i nternational transportation committee

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International Transportation Committee

ITC Meeting at PRESDallas, Texas

February 16, 2007Chair: Steve Droge, SR/WA

Vice-Chair: T.A. Anderson, SRPA, SRA, MHV, R/W-AC

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ITC’s Five Target Areas

1. Governance Activities2. Governance Planning/Structure3. Liaison/Oversight4. Education/Professional Development5. Outreach

Created Sub-Committee Structure to address the 5 Target Areas

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Annual Conference Sub-Committee

Chair: Karen Stein, SR/WA, R/W-RAC, LoAnn Weight, SR/WA, R/W-NAC, R/W- RAC, Jerry Colburn, R/W-RAC

• Coordinating process of identifying potential ITC sponsored sessions

• Identifying moderators• Ensuring that moderators and speakers coordinate

with one another and with Headquarters to provide required information

• Process will start with 2008 Conference

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Symposium Sub-Committee

Chair: Mike Jones, SR/WA, Vice Chair of PRES (2007 Public Real Estate Symposium Dallas,TX)

Gary Slack, SR/WA

ITC looking for opportunities/committee teaming

Kentucky DOT Symposium is being pursued

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Web Content Sub-Committee

Chair: Rick Etter, Jerry Colburn, R/W-RAC, LoAnn Weight, SR/WA, R/W-NAC, R/W- RAC, Steve Droge, SR/WA

• Continuing effort to enhance ITC website content• Need template and requirements from Headquarter for adding

web content• Add “canned” programs for use by Chapters• Identify and link “allied organizations”

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Education/Professional Development Sub-Committee

Chair: Karen Stein, SR/WA, R/W-RAC

T. A. Anderson, SRPA, SRA, MHV, R/W-AC

• No work tasks received by this committee to date

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Publications /Editorial Review Sub-committee

Chair: Cheryl Bennett, SR/WA

Mike Phillips, SR/WA, R/W-RAC

• Review articles for ROW Magazine prior to publication

• Review other publications, white papers, prior to posting to website

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Research and Studies Sub-Committee

Chair: David Blakeney, SR/WA T.A. Anderson, SRPA, SRA, MHV, R/W-AC

•Best Practices•Case Studies•Legislative issues•Communicate findings to membership

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Communication Sub-CommitteeCo-chairs: Kathy Smith, SR/WA, Mike Phillips, SR/WA, R/W-RAC,

LoAnn Weight, SR/WA, R/W-NAC, R/W- RAC

• Develop and maintain email lists for committee• Facilitate communications with Chapters, Regions, Speakers

Bureau• Maintain Chapter Liaison Database Lists

– Currently 42 Chapter Transportation Reps – 7 Regions– Chapter President’s distribution list

• Maintain listing of Chapter Programs Prepared• Serve as recording Secretary to ITC• Key function is to quickly disseminate information

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ITC Members Personal ProjectsEach ITC member is required to propose, commit to, and complete on an approved personal project.

• Submit an idea to Chair & Vice Chair for approval

• Examples might be:– Write a white paper– Write an article for Right of Way Magazine– Prepare a presentation on a ROW-related issue or topic – Make a presentation at a seminar, etc.– Coordinate presence of IRWA exhibit at a conference– Chairing or co-chairing a symposium or conference

• Personal Projects are now required of all ITC members

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Members Personal Project (Template)

Problem

Briefly state –

(1) the specific problem or issue, and

(2) how it impacts the transportation ROW profession.

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Members Personal Projects

Project Scope

Explain the nature of your proposed project. If more that one ITC member will be involved, briefly explain the nature of each person’s role in the project.

•write an article for publication • present or co-present a session at a national or regional conference•write a white paper on a topic of program significance•actively help plan and/or coordinate a regional workshop or conference•participate on peer review panel, and create a report outlining the findings •other proposals ?

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Members Personal Projects

Description of Project Output and Delivery Date

Explain what the final product will be (i.e., article, presentation, report, etc.) and include a projected completion date (ex. May 07).

The completion date should be prior to June 17, 2007 -(Opening of the 2007 Annual Education Conference in Sacramento)

Extensions beyond the June `07 date may be authorized on an individual basis, depending on the scope and nature of your proposed project.

