hyatt regency - atlanta

2012 – 48th JOINT PROPULSION CONFERENCE & Exhibit (JPC) and IECEC

Future Propulsion: Innovative, Affordable, Sustainable

Atlanta, GeorgiaJuly 30 – August 1, 2012

6 Month Planning Meeting

Tuesday, December 6, 2011 Atlanta, GA

Hyatt Regency - Atlanta

26 Month Planning Meeting, 6 December 2011

2012 JOINT PROPULSION CONFERENCE & EXHIBIT

Agenda

8:00-8:30 Gather in Meeting Room (All)8:30-8:45 Opening Remarks and Introductions (Dave)8:45-9:15 Schedule and Key Milestones (KC)9:15-10:15 Tour of Hyatt Regency Facilities (Hyatt Staff)10:15-10:30 Break10:30-12:00 Technical Program - Call in 888-923-9469 with pass code 8381873# (Dave, Jerry)12:00-1:15 Lunch1:00-2:00 Invited Lecture, Accompanying Persons, Site Tours, Local program Discussions (AIAA/ASME Local Chapters) 2:00-2:45 Wrap up



Contents Sponsor Information & Contact Information

• Corporate sponsor, Conference chairs, Local support (sponsor company & visitors bureau), AIAA office contact numbers

Location information• City info, convention center, meeting facilities, hotels

Technical Session Planning• Conference Theme• Final Call for Papers• Panel/Special sessions

Preliminary Event planning Candidate speakers Local Section Activities

• TBD Conference Planning milestones

• Planning Organization, Roles & Responsibilities



Points of Contact Sponsors: ATK lead + NASA MSFC + AMRDEC + LM + Jacobs +

Battelle + JAXA• Lead Industry Sponsor – Alliant Techsystems, Missile Products Group

• Lead Government Sponsor – NASA MSFC

Executive Chair: • Industry: Bart Olson, Vice President ATK Missile Products

• Government: NASA Chief Technologist, NASA HQ

General Chair: • Industry: Gary Flinchbaugh, VP Programs, ATK Missile Products

• Government: Frank Bauer, NASA HQ

Technical Chair: • David McGrath, Director – Systems Engineering, ATK Prop. and Controls

• Deputy: Dr. Jerry Welch, NASA

Academic Chair: Dr. Vigor Yang, Georgia Tech

Exhibit Chair: Ms. Geraldine Kimball (Pratt & Whitney Rocketdyne)



Excellent Sponsorship Progress!

ATK - $45K MSFC - $30K AMRDEC - $10K (bags for attendees) Jacobs - $15K (memory sticks) Battelle - $10K (IECEC support lumped in) LM - $15K JAXA - $_K (confirmed)

AIAA Cecilia Capece working additional funding AIAA Local chapters and local industry outreach - working



Primary Contact InformationExecutive Chair (Industry)

Bart Olson, Vice President

ATK Missile Products

General Chair (Industry)

Gary Flinchbaugh, VP Programs

ATK Propulsion and Controls

Phone: (410) 392-1111

Email: [email protected]

Technical ChairDave McGrath, Director, Systems EngineeringATK Propulsion and ControlsPhone: (410) 392-1716Email: [email protected]

2012 Panel Session CoordinatorMike Lara, VP Programs ATK Propulsion and ControlsPhone: (410) 392-1111Email: [email protected]

Deputy Technical ChairJeff Moorehouse – LM Aeronautics Co.Phone: 817-935-4699Email: [email protected]

Deputy Technical ChairDr. Jerry Welch – NASA Glenn Phone: 216-433-8003 Email: [email protected]



Primary Contact Information (cont.)

