. The Format AutoShape dialog box will appear:

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a. Click the Size tab, andb. Type 1.25 in the Height boxc. Type 5.5 in the Width boxd. Click OK

20. Drag the box to the centre of the space below the computer image using the pointer.

21. From the Drawing Toolbar , click Text Box .

Click Text Box .

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22. Draw a text box to fix in the existing box and type:

Venue : SMK Dato Jaafar Hassan HallTime : 8.30p.m.Attire : Batik

23. Highlight the text, change the font type to Comic Sans MS and the font size to 14 .

24. Select red colour from the icon Font Colour in the Drawing toolbar, fill in the text boxwith the colour of your choice using the icon Fill Colour .

25. Click and call out the Alternate Process box, and then choose 3-D Style from theDrawing Toolbar .

a. Click 3-D Style 3.b. The Alternate Process box will appear as below:

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26. Resize the computer image to become bigger and overlap the word art.

27. In order to display the image behind the word art (Computer Club Annual Dinner), clickDraw at the Drawing Toolbar , choose Text Wrapping and then select Behind Text .

28. Highlight the word: Invitation . Change the font style and the font size, to make it moreattractive.

29. Your end product will appear as below:

30. Save your document and print.

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MODULE 7

MAIL MERGE


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1. Name of Module : Mail Merge

2. Learning Outcomes : The students should be able to:

a. Create mail merge document

b. Print edited mail merge document


a. Create Enrolment Form " document

b. Open mail merge wizard

c. Insert data

d. Change field names

e. Save data

f. Merge data in the form

4. Module Summary:

At the end of the module, students should be able to create mail-merge document

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Activity 1: Create Enrolment Form " document

1. Type document as shown below

Scouts Movement,Sekolah Menengah Kebangsaan Datuk Haji Ahmad Said,

13800 Butterworth, Pulau Pinang. _____________________________________________________________________

Scouts Movement Membership Form

Section A: Personal Details

1. Name :

2. Form :

3. I/C No. :

4. Age :

5. Date of birth :

6. Address :

7. Parents name :

8. Telephone No. : ________________________________________________________________

Section B : Co-curricular Activities

Other society / club joined:

Society :

Club :

_____________________________________________________________

I hereby declare that particulars given above are true and I will abide by the Scouts rulesif I am accepted to be a member.

Signature:

Date:

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Activity 2: Open Mail merge wizard

1. Click Tools at menu bar

2. The Mail Merge Task Pane will appear on the right side of the screen

3. Click Directory

4. Click Next Starting document

i. ClickLetters andMailing

ii. Click MailMerge

i. Directory

ii. Next : Startingdocument

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5. Click Nex t: Select recipients

6. Click Type a new list

7. Click Create

iii. Next:Selectrecipients

ii. Create

i. Type a new list

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Activity 3 : Insert Data

1. Insert data in certain sections :

i. In section Title, type-in Azman Bin Mohamad ii. In section First Name, type-in 1 Amanah iii. In section Last Name, type-in 900903-10-6019 iv. In section Company Name, type-in 13v. In section Address Line 1, type-in 03 September 1990vi. In section Address Line 2, type-in 21 Jalan Besar, Klang, Selangorvii. In section City, type-in Mohamad Bin Basri

viii. In section State, type-in 03-33722159ix. In section ZIP Code, type-in Bahasa Melayux. In section Country, type-in Hand Ball

2. Click New Entry

i. New Entry

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3. The next dialog box will appear.

4. Click Close

Activity 4: Save data

1. Type-in Data in the File name section

2. Click Save

ii. Close button

ii. Save.i. Type Data

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Activity 5: Change Field Names

1. The next dialog box will appear

2. Click Edit

3. Click Customize

4.Click Rename

5.Type-in Name at the Rename Field Toolbox

6.Click OK

iii. Edit

i. Customize.

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7. Click First Name

8. Click Rename

9. Click OK

iii. OK

i. First Name

ii. Rename

ii. Rename.

iii. Type-in Name atthis section. iv. OK .

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10. Repeat above steps to change the next section .

Last Name to IC NoCompany Name to AgeAddress Line 1 to Date of birthAddress Line 2 to AddressCity to Parents NameState to Telephone NoZip code to SocietyCountry to Club

11. The next outcome will appear. Click OK

12. Click New Entry

iv. OK.

i. New Entry

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13. Click Close

14. Click OK at Mail Merge Recipients Toolbox

ii. Close

OK

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Activity 6: Merge data in the form

1. Click Next Arrange your directory

2. Ensure the cursor is placed at the Name section in the form

Next : Arrange your directory

Place the cursor here

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3. Click More Items

4. The next dialog box will appear. Click Name from the list.Click Insert

i. More items.

ii. Insert button

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5. Cick Close

This particular part will appear

iii. Close

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6. Place cursor at the form section

7. Click More items in Mail Merge Task Pane

More items

form section

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8. Click Form

9. Click insert

10. Click Close

i. Form

ii. Closei. Insert

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11. Ensure the cursor is placed at the IC No section in the form

12. Repeat step 3 until 5 to insert other fields

IC NoAgeDate of BirthAddressParents NameTelephone NumberSocietyClub

13. The next outcome will appear

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14. Click Next : Preview your directory

15. The next outcome will appear :

Next : Preview your directory

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16. Click Next to complete the merge

17. The next dialog box will appear

18. Click OK

i. Next : Completethe merge

ii. Click To NewDocument

OK

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19. The Enrolment Form will appear as below

Scouts Movement,Sekolah Menengah Kebangsaan Datuk Haji Ahmad Said,

13800 Butterworth, Pulau Pinang. _____________________________________________________________________

Scouts Movement Membership Form

Section A: Personal Details

1. Name : Azman Bin Mohamad

2. Form : 1 Amanah

3. I/C No. : 900903-10-6019

4. Age : 13 years old

5. Date of birth : 03 September 1990

6. Address : 21 Jalan Besar,Klang,Selangor

7. Parents name : Mohamad Bin Basri

8. Telephone No. : 03-33722159

________________________________________________________________

Section B : Co-curriculum Activity

Other society / club joined:

Bahasa Melayu

_____________________________________________________________

_____________________________________________________________

I hereby declare particulars given above are true and I will abide by the Scouts rules if Iam accepted to be a member.

