ibadan urban flood management projectfinal report submitted review of the final report by the wb...

I B A D A N U R B A N F L O O D

M A N A G E M E N T

P R O J E C T

2nd QUARTER REPORT

APRIL - JUNE, 2018

SECOND QUARTER REPORT (APR – JUN., 2018)

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PHYSICAL PROGRESS REPORT

AND MONITORING REMARKS


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PHYSICAL PROGRESS REPORT AND MONITORING REMARKS

S/N ACTIVITY STATUS AS AT LAST QUARTER

PRESENT STATUS MONITORING REMARKS

1 Construction of 4 Priority

Sites

Works completed;

Defect Liability period.

Under Defect Liability Period

2.

Extension of Flood Control

Works at 4 Priority sites

Awards and signing of Contract

Submission of Letter of Acceptance

Verification of APG (Lot 1 – 3

20% of Advance payment made

3.

Detailed Engineering

Design & Preparation of

Tender document for

Road Extension of 4

Priority sites

Submission of Final Engineering design by the Consultant;

Final Engineering design and Cost estimate forwarded to the Bank for No Objection.

Advertisement for the activity on-

going

4. Construction works for 13

Priority Sites

BER is being finalized; Finalized BER to be sent to the Bank for Clearance.

Submission of APG by the Contractor

Handing over of site in progress

5. Supervision of 13 Priority

Sites

Draft contract is ready Awaiting Bank`s No Objection on

draft contract

6. ESMP + ESIA for the

remaining 13 priority sites &

ESMPs.

Commencement of training for Contractor

& Supervising Consultant.

7. Preparation Of Rap On 6 Out

13 Priority Sites Awaiting Bank’s clearance

8. Preparation of site-specific

safeguard instruments for

first pool of long-term

6 reports received from the Consultant

and currently being reviewed by the WB


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investments

9.

Rehabilitation of Eleyele

Dam

No Objection for the

commencement of

implementation received

Kick off meeting- 8th June, 2018

Survey and Clearing works in progress

Management meeting- 28-29th June,

2018

Submission of Program of work

Though there was delay in

evaluation process, but the

assignment is in progress to

commence.

10.

Supervision of Eleyele

Dam Rehabilitation

In the process of

finalization of Contract

Agreement

Contract Agreement signed

Management meeting held 28-29th

June, 2018

11. ESIA for the Dam Awaiting Implementation Training of Consultant and Contractor

completed.

Report of Training forwarded to the WB

12.

Set up of an Early

Warning System (EWS)

Shortlisted of qualified

firms on-going

Submission date to 5th

March 2018

No Objection received from the Bank

Opening of Consultant Financial

Proposal- 27th June, 2018

13.

Ibadan Integrated Flood

Risk Management Master

Plan

Contour Map sent to

Sustanabiliti

LiDAR data collection

completed

Relevant Specialists to

review the report of LiDAR

data

Revised/Updated Tender Documents

of Lot 1 & 2 submitted to PIU

To be forwarded to the Bank for No

Objection

14.

SESA/Safeguards for

Ibadan Integrated Flood

Risk Management Master

Plan

Second Interim report is

being expected from the

Consultant

Forward comment to the consultant in

order to update report

15. Ibadan City Master Plan Submission of reports on Submission of the revised deliverables


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the following:

o Detailed City Master

plan;

o GIS Capacity Building

report.

Submission of polygoning of the 5 core

LGAs of Ibadan and other acquired

Government layouts

Submission of an updated Geodatabase

and shape files

16.

Ibadan Solid Waste

Management Master Plan

Technical Working Group

working on the impasse on

preparation of Solid Waste

Master Plan.

Meeting of PIU and the Inter-Ministerial

Steering Committee (ISC) on the way

forward on the issue of Solid Waste

Management Master Plan

17. Baseline Studies

Consultant to Share the

methodology with the PIU

and the relevant MDAs

Work in progress on the

Baseline Survey

PIU expecting Revised report of the

baseline Survey study from the

Consultant

The Consultant is not working

according to schedule.

The unit is pushing the

Consultant to conform to the

schedule.

18 M&E MIS

The PIU rejected webEx

training proposed by the

Consultant RMSI of India

Mandate the firm to come

to Nigeria and finalize the

Users training

Different Units of the IUFMP to

complete data entering on modular basis

Some of the Units were

finding it difficult to input

data into the system.

19. GIS Portal

Final report submitted

Review of the final report

by the WB

Preparation for a 3-day training on online

data capturing for all the department

Under the training, transition from

personal e-mail to official e-mail

Submission of Final Report

20. Construction of IUFMP

Project Office

Roof covering completed &

plastering work in progress

Engineering Team to certify

The Project is 76% completion

Interlocking Concrete Pavement in

progress


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the roofing Wall finishes in progress

Mechanical/Plumbing

21.