AIAA Director, Propulsion & Energy GroupProf. Ashwani GuptaUniversity of Maryland, Mechanical Engineering2159 Martin HallCollege Park, MD 20742Phone: 301-405-5276 Fax: 301-314-9477 E-mail: [email protected]

AIAA Deputy Director: Air Breathing Propulsion

Mr. Jeff HamstraLockheed Martin, Fort Worth, TXPhone: 817-935-4702E-mail: [email protected]

AIAA Deputy Director: Rockets & SpaceDr. I-Shih ChangAerospace Corporation, Los Angeles, CAPhone: 310-336-5917E-mail: [email protected]

AIAA Deputy Director: Advanced Propulsion & Technologies

Dr. Selma GoldsteinAerospace Corporation, Los Angeles, CAPhone: 310-336-1013E-mail: [email protected]



Technical program organizing committee contact listConference Partners

ASME Technical Program ChairJohn W. RobinsonBoeing CompanyP.O. Box 3829Seal Beach, CA 97040Phone: 714-896-1292Fax: 714-896-6930Email: [email protected]

SAE Technical ChairRamon ChaseBooz Allen Hamilton Inc.Suite 6003811 North Fairfax Dr.Arlington, VA 22203Phone: 703-816-5279Fax: 703-346-6527Email: [email protected]

ASEE Technical ChairRobert A. Frederick, Jr.UAH Propulsion Research CenterUniv. of Alabama5000 Technology Drive, TH S231Huntsville, AL 35899Phone: 256-824-7203Fax: 256-824-7205Email: [email protected]



AIAA Staff Contacts

Technical Paper CoordinatorAnn AmesPhone: 703-264-7539Email: [email protected]

Marketing CoordinatorLaura ShermanPhone: 703-264-7613Email: [email protected]

Education WorkshopLisa BaconManager, Pre-CollegeOutreach/Student ActivitiesPhone: 703-264-7527Email: [email protected]

JPC Product ManagerKC NiedermeyerPhone: (703) 264-3845Email: [email protected]

Event ManagerCatherine CheneveyPhone: (703) 264-7574Email: [email protected]

Sponsorship Program ManagerCecilia CapecePhone: (703) 264-7570Email: [email protected]

Student ProgramsStephen BrockPhone: 703-264-7536Email: [email protected]



2012 JPC Organizing Chairs

Please check your information and provide corrections as necessary

Technical Committee 2012 Planning POC Phone Email TC Chair Phone Email

Aerospace Power Systems Sheila Bailey [email protected] Gregory Carr 818-354-0680 [email protected]

Air Breathing Propulsion Systems

Integration Michele McMillan 314-324-4482 [email protected] Jeffrey Flamm 757-864-5955 [email protected] Air Breathing

Propulsion Lead Janet Convery 540-387-7579 [email protected] Propulsion Eric Pencil 216-977-7463 [email protected] Lyon King 906-487-2683 [email protected]

Energetic Components and

Systems Steve Son 765-337-8204 [email protected] Karl Rink 208-885-9447 [email protected]

Gas Turbine Engines Jerry Welch 216-433-8003 [email protected] Ian Halliwell 937-322-5000 [email protected] High Speed Air

Breathing Propulsion Timothy O"Brien 916-355-2825 timothy.o'[email protected] Joaquin Castro 561-796-3453

[email protected]

Hybrid Rockets Madhan Bala 256-824-2890 [email protected] Arif Karabeyoglu 408-541-1481 [email protected] Liquid Propulsion Ivett Leyva 661-275-5817 [email protected] Scott Miller 206-691-3198 [email protected]

Nuclear and Future Flight Propulsion Greg Meholic 310-336-2919 [email protected] Bryan Palaszewski 216-977-7493

[email protected]

Propellants and Combustion Chris Brophy 831-212-1380 [email protected] Joseph Oefelein 925-294-2648 [email protected]

Solid Rockets Mark Langhenry 520-794-8627mark_t_langhenry@raytheon

.com Clyde Carr 410-392-1877 [email protected] Space

Transportation Leo Daniel 510-229-8936 [email protected] Energy

Systems David Lilley 405-372-6427 [email protected] Education Robert Frederick 256-824-7203 [email protected]

