HUB AdministrationHUB AdministrationHUB Subcontracting Plan HUB Subcontracting Plan

(HSP)(HSP)Pre-Submittal PresentationPre-Submittal Presentation

forfor

Information Regarding ComplianceInformation Regarding Compliance

withwith

HSP Requirements*HSP Requirements*

*The information contained in this presentation is based on the Comptroller of Public Accounts’ Statewide HUB Program HUB Subcontracting Plan.

NOTE: NOTE:

Failure to meet good faith effort Failure to meet good faith effort requirements of the HSP requirements of the HSP willwill result in the result in the disqualification of your response.disqualification of your response.

1. The HSP is part of the solicitation and 1. The HSP is part of the solicitation and must be submitted with your response.must be submitted with your response.

Three Things to Remember:Three Things to Remember:

2. If the HSP is incorrect and/or 2. If the HSP is incorrect and/or incomplete, it may cause your response incomplete, it may cause your response to be disqualified.to be disqualified.

Three Things to Remember:Three Things to Remember:

3. If the HSP is not submitted with your 3. If the HSP is not submitted with your response or fails to meet good faith effort response or fails to meet good faith effort requirements, your response requirements, your response willwill be be disqualified.disqualified.

Three Things to Remember:Three Things to Remember:

NOTE: NOTE:

The HUB Program and the HSP are The HUB Program and the HSP are designed to give HUB vendors an designed to give HUB vendors an opportunity to compete for state contract opportunity to compete for state contract dollars as a prime contractor or dollars as a prime contractor or subcontractor.subcontractor.

NOTE: NOTE:

The HSP is a cause and effect document.The HSP is a cause and effect document.

““If you are going to perform this action, If you are going to perform this action, then you must complete this section.”then you must complete this section.”

• Please use the checklist to help you Please use the checklist to help you determine how to complete the HSP.determine how to complete the HSP.

• The checklist is your road map for The checklist is your road map for completing the HSP.completing the HSP.

HSP Quick ChecklistHSP Quick Checklist

• There are four ways to complete the There are four ways to complete the HSP based on the checklist.HSP based on the checklist.

• The checklist identifies which sections The checklist identifies which sections of the HSP to complete based on your of the HSP to complete based on your subcontracting intentions.subcontracting intentions.

HSP Quick ChecklistHSP Quick Checklist

• The HUB subcontracting goal is a The HUB subcontracting goal is a percentage to help you determine if percentage to help you determine if Method A or Method B should be used Method A or Method B should be used to demonstrate a good faith effort.to demonstrate a good faith effort.

• You are not required to subcontract the You are not required to subcontract the amount of this percentage.amount of this percentage.

HUB Subcontracting GoalHUB Subcontracting Goal

• The subcontracting goal is not The subcontracting goal is not applicable if you are self-performing the applicable if you are self-performing the entire contract with your own resources, entire contract with your own resources, such as equipment, supplies, materials, such as equipment, supplies, materials, and/or employees.and/or employees.

HUB Subcontracting GoalHUB Subcontracting Goal

• Please be aware of the subcontracting Please be aware of the subcontracting goal for the solicitation.goal for the solicitation.

• Please keep this goal in mind when Please keep this goal in mind when reviewing the checklist and completing reviewing the checklist and completing Section 2 of the HSP.Section 2 of the HSP.

HUB Subcontracting GoalHUB Subcontracting Goal

• If you are a HUB prime contractor and If you are a HUB prime contractor and you will be self-performing some of the you will be self-performing some of the subcontracting opportunities, the subcontracting opportunities, the percentage of the contract you will be percentage of the contract you will be self-performing does self-performing does notnot count towards count towards the subcontracting goal because you the subcontracting goal because you are not subcontracting.are not subcontracting.

HUB Subcontracting GoalHUB Subcontracting Goal

• Reminder: Failure to meet good faith Reminder: Failure to meet good faith effort requirements of the HSP effort requirements of the HSP willwill result in the disqualification of your result in the disqualification of your response.response.

• Even if you are a HUB prime contractor, Even if you are a HUB prime contractor, you must still complete the HSP.you must still complete the HSP.

HSP InformationHSP Information

• Once a decision has been made to Once a decision has been made to submit a response, whoever will submit a response, whoever will complete the HSP should contact us for complete the HSP should contact us for assistance.assistance.

• We are available throughout the HSP We are available throughout the HSP process to provide step-by-step process to provide step-by-step guidance.guidance.

HSP InformationHSP Information

• A draft of the HSP can be reviewed A draft of the HSP can be reviewed prior to the response due date.prior to the response due date.

• We recommend utilizing this opportunity We recommend utilizing this opportunity for a preliminary review of the HSP, but for a preliminary review of the HSP, but please allow time for you to correct any please allow time for you to correct any issues that may be found.issues that may be found.

HSP InformationHSP Information

• Please note that an official review of the Please note that an official review of the HSP occurs after it has been submitted HSP occurs after it has been submitted with the response.with the response.

• Our goal is to see all responses pass Our goal is to see all responses pass the HSP review. The more competition, the HSP review. The more competition, the better value to the state.the better value to the state.

HSP InformationHSP Information

• The HSP is not evaluated on a points The HSP is not evaluated on a points system. Instead, it is reviewed for system. Instead, it is reviewed for compliance with good faith effort compliance with good faith effort requirements.requirements.

