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IAEAInternational Atomic Energy Agency
BASIC IRRS TRAININGLecture 4
Responsibilities and Roles of the IRRS Mission Participants
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Outline
• LEARNING OBJECTIVES• REVIEW TEAM AMD
COUNTERPARTS• Team Composition• Qualification
• PREPARATORY PHASE• Organization of the
Mission • Individual preparation
• REVIEW PHASE• Teamwork and Meetings• Communication with the
host country
• POST MISSION ACTIVITIES• Communication of the
mission results• Report finalization• Feedback
• SUCESSFUL MISSIONS• Attributes of successful IRRS
missions• SUMMARY
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Learning objectives
After finishing this lecture the trainee will:
• Know the various roles of the IRRS team members and of their counterparts from the host country
• Understand the responsibilities of each role in the different phases of an IRRS mission
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The Team
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The IRRS Review Team
Basic IRRS Training - Responsibilities and Roles
• The IRRS is performed by an international team of senior regulatory experts with broad knowledge of the regulation of nuclear and radiation safety and extensive related experience, often in specialized areas.
• The team comprises both designated IAEA staff and experienced international experts recruited from Member States and selected by the IAEA in consultation with the host country.
• International experts are usually experienced regulators, sometimes independent consultants or experts from TSOs
• As a general rule, IRRS missions typically include teams comprising 10-25 international experts.
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Team composition
Basic IRRS Training - Responsibilities and Roles
• An IRRS Team, as appropriate, will include:• Team Leader and Deputy Team Leader• Coordinator and Deputy Coordinator• Review Area Facilitators (for large missions)• Reviewers• Observers with the agreement of the host country • Administrative Support
• Host countries counterparts:• Liaison Officer• Reviewer Counterparts
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Team Leader / Deputy Team Leader
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• The Team Leader and his/her Deputy should be senior regulators from a Member State, experienced in the regulatory aspects of nuclear and/or radiation safety. They should have:• a good knowledge of the relevant technical issues and
an understanding of the wider peer-review process;• the experience to reconcile varying points of view;• experience as the chair of multi-disciplinary meetings;• good team building and management skills.
• In addition the Team Leader should have:• known leadership qualities;• effective communication skills in English.
Basic IRRS Training - Responsibilities and Roles
Team Leader / Deputy Team Leader
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IAEA Supporting Staff
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IAEA Supporting Staff
• The IAEA Coordinator and where required, the IAEA Deputy Coordinator are both drawn from IAEA staff. They should have:• experience in the regulatory aspects of nuclear or
radiation safety; • experience in conducting international regulatory
infrastructure reviews.
• IAEA Review Area Facilitators (for large or complex missions). They should have:• good technical knowledge in their field;• experience in the application of the IAEA safety
standards and in the conduct of the review process.
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Reviewer / Observer
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Reviewer
• IRRS Reviewers are recruited from Member States and should be experienced regulators and experts in specific topics. No one from the host country may be included in the IRRS Review Team.
• The Reviewers should have:• good technical knowledge together with an appreciation
of the ‘bigger picture’;• good report-writing skills;• a sense of responsibility for the mission as a whole;• the ability and willingness to work in a team;• good communication skills;• good verbal and written English.
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Observer
• The main purpose of an Observer taking part in an IRRS mission is to provide another Member State’s regulatory body with first-hand insight into the IRRS process.
• The scope of the Observer’s involvement is agreed prior to the start of the mission. Typically he:• participates/attends the IRRS team activities;• prepares notes concentrating on aspects of benefit to the
observer’s own country.
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Host Country Counterparts
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Liaison Officer
• The Liaison Officer is the most important link with the team and the host country. She/he should have:• the characteristics of a team leader in order to access
resources, and have credibility with host country officials, staff and IRRS reviewers;
• good overview of the national regulatory infrastructure;
• knowledge on all matters relating to the IRRS;• a good understanding of what the host country has
provided for the mission.
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Review Area Counterpart
• A Counterpart is a senior staff member of the host regulatory body who is the primary contact with the reviewer(s) for a particular area of review throughout the mission.
• She/he should have: • responsibility in the host regulatory body that
corresponds to the area(s) of review.
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The Mission
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The Mission
Basic IRRS Training - Responsibilities and Roles
Preparatory Phase
Review Phase
Post Mission Activities
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Preparatory Phase
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Preparatory Phase: Coordinator• The IAEA Coordinator organizes the mission and
the selection of the team members. He is responsible for:• serving as official IAEA liaison with the host country;• organizing a briefing for the host country on the IRRS
process and determining the scope of the mission;• developing the detailed work plan for the mission;• identifying appropriate team members, in conjunction
with the Team Leader;• managing resources, such as financial arrangements,
travel coordination, special equipment and logistics;• providing team members with appropriate pre-mission
information.
