ICS Graduate Student Orientation Graduate Student Orientation

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ICS Graduate Student Orientation Graduate Student Orientation. Edoardo (Edo) Biagioni ICS Graduate Chair esb@hawaii.edu. What is this about?. Different degree requirements M.S., Ph.D. The steps to graduation Academic Administrative Answering whatever questions you have - PowerPoint PPT Presentation

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  • ICSGraduate Student Orientation

    Graduate Student Orientation

    Edoardo (Edo) BiagioniICS Graduate Chairesb@hawaii.edu

  • What is this about?Different degree requirementsM.S., Ph.D.The steps to graduationAcademicAdministrativeAnswering whatever questions you haveMuch information:On the ICS Web siteOn the UHM Graduate Division Web site

  • Graduate DivisionThe administrative unit that deals with all graduate education mattersLocated in Spalding 352/354/359/360Web site: http://www.manoa.hawaii.edu/graduateExample of what they do:Hold the useful forms you may need to fill outToward graduation, for leaves of absence, for authorizations to take more courses, etc.Check that all is done according to the rulesAnd there are many rulesPut students on academic probation (not good)Deal with submission and archival of thesis documents

  • Graduate DivisionA few noteworthy Grad Division rules7-year ruleCredit for 7-year old courses may stop being countedContinuous Enrollment ruleThe only way to not register for classes is to be approved for a leave of absenceOtherwise you have to reapply!Enrollment at the semester of graduation ruleYou can only graduate in semester X if you take at least 1 credit during semester X

  • The Graduate ChairLocal contact for academic and department-related mattersAbout any questions, concerns, issuesWhats my next step for graduatingI dont remember anything from the orientationI have personal or interpersonal issues I wish to discussInterface with Graduate DivisionAdministrative matterse.g., the Grad Chair signs formse.g., the Grad Chair writes memos for special cases, exceptions, etc.Often the Grad Chair has the answersBut will tell you go talk to Grad Division for certain mattersYou can call Grad Division yourselves (theyre really helpful)The Grad Chair rotates every 4 years

  • The Graduate ChairTalk to the Graduate Chair!Talk to the Graduate Chair!!Talk to the Graduate Chair!!!

    note from previous grad chair: Every semester I become aware of issues (some mild, some more serious) that are new to me although theyve been ongoing for semesters

  • The DegreesMaster of Science (M.S.)Plan A (Thesis)Plan B (Project)Doctor of Philosophy (Ph.D.)

    Lets talk about:A few generalitiesDegree requirementsMany are similar/relatedThe 4 Grad Division forms

  • M.S. vs. Ph.D.The biggest difference: Magnitude of the original research componentThe Ph.D:All about original researchHows your research going? vs. What grades are you getting in courses?Several research publications should come out of a Ph.D. thesisThe M.S.:More modest research componentOriginality could be very minimalEspecially in a Plan BA research publication out of a Plan A is considered good news (for the Ph.D. its business as usual)

  • The M.S. DegreeRegular CourseworkPotential Undergraduate DeficienciesNeed to be all cleared before taking graduate-level courses6 3-credit ICS 600-level courses2 3-credit ICS or related 600-level coursesCan be from other departmentsMust be approved by the graduate chairCourses must cover our 4 areas1 1-credit ICS690 (ICS Grad Seminar)

  • The M.S. DegreeICS 699 (Directed Research/Reading)This is the course that gives you credit for doing research with a faculty memberFlexible creditsM.S. requirement:2 3-credit ICS699 coursesConsecutive semestersSame faculty memberSame projectBasically a 2-semester project

  • M.S. Degree Plan BYou do a project with a faculty advisorThis project can have a large development componentAnd thus a small research componentYou produce a conference-like paper under the supervision of a faculty membertypically around 10-15 pagesYour advisor approves the paperThe Grad Chair approves the paperYou give a 1/2 hour presentation at the 690 SeminarDoes not have to be the same semester during which the student is registered for the seminar!

