HR Status

Name

Manual (M), Automatic (A), 

or Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

1st Interview Successful

M Use this status when an applicant successfully passes the first interview

Yes – Interview 1 Evaluation Form

1. 2nd Interview 2. Reference Check3. PeopleSoft Validations Check4. Additional Hire-Copy to Waiver5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled

2nd Interview M Use this status when a second interview is required

No 1. Candidate can withdraw

1. 2nd Interview Successful2. Declined-2nd Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

2nd Interview Successful

M Use this status when an applicant successfully passes the second interview

Yes – Interview 2 Evaluation Form

1. 3rd Interview2. Reference Check3. PeopleSoft Validations Check4. Additional Hire-Copy to Waiver5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled

3rd Interview M Use this status when a third interview is required

No 1. Candidate can withdraw

1. 3rd Interview Successful2. Declined-3rd Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

3rd Interview Successful

M Use this status when an applicant successfully passes the third interview

Yes – Interview 3 Evaluation Form

1. Reference Check2. PeopleSoft Validations Check3. Additional Hire-Copy to Waiver4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled

Additional Hire-Copied to Waiver

M Use this status after Kenexa BrassRing automatically completes the disposition form and applicant is filed to the requisition folder

No 1. PeopleSoft Validations Check2. Declined-Candidate Withdrew via Manager3. Declined-Position Cancelled

Additional Hire-Copy to Waiver

M Use this status when there is a Request Additional Hire in PeopleSoft

No 1. Complete the disposition form

None

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), 

or Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

Alternate 1st Interview

M Use this status when you are not sure if you will interview the applicant, but are not ready to reject them yet

No 1. Candidate can withdraw

1. Declined-Alternate 1st Interview2. Primary 1st Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

Application Submitted

A Kenexa BrassRing automatically assigns this status when an internal or external applicant’s application is auto-filed to the requisition folder

Yes – Job Application 1. Candidate can withdraw

1. Declined-Min Quals Not Met2. Declined-Resume Review3. Declined-Desired Quals Not Met4. References Requested5. Min/Desired Quals Met6. Declined-Ineligible for Rehire7. Declined-Candidate Withdrew via Manager8. Declined-Position Cancelled

Assessment Successful

M Use this status when an applicant has passed the required assessment (Police Department Use Only)

No 1. Candidate can withdraw

1. Alternate 1st Interview2. Primary 1st Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

BGC Not Required A Kenexa BrassRing automatically assigns this status after the applicant’s Personal Data Form has been completed and a background check is not required

Yes – Personal Data Form

1. Final Offer2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager

BGC Required A Kenexa BrassRing automatically assigns this status after the applicant’s Personal Data Form has been completed and a background check is required

Yes – Personal Data Form

1. Auto-Email sent to the recruiter

1. BGC Initiated2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled5. BGC Not Required

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), 

or Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

BGC Initiated M The recruiter assigns this status to denote the initiation of the background check

Yes – Personal Data Form

1. Auto-Email sent to the hiring manager2. Candidate can withdraw

1. BGC Meets Policy2. Declined-BGC Does Not Meet Policy3. Declined-Offer Withdrawn4. Declined-Position Cancelled

BGC Meets Policy M The recruiter assigns this status when the Background Check Result Details Form indicates that the applicant meets the policy OR the recruiter assigns this status when the decision is made to hire an applicant after the Background Check Result Details Form indicates that the applicant does not meet the policy

Yes – Background Check Result Details Form

1. Auto-Email sent to the hiring manager

1. Final Offer2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

BGC Does Not Meet Policy

M The recruiter assigns this status when the Background Check Result Details Form indicates that the applicant does not meet the policy

Yes – Background Check Result Details Form

1. Auto-Email sent to the hiring manager

None

Conditional Offer(i.e., Verbal Offer)

