hris group 4

7/31/2019 Hris Group 4

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Recruitment System atNovartis Sourcing team is outsourced and consists of external off-payroll

associates and are responsible for the sourcing, screening and

short listing of CVs.

Sourcing of CVs are done from many Job portals like Naukri,

Monster.com, etc and apart from that Novartis also invites

applications in its career portal for interested candidates.

Sourcing team at first identifies the resumes as per requirements

and then contact them to explain them about the position andlook out for interested candidates.

Then they prepare a tracker with the general information of all

candidates and forward it to staffing specialist.


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Recruitment System atNovartis Staffing Specialist cross checks the shortlisted CVs as per the

requirements and then finalizes the tracker and send it forward

along with resumes to the line managers for further

supervision.

After the review of the Line manager, the staffing specialist

locks the tracker and coordinate with the HR Business partner

for deciding on the selection process which may involve a

written test followed by personal interview or direct personal

Interview.

Depending upon the Position, the further selection criteria is

decided.


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Recruitment System atNovartis If written test is conducted, then the candidates further meeting

the passing criteria go further for personal interview.

The Personal Interview is conducted by staffing specialist and

HR Business partner along with the senior people from line

function.

The final list of selected candidates are informed with offer

letter, joining date and other joining formality requirements that

has to be met.


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Level 0 DFD


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Level 1 DFD


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Candidate

NovratisLine

Function

Source

GenerateRequest

Notification

UpdateRequirement

Delete LineFunctionRequest

Delete Applicant

UpdateApplicant

ValidateApplicant

SCREENAPPLICANTS

Update Tracker Close Position

GenerateClosure

NotificationManage Tracker

Initiate WrittenTest

AdministerWritten Test

UpdateAcceptance

EvaluateWritten Test

AdministerPersonalInterview

Update FinalSelectedCandidates

InitiateAppointment

Letter

Line FunctionRequest

Database

ApplicantDatabase

Short listedapplicantdatabase

Selected Associatesdatabase

Exam PaperDatabase

Final SelectedCandidates

AssessmentDatabase

LineFunctionRequest

Line Function Request

NotifyRequestMessage

VacancyNotification

Initiate Screening

Close Position Message

Applicant Details

Delete Switch

ShortlistedResumes

ConfirmedTracker

Updated TrackerApplication Detail

Written test details

Exam paper

Written testAssessmentand marks

Final Selected Candidates

Final SelectedCandidates

Appointment Letter request

AppointmentLetter

Offer Acceptance Letter

SelectedAssociates

Filled Positions

ClosureNotification

InitiateDeletion

InitiateDeletion

Delete Switch

ShortlistedResumes

ShortlistedResumes

Written Test ApplicantList

Call for written test

Written test Request

QualifiedCandidates

ValidatedDetails

Update Request


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ER Diagram


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Entities Attributes

Applicant Candidate ID, Name, Address, DOB, Phone Number,IsActiveStatus, experience, organization, from date, to date

Source Candidate ID, Portal Type (Career/External), CVType

(Fresher/Lateral), Business Function

(Marketing/Operations/Finance)

Novartis Line Function BP-HR ID, Job ID, Job Category, No of vacancies, Candidate

ID, Staffing Specialist, Line Manager

Short list Candidate ID, Sourcing Associate, IsShortlisted

Result Test Score, Interview Score, Candidate ID

Appointment Candidate ID, Offer Letter Number, Joining Date, Joining

Location, Documents Required


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Thank You