ASME John Robinson 714-625-2107 [email protected] James Chenoweth 256-883-1905 [email protected] IECEC Michael J. Choi (301) 286-4707 [email protected] Doug Allen [email protected]

SAE Ramon Chase 703-618-5279 [email protected] History David Whalen 701-777-3558 [email protected]



Preliminary Event Planning Dates: July 29 – August 1, 2012 (Sunday –

Wednesday) 1 reception in the exhibit hall Monday-Wednesday AM Plenary Speaker Monday Lunch in exhibit hall Wednesday Awards Luncheon Thursday/Friday – Short Courses Accompanying persons program – TBD (local

section help) TBD – Education event Other Executive or special events TBD

The more funding we get, the more we can do!!



Daily Themes

Overall Theme• “Future Propulsion: Innovative, Affordable, Sustainable”

Themes for Days 1-3• Monday

– Space & High Speed Systems

• Tuesday: – Military & Commercial Aircraft Systems

• Wednesday: – Commercial Aviation & Space– Education & Public Policy

Abstract Review• Conference admin system will be used for abstract review

– Minimum 2-3 reviewers for each abstract



Abstract Progress as of Dec. 5

Sum of CntAStatus Abstract StatusTrack Scored Submitted Grand Total

10th International Energy Conversion Engineering Conference 25 78 10348th AIAA/ASME/SAE/ASEE Joint Propulsion Conference & Exhibit 85 479 564

Grand Total 110 557 667

• IECEC is close to last year count• JPC is under last year count

• Solicit additional papers in your tracks if you are low!



Preliminary Technical Session SummaryTrack Track Name Sessions 2009 Sessions 2010 Sessions 2011 Abstracts 2012 Sessions 2012 AskABPI Air Breathing Propulsion Integration 7 2 6 19 5APC 6 5 6 18 5CS Emerging Commercial Space Propulsion Systems 0 1 1 3 1ECS Energetic Components and Systems 4 4 2 2 1ECP Emerging Commercial Propulsion 0 0 1EDU Propulsion Education 2 2 1EP Electric Propulsion 21 24 21 135 33GT Ground Test 8 0 5 0

GTE Gas Turbine Engines 14 12 15 77 19HR Hybrid Rockets 6 9 8 39 10HYP Hypersonic and High Speed Air-Breathing Propulsion 16 17 24 18 5HIS History 2 1 1ISP In-Space Propulsion Technologies 1 4 4LP Liquid Propulsion 31 32 35 72 18

NFF Nuclear and Future Flight Propulsion 6 3 3 15 4PC Propellants and Combustion 17 15 17 60 15PP Public Policy 0 1 0

SCP System Concepts and Supporting Propulsion Technology 10 8 8 10 2SR Solid Rockets 15 15 13 42 10ST Space Transportation 0 3 2 5 1VS 8 0 0

Total Sessions 174 158 173 515 129

IECEC 103 25

Advanced Propulsion Concepts for Future Flight



JPC Executive Plenary Session Progress

Monday AM – NASA Chief Technologist (confirmed) Monday PM – David Thompson – Orbital (to be confirmed) Tuesday AM – Delta Propulsion Center (to be confirmed) Tuesday PM – N/A Wednesday AM – Public Policy (to be announced by Carol

Cash) Wednesday Lunch – LM Aeronautics TBD speaker (LM

confirmed)



JPC Executive Panel Progress

Monday AM – Dual tracks for CCDev and High Speed Propulsion

Monday PM - NASA MSFC National Institute for Rocket Propulsion Systems (confirmed)

Tuesday AM – Commercial Aircraft Propulsion Tuesday PM – Military Aircraft Propulsion, UAV Propulsion

Challenges, High Speed Propulsion Wednesday AM – Public Policy Wednesday PM – STEM presentations from Ga Tech?