M Use this status to denote the conditional offer step for staff/students

Yes – Offer Form Staff/Students

1. Smart Approval process initiates after Offer Form is created

1. Conditional Offer Approved2. Declined-Conditional Offer Student/OHR/Provost3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled

Conditional Offer Accepted

M Use this status when an applicant accepts the conditional offer

No 1. Personal Data Requested2. Fingerprints Required3. BGC Required4. BGC Not Required5. Decline-Offer Withdrawn6. Declined-Candidate Withdrew via Manager7. Declined-Position Cancelled

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), 

or Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

Conditional Offer Approved

A Kenexa BrassRing automatically assigns this status when a conditional offer has been approved

No 1. Conditional Offer Accepted2. Declined-Conditional Offer3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled

Conditional Offer for Graduates

M Use this status for conditional offers to graduates

Yes – Offer Form Graduates

1. Conditional Offer Accepted2. Declined-Position Cancelled

Declined-3rd Interview

M Use this status when an applicant does not pass the third interview

Yes – Interview 3 Evaluation Form AND Disposition Form

1. Complete the disposition form2. Send manual email to the applicant

None

Declined-1st Interview

M Use this status when an applicant does not pass the first interview

Yes – Interview 1 Evaluation Form AND Disposition Form

1. Complete the disposition form2. Send manual email to the applicant

None

Declined-2nd Interview

M Use this status when an applicant does not pass the second interview

Yes – Interview 2 Evaluation Form AND Disposition Form

1. Complete the disposition form2. Send manual email to the applicant

None

Declined-Alternate 1st Interview

M Use this status if you have decided not to interview the applicant

Yes – Disposition Form

1. Complete the disposition form2. Send manual email to applicant

None

Declined-Assessment

M Use this status when an applicant has not passed the required assessment

Yes – Disposition Form

1. Complete the disposition form2. Send manual Email to the applicant

None

Declined-BGC Does Not Meet Policy

M The recruiter assigns this status when an applicant does not meet the policy

Yes – Background Check Result Details Form

1. Auto-Email sent to hiring manager2. Manual email sent to applicant

None

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), 

or Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

Declined-Candidate Withdrew via Gateway

A Kenexa BrassRing automatically assigns this status when an applicant withdraws from an applied position via the Gateway

No 1. Auto-Email sent to applicant

None

Declined-Candidate Withdrew via Manager

M Use this status when a candidate is no longer interested in pursuing the position

Yes – Disposition Form

1. Complete the disposition form2. Auto-Email sent to candidate

None

Declined-Conditional Offer

M Use this status when an applicant has rejected the conditional offer and a revision will not be submitted

Yes – Disposition Form

1. Auto-Email to applicant

None

Declined-Conditional Offer Student/OHR/Provost

M Use this status when a conditional offer has been rejected per the Smart Approval process and a revision will not be submitted

Yes – Disposition Form

1. Complete the disposition form

None

Declined-Desired Quals Not Met

M Use this status when an applicant does not meet the desired qualifications based on a review of the resume

Yes – Disposition Form

1. Complete the disposition form2. Auto-Email sent to applicant

None

Declined-Final Offer

A Kenexa BrassRing automatically assigns this status when the applicant does not accept the final offer in the candidate portal

Yes – Disposition Form

1. Auto-Email to the applicant

None

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), 

or Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

Declined-Ineligible for Rehire

A Kenexa BrassRing automatically assigns this status when a rehire eligibility form exists

Yes – Rehire Eligibility Form

1. Recruiting team completes the disposition form (Waivers only)2. Auto-Email to the recruiter3. Manual Email to the applicant

None

Declined-Min Quals Not Met

B Kenexa BrassRing automatically assigns this status when an applicant does not meet the minimum qualifications based on the scores from the Talent Gateway questions OR use this status when an applicant does not meet the minimum qualifications based on a review of the resume and/or Talent Gateway responses

No 1. Complete the disposition form2. Auto-Email sent to applicant

None

Declined-Offer Withdrawn

M Use this status to withdraw an offer (available after Conditional Offer, but before Final Offer Accepted)

