ICOPS/SOFE IN SAN DIEGOMay 31-June 5, 2009

Farhat BegDepartment of Mechanical and Aerospace Engineering, University of

California, San Diego

ADCOM meeting March 7,2009

Baltimore, Maryland

• Conference will be held at the Omni hotel, San Diego downtown

- Half of the room nights have been picked up so far

Conference Venue

Key Personnel

Key Personnel:

Farhat Beg (UCSD) Conference ChairChristine Coverdale (SNL) ICOPS Technical Program ChairRene Raffray SOFE Technical Program ChairSimon Bott (UCSD) Conference SecretaryMark Tillack (UCSD) SOFE ChairDan Goodin (GA) Local Organizing Committee ChairKathleen Johnson (UCSD) TreasurerChris Deeney (DOE) Conference consultant

Conference Format

• Both ICOPS and SOFE will have one technical program with parallel sessions

• There will be

- one registration fee for both meetings

- combined reception and banquet

- two mini-courses

Important Details

• Budget approved by IEEE

• IEEE concentration account has been opened

• Conference budget about $500 k

• funds so far - $25k from the Department of Energy - $20k loan from IEEE - $5k each from NRL, GA, SNL and LLNL - $10k from AFOSR - $7k from NSF

• Bo Yu’s software for abstract submission and registration

• Tony Lavietes’s LCD projectors and computers + two staff staff

Technical Program

• Three morning joint super plenary sessions - John Sethian - Guenter Janeschitz - Ed Moses

• Three ICOPS afternoon plenary sessions - Bob Barker - Michael Kong - Mark Herrmann

• 28 ICOPS oral sessions

• 12 SOFE oral sessions

Technical Areas

• Basic Processes in Fully and Partially Ionized Plasmas

• Microwave Generation and Plasma Interaction

• Charged Particle Beams and Sources

• High Energy Density Plasmas and their Interactions

• Industrial, Commercial and Medical Applications of Plasmas

• Plasma Diagnostics

• Pulsed Power and Other Plasma Applications

Abstracts

• 543 abstracts from 31 countries have been submitted with the following distribution

- Basic Processes in Fully and Partially Ionized Plasmas 90 (33 oral, 47 poster, 10 either)  

- Microwave Generation and Plasma Interaction 75 (41 oral, 31 poster, 3 either) 

- Charged Particle Beams and Sources 43 (25 oral, 16 poster, 2 either) 

- High Energy Density Plasmas and their Interactions 139 (71 oral, 60 poster, 8 either) 

- Industrial, Commercial and Medical Applications 120 (42 oral, 62 poster,16 either)  of Plasmas

- Plasma Diagnostics 33 (13 oral, 13 poster, 7 either) 

- Pulsed Power and Other Plasma Applications 43 (15 oral, 21 poster, 7 either) 

Social Program

• Welcome reception Sunday evening

• Plan of an additional reception depending on funds - Women in Science and IEEE members • Baseball game on Tuesday night

• Combined ICOPS and SOFE Banquet on Wednesday evening - Possible concert after the Banquet

Important Dates

• Abstract submission deadline has passed

• Technical program has been finalized

• Student travel applications February 27, 2009 - 20k (from NSF and DOE to support student travel)

• Notice of acceptance March 13, 2009

• Hotel booking March 27, 2009

• Advance registration May 1, 2009

• Minicourses registration May 1, 2009 - Phelps Grant to support minicourses students (?)

Summary of Interim Budget

REVENUE / EXPENSE/ SURPLUS ANALYSIS

LOANS

Conference Revenue $20,000 $529,505

Tutorial Revenue $-

Exhibits Revenue $15,000

TOTAL REVENUE $544,505

Conference Expense $20,000 $450,925

$-

$22,089

TOTAL EXPENSE $473,014

Conference Surplus $78,580

Tutorial Surplus $-

Exhibits Surplus $(7,089)

TOTAL SURPLUS 15% $71,491

Mini-Courses

Mini-course 1 (ICOPS)Target Fabrication for High-Energy-Density-

Physics Experiments

Mini-course 2 (SOFE) Basics of Fusion Engineering and Design

Summary

• Everything is according to the schedule

• Scientific program will be on line in a couple of weeks

• Notification to students about the travel grants in two weeks

• Registration is open

• Re-negotiation of hotel contract in a couple of weeks