2012 JPC, Atlanta Georgia

Atlanta Conference Center at the Hyatt Regency

Hyatt Regency Convention Center LayoutLocal Attractions

• Twenty JPC meeting rooms plus 5 for IECEC



Accommodations

Hyatt Regency Atlanta Convention Center Hyatt Regency can handle the entire conference attendance

Other Hotels nearby:• Atlanta Marriott Marquis• The Westin – Peachtree Place• The Ritz Carlton Atlanta• Best Western – Inn at the Peachtrees• Atlanta Marriott Downtown• Hampton Inn and Suites - Downtown• Days Inn Atlanta Downtown



Downtown Atlanta

About 15 Minutes from

Atlanta Hartsfield

International Airport



Attractions Entertainment

• Coca Cola museum• Atlanta Botanical Garden• Turner Field, MLB Atlanta

Braves• Georgia Aquarium• Atlanta Zoo• High Museum of Art• Fernbank Museum of Natural

History

Historical Sites• Atlanta Cyclorama – Civil War• Kennesaw Mountain National

Battefield• Atlanta History Center• Historic West End• Martin Luther King House• Centennial Olympic Park

Restaurants & Shopping• Underground Atlanta• Peachtree Center Mall• A wide variety of

restaurants and nightclubs are available in downtown Atlanta to suit every taste



Local Section Activities – Atlanta Section Atlanta section and Region 2 – Thomas Mensah, Chuck

Hunsaker

Technical Program• Help establish & organize panel sessions for Tuesday• Work with technical and program committees to organize technical

sessions• other . . . .

Conference Activities• Solicit local participation in STEM panel• Local tours – Delta, LM•

!! Suggestions are Welcomed!!



Planning MilestonesJan Feb March April May June July Aug Sept Oct Nov Dec

START Sponsor(s)/Location Selection (Contracts Signed)

Jan Feb March April May June July Aug Sept Oct Nov Dec

Pick General & Technical Chairs & Conference Organizers

Begin Writing Call for Papers

JPC

Final Conference Planning

Authors Notified Program

in AA


Call for Papers Completed

Call for Papers in AA

Receive Abstracts

Identify Session Chairs

Abstract/ PaperSelection

Distribute Call for Papers at JPC

Begin Social Event Planning

Solicit Keynote & Luncheon Speakers


Initial DraftCall for Papers JPC

JPC

JPC



2012 JPC Planning Milestones – for reference• July 2010 24-Month Planning Meeting, Nashville• January 2011 18-Month Planning Meeting, Orlando• May 2011 Call for Papers, Final• July 2011 Call for Papers in Aerospace America• 12-Month Planning Meeting, San Diego• August 2011 Abstract Submission Opens• October 2011 Identify Abstract Review Team & Preliminary

Session Chair List• November 2011 Abstracts Due• December 2011 Abstract Review Complete

min 2 reviewers each!!• December 2011 Special/Panel Sessions Defined/Chairs Selected• December 2011 Site visit – Preliminary Program Layout• January 2012 Final Technical Program - Tech Area Chair• Planning Meeting, Orlando• February 2012 Preliminary Program to Editor• Author Notification of Acceptance• April 2012 Program Layout in Aerospace America• June 2012 Final Manuscripts Due• July 2012 48th JPC – Atlanta, GA

Back-upCopied out of 2008 JPC Presentation



Other Possible Sponsors for 2012Potential Industry Sponsorship Outreach Aerojet ATK BAE Systems Boeing Cobham Dynetics, Inc. GE Aviation General Dynamics Goodrich Corporation Gulfstream Aerospace Hamilton Sundstrand Honeywell Jacobs Technology and/or Aerospace Testing Alliance Lockheed Martin Moog Northrop Grumman Orbital Sciences Corporation Pratt & Whitney Rocketdyn Qualis Corporation Raytheon Company Rockwell Collins Rolls Royce Siemens Sikorsky Aircraft Corp. SpaceX Spincraft United Launch Alliance Wyle

Equitable Sponsorship Packages @ $15K

Benefits include –

Complimentary conference registration for access to all live technical sessions & scheduled events (e.g., Welcome Reception, Exhibitor’s Reception, Awards Luncheon and Networking Refreshment Breaks)