No 1. Send manual email to the candidate

None

Declined-PeopleSoft Validations

M Use this status when an applicant does not pass the PeopleSoft validations, and you have decided not to correct

Yes – PeopleSoft Validations Form AND Disposition Form

1. Complete the disposition form2. Send manual email to the applicant

None

Declined-Position Cancelled

M Use this status when the position has been cancelled

No 1. Complete the disposition form2. Auto-Email sent to the applicant

None

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), or 

Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

Declined-Reference Check

M Use this status when an applicant does not pass the reference check

Yes – Reference Check Results Form AND Disposition Form

1. Complete the disposition form2. Send manual email to the applicant

None

Declined-Resume Review

M Use this status when an applicant fails to complete the requested Reference Check Form OR use this status when an applicant meets the minimum/desired qualifications, but is an unsuitable applicant based on a review of the resume

Yes – Disposition Form

1. Complete the disposition form2. Auto-Email sent to applicant

None

Final Offer M Use this status when the final offer is extended to the applicant after the final offer packet is sent to the candidate

No 1. Final Offer Accepted2. Declined-Final Offer3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled

Final Offer Accepted

A Kenexa BrassRing automatically assigns this status when the applicant accepts the final offer in the candidate portal

No 1. Auto-Email sent to the hiring manager

1. Declined-Offer Withdrawn2. I9 Required3. I9 Not Required4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled

Fingerprints Initiated

M The recruiter assigns this status to denote the initiation of the fingerprinting process

No 1. Auto-Email to the hiring manager2. Manual email sent to the applicant with fingerprint instructions

1. BGC Initiated2. Final Offer3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), or 

Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

Fingerprints Required

A Kenexa BrassRing automatically assigns this status after the applicant’s Personal Data Form has been completed, and the Fingerprints requirement checkbox on the requisition is checked

Yes – Personal Data Form

1. Auto-Email sent to the recruiter

1. Fingerprints Initiated2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

Hired A Use this status after the PeopleSoft record setup and EmplID generation, and the New Hire Form has been updated

Yes – New Hire Form 1. Auto-Email sent to the hiring manager

None

I9 Not Required A Kenexa BrassRing automatically assigns this status when the applicant is a student who has been hired into an additional job or a replacement for a current job, or an internal applicant

No 1. Ready to Hire2. Declined-Position Cancelled

I9 Required A Kenexa BrassRing automatically assigns this status when the applicant is a student who is not currently employed with ASU, a past ASU employee, or an external applicant

No 1. Ready to Hire2. Declined-Position Cancelled

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), or 

Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

Initiate Assessment M Use this status when an assessment is required (Police Department Use Only)

No 1. Candidate can withdraw 1. Declined-Assessment2. Assessment Successful3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

Min/Desired Quals Met

M Use this status when an applicant meets the minimum/desired qualifications for the position

No 1. Candidate can withdraw 1. Declined-Resume Review2. Initiate Assessment-DPS Only3. Alternate 1st Interview4. Primary 1st Interview5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled

PeopleSoft Validations

M Use this status to denote the PeopleSoft validations step. This will trigger a data export to PeopleSoft. A pop-up message should appear with the results.

Yes – Personal Data Form

1. Candidate can withdraw 1. PeopleSoft Validations Passed2. PeopleSoft Validations Failed3. Declined-PeopleSoft Validations4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled

PeopleSoft Validations Check

M Use this status to denote the PeopleSoft Validations Check step

No 1. PeopleSoft Validations Required2. PeopleSoft Validations Not Required

PeopleSoft Validations Not Required

A Kenexa BrassRing automatically assigns this status for external applicants or past employees

No 1. Conditional Offer2. Conditional Offer for Graduates3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

PeopleSoft Validations Failed

A Kenexa BrassRing automatically assigns this status when an applicant has not passed the PeopleSoft validations