Signature: Date:

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Activity 7: Print Mail Merge

1. Click icon open data source

2. Click Data file . Then click open .

i. Click open data source

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2.Click Merge To Printer

3. Click OK at Merge To Printer dialog box.

3. Click OK to complete printing

OK

OK

Merge To Printer

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MODULE 8

MAIL MERGEDATA FROM EXCEL


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1. Name of Module : Mail Merge data from Excel

2. Learning Outcomes : The students should be able to:

c. Create mail merge using data from excel

d. Print edited mail merge document

3. Knowledge and Skills

g. Create Enrolment Form " document

h. Open mail merge wizard

i. Insert data

j. Change field names

k. Save data

l. Merge data in the form

4. Module Summary:

At the end of the module, students should be able to create and print mail-mergedocument

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Activity 1: Creating certificate using MS word

1. Create a certificate as shown in the figure below

Siri:

SEKOLAH MENENGAH KEBANGSAAN TELOK KUMBAR,PULAU PINANG.

SIJIL PENTAKSIRAN AMALI BERASASKAN SEKOLAH(PEKA)

Peperiksaan SPM Tahun : 2007

Nama Mata Pelajaran : FIZIK

Kod Mata Pelajaran : 4531/4

Nama :

No. Kad Pengenalan :

Angka Giliran :

Dianugerahkan Sijil Pentaksiran Kerja Amali Berasaskan Sekolah (PEKA)kerana telah memperoleh pencapaian seperti berikut:

1. Merancang Penyiasatan atau Eksperimen :

2. Menjalankan Penyiasatan atau Eksperimen :

3. Mengumpul dan Merekod Data Penyiasatan atau Eksperimen :

4. Mentafsir dan Membuat Kesimpulan :

5. Sikap Saintifik dan Nilai Murni :

.Tandatangan PengetuaCop Pengetua

Tarikh: 17 NOV 2007

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2. Click File. Click Save as

3. Type in Certificate.doc .Click Save in My Documents .

Note :

Do not close Microsoft Word

Figure 1

Figure 2

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Activity 2: Creating data using MS Excel

1. Open Microsoft Office Excel 2003 to create new data

2. Complete the data using excel as shown in figure below.

3. Save the file as Data

4. Close Microsoft Excel

Double click sheet1 and rename itto fiz-5a

Figure 3

Figure 4

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Activity 3: Merging files (MS Excel and MS Word)

1. Click on Tools in Menu bar.Click Letters and Mailings . Click Mail Merge .

2. Click Directory . Click Next Starting document .

i.Click Directory

ii. Click Next Startingdocument

Figure 5

Figure 6

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3. Click Next :Select Recipients

4. Click Next:Arrange your directory

i.Click Next :Select recipients

i.Click Next :Arrange your directory

Figure 7

Figure 8

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5. Select file Data.xls from My Documents . Then Click Open .

6. Click OK when Select Table appears.

7. Click OK when Mail Merge Recipients appears.

Figure 9

Figure 10

Figure 11

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8. Click Next : Arrange your directory

9. Place the cursor at Siri then click More items

i.Click Next :Arrange your directory

i. Siri

Figure 12

Figure 13

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10. When the Insert Merge Field window is displayed, click Insert then click Close .

11. Place the cursor at Nama , then click More items . Click Nama Calon in InsertMerge Field Window.Click Insert then click Close.

i. Place the cursorat Nama

ii. Click More items

iii. Click Nama Calon

Figure 14

Figure 15

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12. Place the cursor at No.Kad Pengenalan . Continue the same process until you can getthe results as shown in the figure 16 below.

13. Click Next : Complete the merge .The complete certificate is shown below.

i. Click Next : Complete the merge

Figure 16

Figure 17

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14. Click icon Next Record to display the next record

15. The next record will be displayed as shown below.Then, click Merge to Printer icon.

i.Click Merge to Printer

i. Click icon Next Record

Figure 18

Figure 19

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Activity 4: Printing document / certificate

1. Click Merge to Printer icon. Merge to Printer window appear as shown below. ClickOK.

2. Window Print will appear. Click OK to print all the pages.

Figure 20

Figure 21

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Exercise :

1. By using MS Excel, create the data containing, 5 students name, form, 9 subjects,marks, total and comments from the form teacher. The figure 22 below is a sample ofthe data.

Figure 22

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2. By using MS Word, create a mark slip for each student. A sample of the slip is given

below.

Name of your schoolAddress.

Markah Ujian Bulan Julai 2007

Nama Guru Tingkatan:

Nama Pelajar: ..

Tingkatan:

Mata Pelajaran Markah Nota

1. Bahasa Melayu ..2. Bahasa Inggeris ..3. Sejarah ..4. Geografi ..5. Kem.Hidup ..6. Pend. Islam ..7. Mathematics ..8. Science ..9. Pend. Seni Visual ..

Jumlah Markah = ....

Ulasan Guru Tingkatan:

.

..