ibm connect 2016 - is1406 #userblast
TRANSCRIPT
#UserBlast2016Mat Newman | IBM | ASEAN Collaboration Executive@MatNewman
Please Note:• IBM’s statements regarding its plans, directions, and intent are subject to change or withdrawal without notice at IBM’s
sole discretion.
• Information regarding potential future products is intended to outline our general product direction and it should not be relied on in making a purchasing decision.
• The information mentioned regarding potential future products is not a commitment, promise, or legal obligation to deliver any material, code or functionality. Information about potential future products may not be incorporated into any contract.
• The development, release, and timing of any future features or functionality described for our products remains at our sole discretion.
• Performance is based on measurements and projections using standard IBM benchmarks in a controlled environment. The actual throughput or performance that any user will experience will vary depending upon many factors, including considerations such as the amount of multiprogramming in the user’s job stream, the I/O configuration, the storage configuration, and the workload processed. Therefore, no assurance can be given that an individual user will achieve results similar to those stated here.
Abstract
It's time for your annual injection of Energy, Enthusiasm and Education! Join the man in #Yellow as he BLASTS his way through his top tips on Desktop, Browser, Mobile and even Cloudy aspects of the IBM Collaboration Solutions portfolio.
Learn how to best utilise Notes/Domino, Connections, Traveler/Verse and Sametime to ensure effective communication and collaboration both inside and outside of your organisation.
Everything a User needs to know about the "cool" stuff from IBM, Don't miss #UserBLAST!
Agenda• Top Tips
IBM NotesIBM VerseIBM Sametime,
Notes/Domino
• Know your Notes!
What is Notes• Notes is a Database• Notes is secure• Notes can access information from virtually anywhere
• NOTES is the Client• DOMINO is the Server
Security• Native Access:
Notes Remote Procedure Call (NRPC) : 1352Requires a secure ID File
• Account Based Access
Domino DirectoryLDAPSAMLSingle Sign On
Choice of Access
.nsf
Date Time From Subject
11 Sep
11:04 Li Li Notes is great
12 Sep
13:09 John And flexible
13 Sep
17:11 So And powerful
Notes
SMTP
POP
IMAP
NNTP
LDAP FAX WA
P
SMS
ODBC
WebDav
XML
HTTP
JSON
Traveler DDS
Application Flexibility - Investment ProtectionAPPLICATION.nsf
DATA
Index
Design
Properties
Access Control
TEMPLATE.ntf New Features and capabilities enhance the
DESIGNof a Database
No DATA MIGRATION – EVER!!!!!
Design
Which part is "Notes"• Notes isn't just email
• Notes is the SOFTWARE that enables:
Access to Native Notes Databases,
• Mail/Calendar/To-Do is just ONE of those databases
Ability to consume information from a variety of sources
• Natively (eg: HTTP/ Web Browser, SMTP, LDAP, etc)
• API's, Web Services ...
Extensibility via the Eclipse framework
• Live Text
• Widgets
• Plug-ins
Client Layout
Title, Menus, Open Button/Bookmarks, Masthead, Window Tabs, Tool Bars, Display Pane, Status Bar, Search Bar, Side Bar
Which part is a "Database"• Databases are native Notes 'applications',
i.e: That is why there is a 'File -> Application' menu choice
• Every Database has it's own security settings,
See earlier security slide• Each individual database contains it's own functionality,
Mail/Calendar/To-Do (PIM) is just ONE database• Each database can have it's own preferences or personal 'profile',
PIM preferences and Contacts preferences are separate
• Databases can be Replicated, or taken "off-line"
Notes Database Layout
Title, Navigator, Selection Bar, View, Action Bar, Preview Pane
Folders vs Views• Folders
contain documents that are "put there"
• Viewscontain documents matching a criteria
• Why do I need to know this?Eg: A message dragged from "Sent" IS STILL "SENT"!Applies to: "Sent", "All Documents", "Follow Up"
Notes Databases: Basic Short-CutsShort Cut Key What it Does
CTRL+M Creates a new Message
Enter Opens the SELECTED document
Enter (with any document open) Opens the NEXT document
TAB Opens the next UNREAD document
Backspace Opens the PREVIOUS document
DELETE Deletes the open document AND moves to the next document
Escape Closes the current window.
CTRL+SHIFT+L Opens the complete Short-Cut List
Which Part is a "Plugin"• Plugin's extend the Notes client
• Native IBM Plugins include:
Sametime
Day-At-A-Glance
Widgets
• Additional plugins are provided by:
IBM (eg: Connections),
Independent Software Vendors,
your own companies developers
• http://www-10.lotus.com/ldd/dominowiki.nsf/dx/learning-plug-in-for-ibm-lotus-notes
IBM Notes
Replication
• Synchronises your data• ONLY does changes
Creating Replicas• Open the required application• File -> Application -> Make available Offline• Additional options control
SecurityWhat information replicatesCreating a Full-Text index (more later...)
