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3lfa-mRl TfOI n~rm~o JI UFT ~n f ffClIT~ t TTUl

LANGUAGE

1. Copies of the prescribed QllcstiolllHtlre filled liP hOI I in Hindi and En Ii~h should h . . ent to the SecretAriAl of the C mmltte Y the pr scrihed daln, A~ indi A cd in tit Office

emor ndum forwArding the programme. The 1i~1 of t osc Offil:e~ related with rnp mentntior of Offici I JAllguagc p licy nnd pDr . ' ipoti 19 ill he Ilccl ing shoulc he ::;CIII.

2. Mcdill should be n rsngcd I rcfornhly ill n conference hrtl or C( mmitt room III 1

whi h seats may be nrrm g d ns per specimen S ntln plm cnclos d. Lin fncility ~hllll id hr. available ir t tc mcc ing is 1I0t nrrnngcd II the gr< IIIllI floor.

N3I IC plnl s showing the nnmcs and d .signnliol\R o f the officenl of the cllncerned

o Ices pnrlicipalin, i I the disctlssion pr gnullITlC sholli l H~ displnyed 011 th tnhlc, 4. A rcprcs c rtntive or oil II nmcon por icipati II gil the inopeetil1l prn rnI1Il11e ,hnn Id escor t 1 1C suh Cor' rnillcC from the desi "' intcd lod ~ it g or from the orlicc where the SII\)Comm 'ttcc holds the earlier I ccti g, ns the case nn y he. 5. It rnny he I sure that the Administrative Heml of the one TIled nffic , and all othcr

senior nicers rclnlcd with in p(cll\cnlnlion of Orficil11 L n"l~uflgr. 1'01 ' ~ y nrc l TCSClI 1 nt the

meeting. (i. All rdevnnt uatcrinl nnd statistics ctc., may be kcp ready III rho time of ~f:! ' ~ Files r latin to q I;lrlcrly 'cports for pr grcssivc. lise of Hindi, 'onst i Ition And meeting 0 .

Officia l I.onguol! Implementolion Con ntucc nnd rnstc rcgnrdi Ig rc cnsc or'Inlf for in-service mil ing in l Iindi should h kept hnndy ill the con c;cnce room .

7. The Administr tive l lcntl: of the orgolli7.alif n: pnrliciplllin g 111 til il1spc lioll

I rogrnn me should ivc ·c. umc of the w rk d nc by tl c or g lll\i~Hlt i o n in conn ction with t If' implcrncnlnlion of the Offidnl t ,nnguilge policy of the niol\.highlightin ~ the nchicvcl1\ nls nnd ooutlining th . future Jll[ln~ ( f the orgl1ni~m linn in this regard. " Icqunte number or , :op i c~ of the res\lme mny he iVCI t til officers of the ~mb -C:ol\lm illcC h fore Ih meeting. R. It may he isurc tI n the infoflllRlion supplied to the member, of th s\lh-Coll1ll1itle .

i c rrcct relevnn nd e mp l te in nil res icct s .

9. Arru ngc mcllls fo rec ording or the procecd inga of the ureetiug d ur in g [ho inspe ction will he made o nly hy tho ~cc rel lui /l l o r the Cou uni ucc itsel f However, th e of ficers of rhc

Qllice concerned CIIII not the importnnt po int« d uring the rucctin g. N il privntc ViU Cl )

recording is 1111 wed. I ii wever, if thr. mec'! Ig L'i covered hy Donrdurshuu, 1Il1 record ing of

voice will he done.

10. '111e agendu Ior the meeting should be as liIJlOWS:

(I) C~l ll i l1g ofmeeti ng 10 order hy the se dor mo:il ollie rs oft he commi ttee .

(2 Welcome of (he sub-Conu uiuee ''' 'd in trod uction of his n lfice rs hy the head or the ulficc/uudertnkiug.

(1) Submission to Ill , sub-Com» iuee ( f the 'Cjloh regllnJing [mplcmcntu tiun

oflid ul nngungc policy in the Officl) .

(4) lntroduction of the members 'If the su )-CollludUce hy tho Convener alld l ht~

beginn ing of he i ispection.

