Inter Cluster Meeting Minutes9am Friday 13 May 2016 | NEOC, NDMO

LEAD Michael Gloeckle, NDMONOTES Tagan Paul, NDMOATTENDEES Sera Ngeh

Trish ThornhillLuke JohnstonJake WardJennifer Donlan

Paul WorworAlberto PreatoCharlie DamonMarines FonsecaGrayleen Lapi

APOLOGIES Tina IloAGENDA 1. Previous minutes and matters arising

2. Monitoring Indicators (way forward discussion)3. Cluster Updates4. AOB

DISCUSSION 1. Previous minutes and matters arising Logistics Cluster TORs to be shared Director NDMO to identify and establish a non-NDMO Government Lead for the

Logistics Cluster Distribution processes are still being engaged by the NDMO. Discussions remain that

the responsibility for implementing food distributions should be removed from the NDMO- Suggestions for the Ministry of Agriculture and FSAC to lead assessments to find

needs and inform distributions- Director NDMO to lead discussion and incorporate findings into new legislation

WASH still to send NFI list to Trish ThornhillACTIONS RESPONSIBILITY DEADLINELogistics TORs to be shared with VHT Trish Thornhill, NDMOIdentify a non-NDMO Government Lead for the Logistics Cluster

Director, NDMO

Director NDMO to establish meetings and lead discussions with Ministry of Agriculture, FSAC and Health prior to the conclusion of the Legislative Review regarding distribution processes and responsibilities

Director, NDMO

WASH to send NFI list to Trish Thornhill WASH

DISCUSSION 2. Monitoring Indicators (way forward discussion) Need for faster data and mapping distribution via Humanitarian Response FSAC has found data useful and would like time to analyse it Recommendation to undertake another round to build the dry season baseline data IOM has received migration information from Digicel and will distribute once it is

appropriately processed. Data may also align with Monitoring Indicator hotspots Pattern of data gaps around Mt Yasur in Tanna - Why is this? Can it be corrected? (See

attached document from Digicel)

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Monitoring Indicators meeting to be established, tentatively next weekACTIONS RESPONSIBILITY DEADLINEMonitoring Indicators data to be uploaded to Humanitarian Response

Tagan Paul, NDMO

IOM to share migration data once processed Alberto Preato, IOMCause for data gaps around Mt Yasur to be followed up with Eva from Digicel

Tagan Paul, NDMO

Monitoring Indicators meeting to be established and invites distributed

Tagan Paul, NDMO

DISCUSSION 3. Cluster updatesGender and Protection

Informal settlement in Nambatri, comprising 43 families (250 people), is being relocated 40km out of Port Vila to Turtle Bay area

Despite promises, the relocation site does not have natural access to fresh water or any established facilities including a school or shops

Awaiting communications from Ministry of Lands WASH are conducting water evaluations on the new site

FSAC Concerns in North Pentecost as Taro and Manioc are harder than usual, particularly in

coastal areas. The nutritional content is not thought to be affected Planting materials are to be distributed rather than rice NDMO is shipping 28 water tanks to North Pentecost, but no gutters, supporting

materials or expertise NDMO distributed 600 sacks of 25kg rice to 5 communities in North Tanna FSAC working on contingency plan for La Nina, and welcome wider discussions

regarding the contingency plan template (potential to build a national plan) FSAC National Workshop 14-15 June

Shelter First Cluster meeting for 2016 is scheduled for Thursday 19 May (to be distributed) Meeting will recap on 2015, get into lessons learned, and define clear aims and

objectives of the Shelter Cluster Provincial Shelter Officers have been recruited and will be trained by Andrew Peacock

next week

CCCM MEND Mission – final plan expected by end of the week Mission is confirmed and outcomes and level of expected engagement are clear European Commission has confirmed support and released funding through ECHO Team Leader will arrive by 27 May and team will start working by 30 May until 15 June Training of Trainers – IOM have newly recruited officers whom will undergo training

Health False rumours of Zika are circulating after premature babies were thought to have small

heads at birth. Surveillance teams found that premature births were the cause Strengthening teams with proper data collection and correct information underway

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Finalisation of the National Disaster Health Contingency Plan is underway

Logistics Four-day training is tentatively planned for 5 July 2016. Three days will be aimed at

warehouse and stock management, the remaining day will focus on higher level skills Excel and basic management needs have been identified including how to organise a

meeting, set an agenda, communicate and get people involved. There have been discussions to include Cluster Leads and Co Leads in the training, and what this might look like if funding were made available

IMWG Next meeting scheduled for 9am Friday 20 May in the NEOC, NDMO Will discuss First Community Assessment Form with regards to data collation,

aggregation and analysis; recommended systems, how it can be developed (and by whom), and whether a consultant can be engaged

VHT Heads of Agency meeting - 2pm Tuesday (agenda will be sent out this afternoon)

ACTIONS RESPONSIBILITY DEADLINEShelter meeting agenda and invites to be distributed

Luke Johnston

Attached Documents Monitoring Indicator Survey: Data Gaps around Mt Yasur, Tanna

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