HSC Partner Meeting

July 26, 2012

KUDOS to you

Introducing

Barbara Holt, numerous folks have been impressed with your “can do” attitude and really enjoy working with you. Thanks also for your foresight to include payroll vendors when upgrading the vendor files to have EFT functionality.

Thanks for being a great BSC Partner!

Linda Shook, You, too, have been identified as having a “can do” attitude, especially when it comes to finding HRMS and other employee documents.

Introducing

Jennifer Trevino, You are a fantastic partner – thanks for working in the interest of all to better serve the HSC campus.

Lori Fielding, thanks for always taking the time to consult with Purchasing on unusual requests. Thanks also for remaining open to find the best solution for all.

Introducing

Susan Ross, thanks for always taking the time to share history and expertise when discussing the possibility of changing any process. We value your contributions to the success of the BSC partnership.

Sally Ross, thanks for working closely to solve issues with DIR contracts. Your assistance was greatly appreciated.

Introducing

Leonor Acevedo , you have been recognized as one that always treats others with courtesy and respect. Thanks for being a great partner!

Linda LaRose, thanks for involving Purchasing early in your procurement processes. Thanks also for dealing with vendors so logically. You are appreciated!

Introducing

Carl Bluemel, thanks for facilitating employee news and information on the HSC calendar and in the Daily News. With your help, we reached a broader audience with updates, such Insurance Open Enrollment, HUB Fairs, and changes in UNT System processes.

Sallie Spotanski, you are appreciated for your assistance to the HUB area. Thanks for being a great partner!

Thresia Taylor, has been identified as another “can do” attitude partner who recently worked with Payroll to save time and money with a bank deposit. We appreciate you!

Christine Keas, thanks for always wearing a smile regardless of the situation. You are a great partner!

Thresia Taylor, has been identified as another “can do” attitude partner who recently worked with Payroll to save time and money with a bank deposit. We appreciate you!

Thresia Taylor, has been identified as another “can do” attitude partner who recently worked with Payroll to save time and money with a bank deposit. We appreciate you!

Barbara Conley, thanks for your patience and flexibility in working with hotel partners and prospective employees. You are a very patient partner!

Terry Prindle, you are appreciated for being proactive and reaching out to the BSC to see how you could make a process seamless. Thanks for being a great partner!

Thresia Taylor, has been identified as another “can do” attitude partner who recently worked with Payroll to save time and money with a bank deposit. We appreciate you!

Donna Weeden, we appreciate all the great feedback provided to us in our quest to make things better for all. You are a great partner!

Pat Dossey, you are always so wonderful to respond so quickly to all of our inquiries. Thanks for being a great partner!

Solution Center Updates

Email Handling of BSC, Training, Payments, and Purchasing inboxes now being completed by Customer Care Experts (Solution Center)

If nothing happens, you likely need java installed or updated.Contact your local IT Support.

You will most likely receive this security warning. Choose No

You may be prompted to enter EUID & Password.If so give it a try. If it doesn’t work, put UNT\ in frontof your EUID. If that still doesn’t work, note the screen shot the error and send to bsc_is_team@untsystem.edu.

Double click the document you wish to view. A viewer will open with the selected document. Even if there are no documents available, the webnow window will open and indicate “No documents found.” Remember that documents attached to the requisition are visible in EIS. Click the requisition icon on the lifecycle, then the requisition schedule and distribution hyperlink, and then any paperclip icons on the line.

Double click the document you wish to view. A viewer will open with the selected document. Even if there are no documents available, the webnow window will open and indicate “No documents found.” Remember that documents attached to the requisition are visible in EIS. Click the requisition icon on the lifecycle, then the requisition schedule and distribution hyperlink, and then any paperclip icons on the line.

HR Updates

Annual Enrollment Ends Tomorrow, July 27th. Please help remind those

in your department/area.

Onboarding for all non-regular faculty and staff will be available

August 1st

FMLA Training is available for departments – let us know if you

have a need.

Graduate Student Termination Process

Payment Updates

Year End Deadlines for Payments• 08/27/2012 AP FY 13 opens

• 09/04/2012 Travel vouchers must be received for FY 12 processing.

• 09/07/2012 AP FY 12 closes

• 09/08/2012 PO Roll

• 09/10/2012 Last day for journals

Standardized Travel Voucher

• Received approval to use one form for all agencies.

• Information and a timeline to roll this out coming soon!

Purchasing Updates

Year End Reminders for ePro Coordinators

• We will begin closing PO’s prior to PO Roll at the end of the year. Collaborative effort between departments, Purchasing, BSC IS Team, and campus Controller Offices.

• Department identified need for PO close, use PO Change Request from BSC website. Once closed, no further activity allowed on that PO.

Multiple Dept. ID’s on Requisitions

• Approval Granted

• Instructions, announcements, and tips are forthcoming (Daily News, Email updates, BSC Website)

• Begin now for FY13 Blankets

Q&A

QUESTION regarding training on onboarding & offboarding was asked.

ANSWER: remember that these are for the employee. We will have information sessions for you, but the employee is the one who uses these.A clarification was made by the supervisor of mail services about invoices received at HSC.

Invoices without a person’s name on them will go to Accounting at HSC and then to BSC.Invoices with a staff person’s name on it will still go to the department first. Need to work together for timely payment.