  • M.S. Degree, Plan AYou do a project with a faculty advisorThis project must have a research componentOriginality isnt an absolute requirementYou and your advisor sign up two more faculty to form a committeeYou do a M.S. thesis proposal documentTypically around 15 pages (subset of the thesis)The committee approves the proposal (no defense, in general)Suggestions for change may be madeYou write a M.S. thesis under the supervision of the advisor and submits it to the committeeTypically around 50 pagesYou give a 1/2 hour presentation at the 690 SeminarOften a nice way to rehearse a defenseYou do a M.S. thesis defenseThe committee approves of the defense and the thesisAnd suggests changes to the thesisThe committee approves the final draft of the thesisThe thesis is submitted to grad division

  • The Obvious QuestionWhy on Earth would I do a Plan A?Answers:Because you get to substitute one 3-credit ICS6xx course by 3 credits of ICS699more research, less courseworkBecause you think you may want to do research in the future (e.g., moving on to a Ph.D.)Because it looks more impressive on your resumBecause you want a killer letter of recommendation from faculty members (advisor and committee members)Because its fun and you like the project

  • When do I decide?You can switch from A to B or B to A at any timeSwitching from B to A is more difficult since there are more requirementsSwitching from A to B is easyBut you need 8 regular courses

    You dont have to decide now

  • How do I get my M.S. fast?The reason why some students take 2 years to graduate (the expectation) and others take 3 is almost always the sameTalking about full-time students hereA lot of students just focus on courses, get straight As, and after all coursework is complete wake up and ask: whats my project/thesis?To graduate fast, but must overlap course taking with project/thesis workComing up with a project/thesis idea by the end of your 2nd semester is the goal

  • Typical Full-Time SchedulesPlan B: Semester #1: 3 coursesSemester #2: 3 coursesSemester #3: 1 course + ICS699Semester #4: 1 course + ICS699Plan A:Semester #1: 3 coursesSemester #2: 3 courseSemester #3: 1 course + ICS699Semester #4: 2x ICS699There is also a 1-credit ICS690 in there somewhere, at any semesterSome students like to have their last semester be only ICS699

  • The Ph.D. DegreeIf admitted to the Ph.D. program without a M.S. in Computer Science or related field, you must complete a M.S. degree firstIf not sure, ask the Grad ChairOnce the requirements for the M.S. are complete, you enter the Ph.D. portion of the degreeYou are automatically in the Ph.D. portion of the degree if already holding a M.S. degree in CS or related field

  • The Ph.D. DegreeAt the end of your first semester of the Ph.D. portion of the degree, you must take (and pass) the Qualifying ExamNot Comps, just QualsMastery of basic B.S./M.S.-level computer science materialStudy guide available on the ICS Web siteThere are two chancesIf not passed by the end of the 1st year in the Ph.D. portion, you are dismissed from the programThere are such things as conditional passes

  • The Ph.D. DegreeYou can take regular courses (but dont have too)You take ICS699 credits with a faculty advisorYou have to take the ICS690 Seminar every semesterAnd make a presentation every other semesterYou have to pass the quals You have to pass the research portfolioYou and your advisor form a committeeYou prepare a Ph.D. proposal documentTypically 30-50 pages, with preliminary resultsYou defend your proposalSuggestions for change may be madeThe committee approves the proposal (youre now ABD)You write a Ph.D. dissertationYou defend your dissertationThe committee approves the defense and the dissertationAnd suggests changes to the dissertationThe committee approves the final draft of the thesisThe dissertation is submitted to Grad Division

  • Questions?Clearly, this was a high-level viewAny questions at this point?

    We talk about these topics in the ICS690 seminar regularlyHow to write/defend a proposal?How to pick an advisor?How to write a thesis/dissertation?etc.

  • Questions?Clearly, this was a high-level viewAny questions at this point?

    We talk about these topics in the ICS690 seminar regularlyHow to write/defend a proposal?How to pick an advisor?How to write a thesis/dissertation?etc.

  • The ICS690 SeminarA mix of thingsFaculty presentationsStudent presentationsInvited speakersGrad Chair rambling on about Grad School stuff :)Seminars are announced weeklyEven if youre not registered that semester, show up if the topic is relevant

  • The ICS690 SeminarA mix of thingsFaculty presentationsStudent presentationsInvited speakersGrad Chair rambling on about Grad School stuff :)Seminars are announced weeklyEven if youre not registered that semester, show up if the topic is relevant

  • Grad Division FormsOnly for M.S. Plan A and Ph.D.Available at: http://www.hawaii.edu/graduate/download/list.htm

