HSE AUDIT / INSPECTION PROGRAM

August 2009

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Purpose

All USM self-perform workplaces will have a HSE audit / inspection conducted each month. The audits

will be conducted by the supervisor responsible for that site. The supervisor will use the appropriate supplied form (janitorial, landscaping or offices), and should involve their employees in the process.

Monthly HSE Audits / Inspections are a key component of a strong HSE program; they are also a

corporate requirement.  The primary focus of these inspections is to identify & eliminate risk exposures and to develop safe work behaviors/habits with our people. 

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Corrective Action / Follow-up

There are 3 monthly HSE Audit / Workplace Inspection Checklist forms (on 1 multi-tab file):

• Janitorial – to be completed by the supervisor for each store location (includes employees & stores)

• Landscaping – to be completed by the supervisor of each crew (includes employees, vehicle & storage unit)

• Offices – to be coordinated by the USM Facilities Manager – audit each USM office location (Norristown, Red Bank, Ventura, Field Offices, etc.)

Each Workplace Inspection Checklist must be completed and received by the end of each month. Each form must be filled out completely by the responsible supervisor or manager (management - not worker)

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Corrective Action / Follow-up

Each item on the checklist must be evaluated, and a check-mark placed in the proper response:

YES – means the item is acceptable, and in compliance with safe work practices

NO – means the item is not acceptable, or not in compliance, and must be corrected/resolved• Any item marked NO, must have a comment noted at the

bottom of the form• All NO items must be corrected & documented ASAP –

must be resolved before the next audit• The supervisor that completed the audit is the person

responsible to get the item corrected / resolved – escalate if needed

N/A – means that item is not applicable for that site, store, crew, etc.

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Corrective Action / Follow-up

If the issue is first a “NO”, but can be resolved immediately, first check-off “NO”, then correct issue, then check-off “YES” & write “corrected” next to item

Each item must be evaluated individually – do not “pencil whip” (mark a check with arrow thru next items)

Additional HSE issues not covered in the check-off areas, should be noted in the comment section

Any questions or concerns should be noted in the comment section It is critical that any HSE item identified as “NO” gets resolved (and

documented as resolved) as soon as possible.  If the supervisor conducting the inspection cannot resolve the issue in a timely manner, the issue must be escalated up to the next level of management to get resolved ASAP   

Monthly HSE Inspections/Audits will become a part of the Leadership Commitment Program (LCP) measurement scorecard • On-time percent completion• Number of NO responses corrected on-time

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Summary

The primary focus of these HSE audits / inspections is to identify and eliminate risk exposures and to develop safe work behaviors / habits with our people 

All USM worksites must be audited / inspected, and documented each month

All NO responses must be corrected & documented ASAP – must be resolved before next audit

The supervisor that completed the audit is the person responsible to get the NO items corrected & resolved as soon as possible – escalate if needed

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Audit Inspections - QUIZ

1. Each USM self perform worksite must be inspected and documented each month

2. Audits are important for checking that workplaces are safe, and that employees are working safely

3. Any item marked NO, must be corrected as soon as possible by the supervisor that found/documented it

T

FT

F

6. NO items must be corrected ASAP, and definitely before the next month’s audit

T F

4. Audits check unsafe conditions only - not unsafe acts FT

5. Employees should be involved in the HSE audit process

F

T

T

F

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QUESTIONS ??

Please feel free to ask any questions about the material we’ve covered…

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Audit Forms