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Preparatory Phase: Team
• The Team Leader is involved in important decisions that have to be taken during the preparatory phase. In conjunction with the IAEA Coordinator he is responsible for:• identifying appropriate team members based on the
established work plan;• communicating with team members in order to ensure
adequate preparation and information.• Each IRRS Review Team Member will:
• review and familiarize themselves with the ARM;• Provide a written advance feedback on the assigned
review area(s).
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Preparatory Phase: Host Country• The Liaison Officer is the main contact and focal
point with the Team Leader and IAEA Coordinator in the preparatory phase. She/he is responsible for:• Arranging logistics, administration, scheduling and
documentation;• being the conduit between the IRRS team and the
regulatory body.
• The review area Counterparts are responsible for:• leading the preparation of the written responses to the
IRRS questionnaire in their specific subject area(s);• ensuring that the relevant documentation is provided as
part of the Advance Reference Material.
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Review Phase
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Review Phase: Team Leader
• The Team Leader leads the IRRS mission. During the mission she/he is responsible for: • assigning tasks and responsibilities to the team
members;• ensuring that the team works in a consistent and
cohesive manner;• developing an overall picture of the effectiveness of the
regulatory system of the host country;• ensuring that the objectives of the IRRS are met;• leading the main meetings during the mission;• participating in any press conference; • serving as IRRS liaison with the government/regulatory
body and external stakeholders.
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Review Phase: Deputy Team Leader• The Deputy Team Leader shares leadership
responsibilities with the Team Leader. She/he is responsible for: • conducting daily team coordination meetings;• assisting the Team Leader with the initial team meeting,
entrance meeting and exit meeting;• assisting the IAEA Coordinator with preparation of the
preliminary IRRS report;• participating in any press conference; • undertaking roles as assigned by the IRRS Team Leader
(e.g. he can support the review of an area in smaller missions).
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Review Phase: IAEA Staff Members• The IAEA Staff Members provide guidance and
support to the IRRS Team. The IAEA Coordinator is responsible for:• supporting consistency with other missions;• ensuring policy issues are adequately addressed;• collating the preliminary report and preparing the
executive summary with the assistance of the DTL.• The IAEA Deputy Coordinator /Review Area
Facilitators are responsible for:• providing expertise and support to team members with
regard to application of IAEA safety standards;• serving as a reviewer as assigned by the Team Leader;• Supporting the preparation of the preliminary report.
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Review Phase: Reviewers
• The Reviewers conduct the peer review as directed by the Team Leader. They are responsible for: • reviewing the assigned review areas against IAEA
safety standards;• taking the lead during the interviews with their review
area counterparts;• participating in the IRRS team meetings;• evaluating their observations and jointly reviewing
with the team all findings;• providing input to the preliminary report daily;• reviewing the completed preliminary report.
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Review Phase: Host Country
• The Liaison Officer has a key role in the effective coordination of the mission. The role includes:• being the main contact and conduit with the IRRS Team
and the regulatory body;• assisting in regulatory staff appreciation of what the
mission entails;• attending team meetings throughout the mission.
• The review area Counterparts are responsible for:• participating in the review related to their area(s); • providing complete and correct information and
facilitating understanding;• providing a coordination function and calling in
specialist staff as required.
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Post Mission Phase
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Post Mission Phase
• The Post Mission Phase is mainly conducted by the Team Leader and the Coordinator. The IAEA Coordinator is responsible for: • preparing the draft report based on the preliminary
report and comments received;• submitting the draft report to the host country for
comments.• finalizing the report based on the comments received
• The Team Leader is responsible for: • coordinating with the regulatory body and the IAEA
Coordinator to prepare public information;• conferring on appropriate changes to the draft report in
consultation with the team members.
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Successful Missions
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Successful Missions
• An IRRS Mission is successful when:• It is a peer review and not an inspection;• The Reviewers work as a team; • The Review Team is well trained and well prepared;• The Report reflects an overall picture of the status of
the host country's regulatory system in relation to the IAEA safety standards;
• The recommendations and suggestions are useful to improve the regulatory system;
• The Review team observes different approaches to regulatory oversight and broadens its knowledge.
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Summary
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Summary
• The Team Leader / Deputy Team Leader lead the mission and ensure that the objectives of the IRRS are met;
• The IAEA Coordinator supports consistency with other missions and leads activities before and after the mission ;
• The IAEA Staff Members provide guidance and support to the Review Team;
• The Reviewers conduct the peer review;• The Host Country provides the necessary
information to the team.
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THANK YOU FOR YOUR ATTENTION
Basic IRRS Training - Responsibilities and Roles
Photo: V. Friedrich
This activity is conducted by the IAEA, with funding by the European Union. The views expressed in this presentation do not necessarily reflect the views of the European Commission
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Discussion
• A peer review is not an inspection – What does that mean in practice?
• As a reviewer, what will be your main responsibilities and activities during a mission?
Basic IRRS Training - Responsibilities and Roles