Human ResourcesNew Onboarding

Process Claudia White

New Onboarding Process

What is Onboarding

•The process by which a new employee is received into an organization

•The process of acquiring, accommodating, assimilating and accelerating new users into a system, culture or methodology

New Onboarding ProgramObjectives

•Welcome to UTSA• Introduction to Executive staff• Introduction to their organization•Employment information•Benefits orientation• Important websites•Maps and information about the university•Next step/department contact

New Onboarding ProcessBalancing the Onboarding Process

•Making the employee feel at home and welcomed to the university

•Information

•Completing all the paperwork for compliance and logistical purposes

New Onboarding Process•Directly Supports the UTSA Strategic Initiatives and

Goals (strategic initiative 5)

• Increase compliance for I-9 forms, ethics training and offer letters

•Create efficiencies• Impacting new employee productivity by providing

tools earlier to the employee•Reduce time HR spends correcting problems•Retention of employees

New Onboarding ProcessPresent Process for Benefits Eligible Staff

•HRMS Position▫ Chain of approvals

• STARS Posting▫ Chain of approvals▫ Completion of the hiring process (HP)

•HRMS assignment created by department• Benefits Orientation▫ Approval of Assignment + 1 day ▫ Acquire needed tools (parking pass, network login, ASAP…)

New Onboarding Process

•HRMS Position (no change)▫Chain of approvals

•STARS Posting▫Chain of approvals▫Posting▫Hiring Proposal (No Change)▫With HP approval (New Assignment Form)

New Onboarding ProcessHR Onboarding Begins

• Onboarding will take place 1st – 3rd Mondays of each month▫ Except when Monday is a holiday

Receives new assignment form▫Form content▫Timing of the form

• Sends offer letter and Preboarding packet▫Electronic vs. Manual▫Confirmation of attendance

• Create the assignment in HRMS▫Approval of assignment in HRMS

New Onboarding Process• Employee will spend first full day in HR• Morning session (information and paperwork)• Lunch• Afternoon session▫Network login▫High assurant eid▫ ID Card▫Parking Pass▫Benefits meeting▫Access Control▫Telephone setup (if applicable)

• Q &A session

Questions?