What else can Replicate
• Contact Settings• Database Templates• Free-Time information• IBM Connections Activities
Push Mail - Don't wait to replicate!
NOTES.INICacheMail=3OutgoingMailSendThreshold=1ReplicateOnNewMail=1CacheDBInitialFullDoc=30DocAutoRetrieve=2FailoverSilent=1($PrefRepIDDefFullText)=1
Search• Notes most powerful feature• Quick search
Easily locate anything in a VIEW
• Full-Text SearchEasily locate any content in any Notes document or attachment
Quicksearch• Before Notes 9
Click any 'sortable' column headingStart Typing
• Notes 9+ Just Start Typing
Text defaults to "Who"
Number defaults to "Date"
Can select any other sortable column, or
Search "Any Column"
Enable Full Text Search
• Use Local Replica's
No Admin/Server restrictions
• View -> Search This View
• More
• "Create Index..."
Recommended Options for Full-Text-Search
New Notes Search• Included with Notes 8+• Similar to Internet Search Engines, eg:
Cat Dog• will find cat or dog anywhere in a document
Classic Notes Search• Activate by preceding search with "/"• Use FTI Syntax• Sample difference:
/cat dogWill only find the exact phrase "cat dog"
Advanced Searching• Boolean Operators:
AND OR NOT ()
• Field Searching:[FieldName]="content"eg: [From] [To] [Subject] [Body]
• Date, Field, Multiple Words, Example Form
• Save and Load Searches
• Adding any Notes Application to the Search Bar
Searching All Mail and Archives• New in Notes 9• Requirements:
Archives must be listed in Archive Preferences• With Mail/Calendar/To-Do open
• Actions -> Archive -> Settings
All databases must have a FTI
• Use the new tool from the "Search Bar"
Finding mail from someone - Just start typing
Even works on Subject - (Re:/Fw: ignored!)
Drill down by Sender / Subject
Collaboration with another person
Shows all conversations...
Conversations - Dont miss anything!
Conversation Expanded - Hit the Twistie
Group by date
Mail - Show additional mail options
Email contains INFORMATION
Make it WORK for YOU
Who is that person?
What's that room?
How much is that?
Easily access databases - Open/Bookmarks
Startup - Tabs load Automatically
Easy access to others Mail/Calendar/To-Do
Calendar Overlays
... for a specific person
Or open in it's own Tab to manage that calendar
Set dial-in details in Preferences
One-Click to add to a meeting
Include On-line meetings in invitations
More Notes tips:
http://slideshare.net/matnewman
Verse
Verse Search: Specific Field
Wild-Card Searches (analy*)
Proximity Searches: eg, "track endless"~4
Sametime
Presence - Persistent throughout Notes
It's not stalking ... really, it isn't
Desktop or Mobile?
Sametime+Connections Business Cards
Where are they?
Adding Contacts
Search Name
Personal Groups
Public Groups - From Corporate Directory
Right-click to add directly to a specific Group
Drag an email into the contact list
Add sender and/or recipients of the email
Drag from the Contact list for email addressing
Works in all Address fields - including meetings
Group chat
Meeting Minutes - Group Chat from meeting
Group Announcement
Voice and Video Calls
File Sharing
Receiving a file
Screen Capture in a chat
Annotate to highlight
Share
Capture without a chat
Annotate for effect
If offline messages aren't available...
Privacy
Never Available
External contacts - allowed and denied
Automatic Status Changes
Chose your notification options
Event alerts and preferences
Emoticons/Emoji (you need to be logged in!)
Save an Emoticon
Create your own Sametime Emoji• Go into your preferences (File->Preferences, Figure 1),
• Locate your Emoticon settings, note: you will need to be logged-in to Sametime (Sametime->Emoticons, Figure 2),
• Choose the "new" button, and then name your new palette and choose OK (I just typed "Apple-iWatch" - Figure 3),
• Choose the "Import" Button (Figure 4),
• Browse for your new palette (a pre-configured .zip file), and Choose OK (Figure 5),
• The new images you have imported from the .zip file are now part of your Sametime Emoticons (emoji), (Figure 6),
• Jump into a Chat, hit the Emoticon button, Choose your new palette, and the image you want to insert (Figure 7),
• Done!