Complimentary 10x10 booth space or equal valuation applied to a larger configuration (upon request)

Full-page (black & white) advertisement to be featured in the Final Program

Prominent branding & company recognition in all conference collateral materials and promotional activities (e.g., printed programs, website with hyperlink capability to sponsor’s site, event signage, screen savers, trade ads, press releases and email broadcasts)

JPC 2012 Sponsorship Budget Requirement: TBD(e.g., minimum of 6 sponsors @ $15K, less sponsorship benefits listed above)

Any additional conference event (not covered by the registration fee) would need to be addressed as a separate sponsorship activity (inclusive of all production costs) and ONLY after the primary Sponsorship Budget Requirement has been met.(e.g., minimum of 3 additional sponsors @ $15K, less sponsorship benefits listed above)



Planning Organization The Joint Effort of Societies, Technical Committees and

Individuals

Sponsor

Local OrganizingCommittee

AIAAStaff

PEOPLE

BUDGET

CONFERENCE CHAIRS

LOGISTICS

AIAA

ASME

ASEE

SAE

Authors

ConferenceOrganizers

TechnicalChair

Session Chairs

Executive Chair(s),General Chair

and/orSteering Committee

DirectorPropulsion & Energy

Steering

Committee



Responsibilities Industry Sponsor(s)

• Company(ies) or industry group whose name(s) is (are) most associated with the conference and who provides financial support of conference activities

• Funding provided for social events and souvenir handouts• Designates Executive, General and Technical Chairs• Establishes conference theme, selects Keynote Speaker &

Awards Luncheon Guest Speaker• Typical Sponsor(s) costs for above activities (FY’95 $):

Opening Reception $30-$35KOff-site $30-$50KRegistrations $30-$65KSpeakers $5 - $10KTotal $95K - $160K



Responsibilities (cont.) Executive Chair

• A ranking official or executive from the Sponsoring Organization• Assisted by General Chair to Select Keynote Speaker(s)• Conducts introductions of Keynote and Guest Speakers

General Chair• Selected by the Sponsor(s) to provide oversight for the entire

conference, including social activities and technical session planning by the Technical Chair and his associates

• Works with Executive Chair and P&E Director to establish conference theme and selects Keynote & Guest Speakers



Responsibilities (cont.) Director of Propulsion and Energy

• Leads the overall JPC organization process • Leads the process for selecting future JPC sites• Responsible for obtaining industry sponsors• Master of Ceremonies for Awards Luncheon

Technical Chair• Responsible for the technical session planning• Works with organizers from participating Societies, Technical

Committees and AIAA staff to:– Write call for papers– Coordinate technical sessions at the top level including scheduling

and room assignments (can use attendance history for reference)

• Conducts planning meetings (2 years, 1 year & 6 months before conference)



Responsibilities (cont.)

Technical Chair

ASME, SAE, ASEE, AIAA/SAE/ASME (ABP & HYTASP),AIAA (EP, LP, NTP, FF, FE, PC, SR, HR, GT, WR),Young Engineers

Session Chairs (about 108)

ASME(~12), SAE(~3), ASEE(1), ABP(~13), HYTASP(~6), EP(~9), LP(~17), NTP(1), FF(~2), FE(1), PC(~13), SR(~12), HR(~3), ORD(~5), GT(~3), WR(1), Young Engineers(1), miscellaneous special sessions(~5)

Conference Technical Area Organizers

Paper Authors



Responsibilities (cont.) Conference Organizers

• Includes representatives from each of the JPC organizations of SAE, ASME, ASEE, joint society groups (e.g. Air Breathing Propulsion) and each of the AIAA Technical Committees

• Responsible for:1) Providing inputs to write call for papers

2) Defining the precise number of sessions to be held within their technical area

3) Selects chairpersons to chair sessions

4) Provides a complete listing of selected papers and authors for each session to AIAA for the published JPC Program



Responsibilities (cont.) Session Chairs

• Responsible for the selection (and rejection) of technical papers for their session.