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ITC Members Personal Projects 2006-07

LoAnn Weight, SR/WA, R/W-NAC, R/W- RAC

2007 Sacramento Conference program leader, lead person for organizing Headquarters appreciation luncheon sponsored by Chapter 44

Cheryl Bennett, SR/WA

Planned magazine article for 2007

Don Corrigan, SR/WA, R/W-RAC

Working with Chapter Presidents to promote appointment of chapter transportation representative and keeping Chapters within Region advised of ITC goals & work plan

Gary Slack, SR/WA

Working with Kentucky Transportation officials to present Right of Way and Utilities Training program

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ITC Member Personal Projects (cont.)

Mike Phillips, SR/WA, R/W-RACWhite Paper “ Benefits of using one agent for acquisition and relocation” will be prepared for website posting

Kathy Smith, SR/WANW ROW Conference – organized and arranged for IRWA presence at conference in September 2006 so that every registrant received welcoming message from IRWA, magazine, designation information, and membership application, Session moderator at PRES

Todd PickettAuthored ROW magazine article in July/August entitled “Highest and Best Use and Partial Acquisitions”

Karen Stein, SR/WA, RW-RACServing as panel member at two sessions at PRES as well as moderating a session at PRES

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Doug Krysa, SR/WA, RRA, LRMT2007 Sacramento Conference Program – securing Canadian speaker(s) for First Nation session

Diane Johnson, SR/WA2007 Sacramento Conf. program lead & moderator

Rick EtterMember, PRES Task Force, 2007 Sacramento Conf. program moderator, ROW Magazine interview for “Agency Speak” article in July/August profiling the Federal Aviation Administration and their airport land acquisition programs.

Jerry Colburn, R/W-RACMagazine article in process for 2007, Sacramento Conf. program lead & moderator

David Blakeney, SR/WAMid-South ROW Conference – organizing and arranging IRWA presence at conference this coming October in Louisiana

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Terrel Heather, SR/WAAuthored ROW Magazine article published in Nov./Dec. entitled “ABC’s of Property Management”

Clyde Johnson, SR/WA2007 Sacramento Conference program session lead & moderator, ROW Magazine article co-authored in July/August issue entitled “The many benefits of Subsurface Utility Engineering”

Mike Jones, SR/WAVice Chair, PRES Task Force, 2007 Conference program session lead & moderator

TA Anderson, SRPA, SRA, MHV, R/W-ACVice Chair, ITC, Organizing effort with Florida Chapters to reach out to organizations that utilize or are affiliated with right of way and make them aware of Assn. and what we offer, 2007 Conf. program lead & moderator

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Chapter Transportation Chairs E-Mail Group - Outreach

First E-mail Outreach contact (volume 1, Number 1) from ITC sent January 18th ,2006 generated interest and positive comments. We are creating up-to-date contacts for our chapter and “community of interest” database.The 1st broadcast included basic committee

information (mission, current committee roster and minutes from our Anaheim committee meeting), and an invitation to communicate with us on a variety of topics.

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2007 GOALS AND OBJECTIVESCommittee Strategic Plan Yes No

Goal # 1: Develop session topics that involve international or bi-

lateral issues for the 2007 Annual Conference in Sacramento.

Measure of Success: 6 of 8 approved ITC sessions for Sacramento will have content that has application for Canadian and other members.

The remaining two are the “Federal Agency Update”, “AASHTO Update”, and even those probably have some relevance for right of way professionals from Canada, South Africa, Japan and others.

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Goal # 2: Present ITC sessions for the 2007 Annual

Conference in Sacramento that deal with issues in several transportation modes (not just highways), as well as at least 1 session on communications/negotiations.

Measure of Success: 7 of our 8 approved ITC sessions for Sacramento have “multi-modal” or communication/negotiation applications.

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Goal # 3: Focus on communication, outreach, and

participation with all committee members and our “Community of Practice”.

Measure of Success:

(A) All ITC members had a voice in developing Session Topics and we were successful in getting 8 ITC sessions approved for Sacramento.

(B) The ITC is continuing to develop our current list of Chapter Transportation Chairs. Our first e-mail broadcast to the Chapter Chairs went out in early 2006. This is planned to be a large part of our outreach efforts following sub-committee re-structuring.

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participation with all committee members and our "Community of Practice“.

Measure of Success:

(C) The ITC and Local Pubic Agency Committee (ILPAC) have established and continue to build on a partnership in sponsoring sessions at the Annual Conference.

(D) The ITC is looking for other ways to partner with the ILPAC and other International Committees. We have taken the lead and have enlisted four International Committees as co-sponsors of educational sessions for Sacramento.