(5) H 'view by the sub-commi ttee o f the /JIogW:i:i Illude ill the U:iC of l Iindi,

I/.. The O ffi c ers att eur iug the meetings of i ho Couuni ttcc of purlinment (I l l O lfici ul

Languagc und Its suh-Copmmiuccs should i ! j il l uculnr, note the following poinlii:

( I) Th ~ seuting arrangements 1'(.11" file members or the COllllllillcc lIud he Office rs present should 113 IiiI' as j ncticnble. lie nccordin J ! ( II C i:cil ting plliU riven III the end und name plares of all Officers leming their dcs iguuiioin« shoulrl he IIJl) ropriutely displuycd. TJlt~ oflicl;rs tltknding t I(; mee iug should occupy on ly tho seats earmarked fur them.

(2) All ersons C X CI.~pt those who lin: concerucd with rcet.:ptioll should he sentcd ill Ih ir re sp ec tlve scuts well before lhe m embers oj" th e 'onu u ittce eu le r the mee ting room ,

(3) The answers to the nuesti ru s usked h the mcm bors or the Couuniu 'C 01' lill y other person authorized by (he Cununiuee should he l~rie f, llfl( l to lite puinl,

(II) The HI swers to the qllestioll.') sho llid itS lilr as poss!hle he given hy the perso n 10 wi {Jill the qucstiun is addressed.

(5)\ All sutunissious 10 the Couu n i' Ieel . il» " 0 1 uuitte« sholiid be couched i ll i l polite language .

(6 The officers shou ld neither smoke nor chew puun in the meetings of the Coun uit tee/sub-Cum mittee .

12. It should he not ed tluti the followi ng IIcls coustitute hreuch III' privilego IIl1d contempt of the Com mittee/sub-Com lIl i l ie 'S :

(a) Refusal to answer 'III stions,

.,

(h) Prcvntication, willfully glvlllg falac evidencc" suhmis!lioin of irrclcvnnt documents, suppression of truth or misleRding thc Cmmnittce/suh-

Committee. (c) Trining with Ihe Cmnmiltcehltlh-Conllniltce or returning imHllting answers.

13. The following points should he kept in mind whilc sending quc.'1tionnRirc~ nnd other documents to the members of tho :mh-Commillec of the Committce of l'arlinlTlcnt on Officinl

Language>(1)1\11 communicntions nnd documents tohe Rent Itl the Chnirmnn,Convcner or

tile members of Ihe COn1mllteehmh-Coll1miltce shoutd he nddrosscd 10 [he S crctnriat of the Committee And not direct tb lhc Chnirmnn/Convcner or Ihe members of tho Conlmiltce!Rllh-Commlttcc by name And dcsignAtion.

(2) If some papers etc. Arc required to he given to the memhcm during the meeting these should be submlttcd through the officer ()f thc Conllniltee.

(3) The specified number of copies of the qucstionnAire and other pn~r9 intended for the considerntion of the Committec!sUb-Committee.

(4) Jr.somc pnpcrs to he circulated 10 the members nrc required 10 he trcntcd ns secret or confidcntinl, it shnuld he brought to tho noticc of Ihe officer of the Committee who should also be in[oflllciM'to WhAI cxlcntl1nclllplo whnllime the. matters contnined in lhc papers nrc 10 he treated ris !'leeret or cOllfhlcnlinl

hy tho I11Cl11hC"9,

11. . It shouhl ho noted that 1111 qllc:ilionnnirc5 11IJ(1 dowmenl~ to be snhmiucd 10 the Conmriuce/sub-commiucc I1re:(11) Uoll1 ill Hindi nnd English; (h) Typewritten or Photostnt after typing olle C.C1py, nnd (c) Arc similar h,) thc questinnnnirc sent hy ComrniU~c ~('.crclnrint (d) 0111)' nuthcnilcntodby the I\dminiRlrnlivc (lend of the Dcpnrlmcnl/OrTic.cJ

Orgimislllion/UnclcrlRking concerned.

SEATING l'LAN . .,

Convener Mcmhcr"

Ih~IUJrCcr

orellc