• There are no points awarded for There are no points awarded for subcontracting to HUBs nor penalties subcontracting to HUBs nor penalties for not subcontracting to HUBs.for not subcontracting to HUBs.

HSP TipsHSP Tips

• There are no penalties for self-There are no penalties for self-performance.performance.

• Please read the entire HSP and use the Please read the entire HSP and use the HSP Quick Checklist.HSP Quick Checklist.

HSP TipsHSP Tips

• The HUB Subcontracting Opportunities The HUB Subcontracting Opportunities form (PWD-991 or PWD-991a) provided form (PWD-991 or PWD-991a) provided in the solicitation packet identifies in the solicitation packet identifies potential subcontracting opportunities. potential subcontracting opportunities. You could have other opportunities or You could have other opportunities or may self-perform some of these may self-perform some of these opportunities. opportunities.

HSP TipsHSP Tips

• If you have a subcontracting opportunity If you have a subcontracting opportunity not previously identified in the HUB not previously identified in the HUB Subcontracting Opportunities form and Subcontracting Opportunities form and need assistance finding HUBs to notify, need assistance finding HUBs to notify, please contact us. We can create a please contact us. We can create a HUB list for you.HUB list for you.

HSP TipsHSP Tips

• If you split a subcontracting opportunity If you split a subcontracting opportunity in Section 2 between a HUB and a non-in Section 2 between a HUB and a non-HUB, you may list both subcontractors HUB, you may list both subcontractors on the same Method A page.on the same Method A page.

• If using Method B, the same tip applies.If using Method B, the same tip applies.

HSP Tips: Method AHSP Tips: Method A

• You must complete one (1) Method A You must complete one (1) Method A for each of the subcontracting for each of the subcontracting opportunities you listed in Section 2.opportunities you listed in Section 2.

• If using Method B, the same tip applies.If using Method B, the same tip applies.

HSP Tips: Method AHSP Tips: Method A

• You must allow HUBs at least seven (7) You must allow HUBs at least seven (7) working days to respond to your working days to respond to your notification prior to submitting your notification prior to submitting your response to the solicitation.response to the solicitation.

HSP Tips: Method BHSP Tips: Method B

• You must allow minority, women, or You must allow minority, women, or disabled veteran trade organizations or disabled veteran trade organizations or development centers at least seven (7) development centers at least seven (7) working days to respond to your working days to respond to your notification prior to submitting your notification prior to submitting your response to the solicitation.response to the solicitation.

HSP Tips: Method BHSP Tips: Method B

• Be sure to read Be sure to read allall of the information in of the information in Method B, especially Section B-3 Method B, especially Section B-3 Notification of Subcontracting Notification of Subcontracting Opportunity.Opportunity.

HSP Tips: Method BHSP Tips: Method B

• The initial day of notification is The initial day of notification is considered “day zero” and does not considered “day zero” and does not count as one of the seven (7) working count as one of the seven (7) working days.days.

• Holidays and weekends also do not Holidays and weekends also do not count.count.

HSP Tips: Method BHSP Tips: Method B

• Note the last possible day notifications Note the last possible day notifications can be sent in order to comply with the can be sent in order to comply with the seven (7) working day requirement. seven (7) working day requirement.

• Keep in mind the amount of time Keep in mind the amount of time needed to receive replies to your needed to receive replies to your notifications and to prepare your notifications and to prepare your response to the solicitation.response to the solicitation.

HSP Tips: Method BHSP Tips: Method B

• Keep all e-mails, delivery receipts, read Keep all e-mails, delivery receipts, read receipts, faxes, confirmation receipts, faxes, confirmation receipts/pages, attachments, phone receipts/pages, attachments, phone logs, etc. as supporting documentation logs, etc. as supporting documentation and submit them with your HSP.and submit them with your HSP.

HSP Tips: Method BHSP Tips: Method B

• Your notification must provide project or Your notification must provide project or RFP specifications. Options include RFP specifications. Options include providing a link to the TPWD or providing a link to the TPWD or Electronic State Business Daily (ESBD) Electronic State Business Daily (ESBD) websites for solicitations, attaching the websites for solicitations, attaching the specifications to your notification, or specifications to your notification, or including the specifications in the body including the specifications in the body of your notification.of your notification.

HSP Tips: Method BHSP Tips: Method B

• Although the form is optional, it is Although the form is optional, it is recommended that you utilize the HUB recommended that you utilize the HUB Subcontracting Opportunity Notification Subcontracting Opportunity Notification Form as your notification or in addition Form as your notification or in addition to your notification to ensure all the to your notification to ensure all the required information is provided.required information is provided.

HSP Tips: Method BHSP Tips: Method B

• HUBs are not required to respond to HUBs are not required to respond to your notifications. You are only required your notifications. You are only required to give them an opportunity to respond.to give them an opportunity to respond.

• You are not required to subcontract to You are not required to subcontract to HUBs.HUBs.

HSP Tips: Method BHSP Tips: Method B

If you have any questions concerning the If you have any questions concerning the HSP, please contact HUB Administration HSP, please contact HUB Administration at (512) 389-4784 or at (512) 389-4784 or hub@tpwd.texas.gov..