Yes-PeopleSoft Validations Form

1. Auto-Email sent to the hiring manager

1. PeopleSoft Validations2. Declined-PeopleSoft Validations3. Declined-Candidate Withdrew via Manager

PeopleSoft Validations Passed

A Kenexa BrassRing automatically assigns this status when an applicant has successfully passed the PeopleSoft validations

No 1. Auto-Email sent to the hiring manager2. Candidate can withdraw

1. Conditional Offer2. Conditional Offer for Graduates3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), or 

Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

PeopleSoft Validations Required

A Kenexa BrassRing automatically assigns this status for internal applicants

No 1. PeopleSoft Validations2. Declined-Candidate Withdrew via Manager3. Declined-Position Cancelled

Personal Data Requested

A Kenexa BrassRing automatically assigns this status after an external applicant or past employee accepts the conditional offer

No 1. Auto-Email sent to applicant with the Personal Data Form2. Auto-Email sent to hiring manager when applicant completes the Personal Data Form

1. Fingerprints Required2. BGC Required3. BGC Not Required4. Declined-Offer Withdrawn5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled

Primary 1st Interview

M Use this status when you have decided to interview an applicant

No 1. Candidate can withdraw 1. 1st Interview Successful 2. Declined-1st Interview 3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

Ready to Hire M Use this status to denote that the applicant is ready for hire. A pop-up message should appear with the results.

Yes – New Hire Form

1. Hired2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

Reference Check M Use this status after you have made your final applicant selections to denote the reference check step

No 1. Reference Check Successful2. Declined-Reference Check3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

Reference Check Successful

M Use this status when an applicant successfully passes the reference check

Yes – Reference Check Results Form

1. PeopleSoft Validations Check2. Additional Hire-Copy to Waiver3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

HR Statuses

 HR Status

Name

Manual (M), Automatic (A), or 

Both (B)

When to UseStatus

Form Must Be Completed Prior to 

Status ChangeResults Resulting HR Status Choices

References Requested

M Use this status when an applicant has not provided references

No 1. Auto-Email sent to applicant with Reference Check Form2. Candidate can withdraw

1. Declined-Resume Review2. Declined-Desired Quals Not Met3. Min/Desired Quals Met4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled

Waived Application Submitted

M Use this status after an applicant profile is filed to a requisition folder for a waived position

No 1. PeopleSoft Validations Check2. Declined-Ineligible for Rehire3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled

HR Statuses

HR Status: BGC Does Not Meet Policy (Hiring Manager)

HR Status: BGC Initiated

HR Status: BGC Meets Policy (Hiring Manager)

HR Status: BGC Not Required

HR Status: BGC Required

HR Status: Candidate Withdrew

HR Status: Declined-Assessment

HR Status: Declined-Interview

HR Status: Declined-PeopleSoft Validations

HR Status: Declined-References

HR Status: Declined-Resume Review

HR Status: Final Offer Accepted (Candidate)

HR Status: Final Offer Declined (Candidate)

HR Status: Fingerprint - Instructions

HR Status: Fingerprint Check Completed-Failed

HR Status: Fingerprint Check Completed-Passed

HR Status: Fingerprint Check Initiated

HR Status: Fingerprints Required

HR Status: Ineligible for Rehire (Candidate)

HR Status: Ineligible for Rehire (Recruiter)

HR Status: Min/Desired Qualifications Not Met

HR Status: Offer Declined

HR Status: Offer Letter

HR Status: Offer Withdrawn

HR Status: PeopleSoft Validations Returned-Failed

HR Status: PeopleSoft Validations Returned-Passed

HR Status: Personal Data Form Completed

HR Status: Personal Data Requested

HR Status: Position Cancelled

HR Status: References Requested

HR Status: References Submitted

HR Status: No Response to Offer

HR Status: EmplID Updated

HR Status: Req Open (Hiring Manager)

HR Status: Offer Accept Reminder