– Also encouraged to solicit papers to ensure a complete and productive session.

• Provides a complete list of session papers and authors to their conference organizer

• Responsible for tracking author progress to prevent paper withdrawals and keep conference organizers informed of session status

– Routine follow-up with authors is required to assure authors are on track to completing their papers, have received the necessary approval to present their papers and have approval to travel to and attend the conference



Responsibilities (cont.) Authors (for accepted abstracts)

• Obtain necessary internal and government approvals where applicable

• Write the paper in prescribed format• Transmit paper to AIAA prior to publishing deadline (or carry the

prescribed number of copies to the conference)• Present the paper at the conference

– If applicable, submit paper to the appropriate AIAA Journal



Responsibilities (cont.) AIAA Staff

• Business development (work with P & E Director and Conference and Technical Chairs to organize overall conference)

• Assist in site selection process• Publication of call for papers• AIAA Bulletin (call for papers and program publication)• Maintains Web Site Information• JPC Conference Program Development Logistics• Market Strategist (conference promotion)



Responsibilities (cont.) AIAA Staff (cont.)

• Advanced and on-site registration• Hotel/Facility Logistics• Planning Committee Logistics• Exhibits• Professional Development• Publications and Service Center• Market Analysis (Surveys, new ideas)• Establish and collect registration fees



Technical Area Organizer Responsibilities

Designated representatives responsible for coordination of technical areas for each of the participating JPC organizations (SAE, ASME, ASEE), and corresponding AIAA Technical Committees

Responsibilities:• Provide inputs for call for papers • Coordinate overall session planning for technical area.

– Define number of sessions to be held

– Identify session chairpersons to review abstracts and chair sessions



Technical program organizing committee Society ->

AIAA SAE ASEE

ASME

Society Technical Comm ->(See names below the table by numbers for each Technical Committee)

1ABP

2ECS

3EP

4HR

5LP

6NFF

P

7P&C

8SR

9HYTASP

10SSTC

11GT

12STP

13ABP

14Hy

15PE

16PC

Basic Overall Subjects Selected for Sessions

1. Airbreathing Propulsion X X X X

2. Energetic Components and SystemsX

3. Electric PropulsionX X

4. Hybrid RocketsX

5. Liquid PropulsionX X X

6. Nuclear and Future FlightX

7. Propellants and CombustionX X

8. Solid RocketsX

9. HypersonicsX X X X

10. Combined Cycle EnginesX X X X X X

11. Propulsion EducationX

12. Ground TestX

13. Vehicle SystemsX X

14. Special Sessions Any TC, other members of the JPC organization, or additional group may have a special session



Technical program organizing committee contact listProgram Committee Contact List

Program Committee Coordinator:– Mr. Anthony Gross, Email: [email protected], Phone: 650/604-2727

Program Committees:• HyTASP

– Chair: Dr. Glenn Garrard, Email: [email protected], Phone: 931/454-3300

• Energy Optimized Aircraft & Equipment Systems– Chair: Dr. Dimitri Mavris, Email: [email protected], Phone: 404/894-3343

• Unmanned Systems– Chair: Dr. Michael Francis, Email: [email protected], Phone: 858/457-8971

• RLV’s– Chair: Dr. Jeffrey Zweber, Email: [email protected], Phone: 937/255-1591

• Space Exploration– Chair: Mr. John Menkins, Email: [email protected], Phone: 703/858-1574

• Value Driven Design– Chair: Dr. Paul Collopy, Email: [email protected]

Dr. Michael McCoy, Email: [email protected], Phone: 314/233-0524

hyatt regency - atlanta

Documents

vp programs atk propulsion

month planning meetingtuesday

iececfuture propulsion

meeting facilities

nasa hqtechnical chair

nasa hqgeneral chair

meeting room

nasaacademic chair