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Measure of Success:

(E) The ITC sponsored a display booth and promotion of the Association at the 2006 Mid-South Right of Way Conference in Little Rock AR. Attendance 80+

(F) The ITC participated in the Northwest Right of Way Conference in Vancouver Washington by providing a welcome message, magazine, SR/WA and specialty designation information, and membership application in each registrants conference packet. Attendance 200+

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Measure of Success:

(G) The ITC staffed an IRWA information booth in the exhibit area at the “Mid-Atlantic Workshop”.

This annual event was attended by over 300 ROW professionals – most of whom are not currently IRWA members. We plan to participate again in 2007 and beyond. This is an excellent outreach opportunity and we suggest that IRWA develop a strategy for having a presence at similar Annual ROW Workshops across the country.

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Measure of Success:

(H) The ITC, with assistance from the local MD Chapter, coordinated the placement and staffing of an IRWA information booth at the “2006 AASHTO ROW/Utilities Conference”.

This annual event was attended by over 300 ROW professionals. We recommend that IRWA develop a strategy for having a presence at similar Annual ROW Events across the country. 2007 AASHTO ROW/Utilities conference is in Orlando.

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Goal # 4: Sponsor several articles for RIGHT OF WAY

magazine within the next twelve months.

Measure of Success: Articles published by ITC members Todd Pickett, Terrel Heather, SR/WA and Clyde Johnson, SR/WA are included in the listing of personal projects.

Additionally several other members have committed to authoring articles this year and Rick Etter of ITC was interviewed for “Agency Speaks” section of magazine.

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2007 GOALS AND OBJECTIVES

Committee Strategic Plan Yes No

Goal # 5: Foster the development of a “ROW Community of Practice” that is both internal and external to IRWA.

Measure of Success: (A) We continue to communicate with FHWA, FAA and FTA

Realty Program Experts on program issues on a regular basis.

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What’s working well……………

1. Keeping a broad Transportation focus

Our current membership is diverse:

9 government employees

8 ROW consultant employees

1 retiree

Six of our 8 Sacramento sessions have cross-functional or multi-modal implications

We have industry reps in aviation, highways, transit – Federal, State & Local

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What’s working…. but can improve1. Sub-Committee Structure

More interaction and involvement by members of the sub-committees

More equitable distribution of assignments

More effective results - because the Sub-Committee members take ownership in their areas of responsibility

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What’s working…… but can improve2. Our Personal Project Initiative

On the positive side…….

The Personal Projects can contribute significantly to the ITC’s goals and mission, and to the Association as a whole.

They give each ITC member an opportunity to contribute, and also gives them a chance to pick the project.

We have some very worthwhile projects underway.

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What’s working…… but can improve2. Our Personal Project Initiative

On the other hand……

Some ITC members either have not committed to do a project

. . . Or have proposed a project – but not followed through on their commitment.

We need follow through by our members

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What needs improvement……………

We need to work on improving our 2-way communications, developing more active participation and getting effective feedback on our performance.

This applies within the ITC…

between the ITC and other Committees…

between the Committees and the Regions...

between the Committees and the IEC

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What’s working…… but must improve1. Our Outreach Initiatives

Our Chapter Chairs E-mail Group was just starting to take off – response was good! However this effort needs work with communication sub-committee

Difficult to measure the value of our presence at national and regional ROW events

Need strategic committee guidance from IEC

Our communication subcommittee must take the lead working with Chair & Vice Chair for effective implementation.

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ITC Regional Reps

Region Representatives1 LoAnn Weight, SR/WA, R/W-NAC, R/W-RAC

2 Cheryl Bennett, SR/WA

3 Don Corrigan, SR/WA, R/W-RAC

4 Mike Jones, SR/WA

5 Gary Slack, SR/WA

6 Mike Phillips, SR/WA, R/W-RAC

7 Kathy Smith, SR/WA

8 Todd Pickett

9 Karen M. Stein, SR/WA, RW-RAC

10 Doug Krysa, SR/WA

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At Large ITC Members - 6

David Blakeney, SR/WA Jerry Colburn, R/W-RACRick EtterTerrel Heather, SR/WADiane B. Johnson, SR/WA

Clyde Johnson, SR/WA

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Respectfully Submitted,

• Steve Droge, SR/WA

• T.A. Anderson, SRPA, SRA, MHV, R/W-AC

i nternational transportation committee

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