What you need
1.Images (.png .gif .jpg)2.An XML descriptor file called "palette.xml"3.Both the images (1) and xml file (2), zipped up together inside
a .zip file
palette.xml<?xml version="1.0" encoding="UTF-8"?><palette name="Emoticons"> <item> <name><![CDATA[roundgrin]]></name> <imgfile>face-yellow-loop-01.emoji_.gif</imgfile> <alttext><![CDATA[roundgrin]]></alttext> </item> <item> <name><![CDATA[tongue]]></name> <imgfile>face-yellow-loop-03.emoji_.gif</imgfile> <alttext><![CDATA[tongue]]></alttext> </item></palette>
Where: name: is the name of your emoticon imgfile: if the actual file name of the image, and alttext: is the same as the "alternate text" HTML attribute for images that will show until the image loads in your chat-partner's window
Preferences
Emoticon Settings
Name the new Palette
Import
Browse for the palette file
Palette Created
Use!
Thank you
Notices and DisclaimersCopyright © 2015 by International Business Machines Corporation (IBM). No part of this document may be reproduced or transmitted in any form without written permission from IBM.
U.S. Government Users Restricted Rights - Use, duplication or disclosure restricted by GSA ADP Schedule Contract with IBM.
Information in these presentations (including information relating to products that have not yet been announced by IBM) has been reviewed for accuracy as of the date of initial publication and could include unintentional technical or typographical errors. IBM shall have no responsibility to update this information. THIS DOCUMENT IS DISTRIBUTED "AS IS" WITHOUT ANY WARRANTY, EITHER EXPRESS OR IMPLIED. IN NO EVENT SHALL IBM BE LIABLE FOR ANY DAMAGE ARISING FROM THE USE OF THIS INFORMATION, INCLUDING BUT NOT LIMITED TO, LOSS OF DATA, BUSINESS INTERRUPTION, LOSS OF PROFIT OR LOSS OF OPPORTUNITY. IBM products and services are warranted according to the terms and conditions of the agreements under which they are provided.
Any statements regarding IBM's future direction, intent or product plans are subject to change or withdrawal without notice.
Performance data contained herein was generally obtained in a controlled, isolated environments. Customer examples are presented as illustrations of how those customers have used IBM products and the results they may have achieved. Actual performance, cost, savings or other results in other operating environments may vary.
References in this document to IBM products, programs, or services does not imply that IBM intends to make such products, programs or services available in all countries in which IBM operates or does business.
Workshops, sessions and associated materials may have been prepared by independent session speakers, and do not necessarily reflect the views of IBM. All materials and discussions are provided for informational purposes only, and are neither intended to, nor shall constitute legal or other guidance or advice to any individual participant or their specific situation.
It is the customer’s responsibility to insure its own compliance with legal requirements and to obtain advice of competent legal counsel as to the identification and interpretation of any relevant laws and regulatory requirements that may affect the customer’s business and any actions the customer may need to take to comply with such laws. IBM does not provide legal advice or represent or warrant that its services or products will ensure that the customer is in compliance with any law
Notices and Disclaimers cont.Information concerning non-IBM products was obtained from the suppliers of those products, their published announcements or other publicly available sources. IBM has not tested those products in connection with this publication and cannot confirm the accuracy of performance, compatibility or any other claims related to non-IBM products. Questions on the capabilities of non-IBM products should be addressed to the suppliers of those products. IBM does not warrant the quality of any third-party products, or the ability of any such third-party products to interoperate with IBM’s products. IBM EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
The provision of the information contained herein is not intended to, and does not, grant any right or license under any IBM patents, copyrights, trademarks or other intellectual property right.
•IBM, the IBM logo, ibm.com, Aspera®, Bluemix, Blueworks Live, CICS, Clearcase, Cognos®, DOORS®, Emptoris®, Enterprise Document Management System™, FASP®, FileNet®, Global Business Services ®, Global Technology Services ®, IBM ExperienceOne™, IBM SmartCloud®, IBM Social Business®, Information on Demand, ILOG, Maximo®, MQIntegrator®, MQSeries®, Netcool®, OMEGAMON, OpenPower, PureAnalytics™, PureApplication®, pureCluster™, PureCoverage®, PureData®, PureExperience®, PureFlex®, pureQuery®, pureScale®, PureSystems®, QRadar®, Rational®, Rhapsody®, Smarter Commerce®, SoDA, SPSS, Sterling Commerce®, StoredIQ, Tealeaf®, Tivoli®, Trusteer®, Unica®, urban{code}®, Watson, WebSphere®, Worklight®, X-Force® and System z® Z/OS, are trademarks of International Business Machines Corporation, registered in many jurisdictions worldwide. Other product and service names might be trademarks of IBM or other companies. A current list of IBM trademarks is available on the Web at "Copyright and trademark information" at: www.ibm.com/legal/copytrade.shtml.