    Form IProcessed by the grad chair once youve completed required coursework and examsForm IIProcessed by the committee and grad chair once your thesis/dissertation proposal has been approvedBring it to your defense!!! (for Ph.D.)Form IIIProcessed by the committee and grad chair once your thesis/dissertation has been defendedBring it to your defense!! (for M.S. Plan A and Ph.D.)Form IVProcessed by the committee (not the grad chair!) once your thesis/dissertation document has been approved

  • ICS699, ICS700, ICS800ICS699: Directed Research/ReadingICS700: Thesis ResearchICS800: Dissertation Research

    Grad Division requirements:6 to 12 credits of ICS700 for M.S. Plan ASome ICS800 for Ph.D.You can only take those courses once Form II has been processedBut, ICS699 credit can be converted to ICS700 or ICS800 when you graduateJust needs a memo from the Grad Chair

  • Full-Time StatusYou may need to maintain Full-Time StatusFinancial aid, Grad assistantship, scholarship, health insurance, etc.Full-Time is 8 creditsBut, if youre a TA or RA, full time is 6 creditsBut, if youre a M.S. Plan A, and you have processed Form II, and youre in your last semester, then full-time is 1 credit of ICS700F (note the F)But, if youre Ph.D., and you have processed Form II, then full-time is 1 credit of ICS800But, if you have financial aid, then the financial aid office defines full-time as 8 credits even if youre an RA/GA

  • Grad Division DeadlinesEach semester, Grad Division announces deadlines for that semesterTwo crucial deadlines:Deadline for degree applicationDeadline to defend a thesis/dissertationWarning: these are earlier than you think!Ill announce them to the ICS Grad Student mailing listAre you all on the mailing list?Graduation during the Summer is a bit trickyTalk to the Grad Chair about it

  • Last phantom semesterIts very typical to be done with your Plan A project/thesis at the end of your last semesterThats great, but youve missed that semesters deadlineWhich, frankly, is too earlyYou can try to convince grad division to graduate that semester even though you missed the deadlineIts been working that way more and moreBut typically, you register for 1 credit of ICS699 the subsequent semester, just so that youre enrolled in something and officially graduate that semester insteadAnd the grad chair can write letters saying that student has completed all requirements... to an employer, etc.

  • So what should I do now?If youre an M.S. student, take classesIf youre a Ph.D. student but not in the Ph.D. portion of the degree, take classesIf youre a Ph.D. student in the Ph.D. portion of the degree, you can take classes, but you should: study for the qualslook for ICS699 opportunities with faculty with matching research interestsIn all cases, your constant activity should be answering the question: what should my project/thesis/dissertation be about?Plan B: think, read a little bit, do, be donePlan A: read, think, read, think, read, do, be donePhD: [read think]+, do, [read think]+, do, ...

    If you have a Grad Assistantship, make sure you take 6 credits!

  • So what should I do now?If youre an M.S. student, take classesIf youre a Ph.D. student but not in the Ph.D. portion of the degree, take classesIf youre a Ph.D. student in the Ph.D. portion of the degree, you can take classes, but you should: study for the qualslook for ICS699 opportunities with faculty with matching research interestsIn all cases, your constant activity should be answering the question: what should my project/thesis/dissertation be about?Plan B: think, read a little bit, do, be donePlan A: read, think, read, think, read, do, be donePhD: [read think]+, do, [read think]+, do, ...

    If you have a Grad Assistantship, make sure you take 6 credits!

  • Finding an AdvisorWe have faculty members who work in various areas of computer scienceLook at the faculty Web pagesGet to know the faculty (courses, seminars, publications)Figure out your area(s) of interest and how they match up Our faculty are almost always willing to work with driven/interested/interesting studentsConvincing a prof to be your PhD advisor is harder than convincing a prof to be your Plan A advisor, which is harder than convincing a prof to be your Plan B advisorWhat profs love: students who come to their office saying I had a couple of ideas, and have read this paper, would you have time to discuss this?Dear respected professor would you have something for me to do?, not so muchBut it can happen if youve impressed the faculty in courses, etc. Initially, some research topics are student-driven, some are faculty-drivenBut essentially: everybodys busy, and students who can make progress independently are highly sought after

  • The EndWe could talk at length here about grad schools

    But those topics are covered frequently in the ICS690 seminar!

    Any questions?