Implementation of RAPs

on 2 out of 13 priority

sites

Provided guidance on

required avoidance

measures on Believer’s

Stream Bridge to minimize

impact of engineering

works on existing land use

and associated livelihoods.

Prepared Believer’s Stream

RAP update for disclosure.

Preparation of updated RAP for

disclosure

Preparation of brief for the Project

Steering Committee’s input into the

final RAP report

22.

Implementation of RAPs

on 2 out of 13 priority

sites

Notification of identified

Project Affected Persons

(PAPs) of entitlements

Update of RAP completed

All compensation payment completed

Disclosure verification of names of

eligible PAPs

23.

Rehabilitation of

Consultant’s site office at

Eleyele Dam

In the process of

Procuring Services for

the Contractor for the

assignment.

Work in Progress about to be

completed

24.

Dredging of Rivers and

Streams and Clearing of

Blocked Drains

Compilation of sites for

the dredging and clearing

of drains

Award of Contract

Contract Agreement signed

Letter of acceptance submitted

Mobilization to site

The activity suffered delay

due to some Social Safe

guard observations; Some

livelihood would be affected

by the dredging

25.

Document Archiving Submission of NEEDS

analysis report and EDMS

solution

Training on the accessibility by the

user conducted

Training on Uploading of document by

each Units was conducted


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26.

Recruitment of Staff to

IUFMP PIU Vacant Positions

Advertisement for REOI from qualified

applicants:

o M&E Consultant

o GIS Consultant

o IT Consultant

o Hydraulic Consultant

27. Operation Keep Ibadan Clean

(OKIC) & FF

Advocacy/Campaign was going

on in the Markets

Visits to Markets completed.

Cleanest market shortlisted

28. Ibadan Flood Emergency

Response Team (iFERT)

Planning Stage Stakeholders Engagement meeting with

the LGAs and the LCDAs

iFERT Equipment supplied

29.

Synergy among All the ICT

compliance activities of the

IUFMP to be on the same

Platform.

Identifying the ICT related

activities

Awaiting other related IT compliance

assignment for synergy.

SECOND QUARTER REPORT (APR – JUNE., 2018)

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5.3. Challenges and Immediate Actions Taken

SN CHALLENGES IMMEDIATE ACTION TAKEN

1. Activities that were supposed to

commence in the quarter under review

didn’t start as a result of approval not

granted on time and the back and forth of

some processes that were involved in

consultancy.

Reminders were sent from both end .i.e.

from the Bank’s end and from the PIU’s end.

2. Response from some Consultant were

delayed as a result of clarity sorted for

from the PIU or from their Banks.

At times, payment document from the

IUFMP Bank were scanned to the referenced

Bank of the Consultant for quick

interference.

3. Supervising Consultant on Eleyele Dam

was not responding on time

Letters were sent to the Consultant to

expedite actions on the schedule of

supervision because the Construction

company in charge of the rehabilitation is

ready to commence works.

CONCLUSION

In Conclusion, the PIU might not attained her target due to circumstances that were

beyond their reach, but the Project is making Progress at a pace that is commendable. With

the Civil work that is about to begin, the progress of performance of the Project would

increase and there would be remarkable achievement before the mid-term in 2018.

ANNEXURE FOR 2018 Q2 REPORT (APRIL – JUNE)

PICTURES SHOWING ACTIVITIES OF THE IUFMP

Handing over of site to the Community Handing over of site to the Community

Eleyele Dam Rehabilitation - Handing over of site to the Contractor- 6th April, 2018

Construction of IUFMP Project Office - External as well as other finishing works

June 2018 WB Mission – Inspection to

Eleyele Dam with WB Team, Tractabel

Consultants and DAR (Drainage MP

Consultant)

Inspection of the Intake Tower –

Explanation by the Consultant

Meeting with the Steering Committee Site Inspection to identify sites for the

Drainage MP

WB INSPECTION MISSION OF JUNE 2018

INAGURAL MEETING ON iFAST FOR LGAs & LCDAs

PROJECT COORDINATOR ADDRESSING THE ABONDE

COMMUNITY

THE PC IS HANDLING OVER THE CONTRACTOR TO

ABONDE COMMUNITY

PEADESTRIAN CONSTRUCTED BY THE

CONTRACTOR - IDMON

HANDING OVER OF CONTRACTOR BY THE IUFMP TO EBENEZERI COMMUNITY