HR Action Request

The Ohio State UniversityOSU Extension

FinancialsHuman Resources

The Ohio State UniversityOSU Extension

?

Which system is the greater fraud risk?

• Audit concerns• Simplification• Approval documentation

The Ohio State UniversityOSU Extension

Why?

The Ohio State UniversityOSU Extension

Process

Supervisor/Initiator submits request

Approver(s) review/request more

information/add another approval

level

Approved request sent to Service Center

for action

Benefits:• Ease of use• Transparency • Automatic records retention• University-wide • Custom application

The Ohio State UniversityOSU Extension

Demonstration – HireScenario: • Position description was written and approved. • Position was posted. • Applications were reviewed. • Candidates were interviewed. • Candidate was selected, offer letter was sent.• Candidate returned signed offer letter accepting.• Unit lead is now ready to enter an HRA to hire the

selected candidate.

Documents needed: Signed and accepted offer letter

The Ohio State UniversityOSU Extension

Demonstration – Change Hours WorkedScenario: • An employee that reports to you asked to change their

hours from 40 to 30. You agree and need to gather the appropriate approvals required for HR action.

Documents needed: Signed letter from employee making request to change hours worked.

The Ohio State UniversityOSU Extension

Demonstration – Change Funding SourceScenario: • County commissioner funds are running low.• Unit has cost recovery funds available.• 40% of office associate will now be paid from the cost

recovery fund.

Documents needed: None.

3. Service Center Review / Action• Service center reviews the request and may contact the

requestor if more information is needed• Service center determines what action to take and executes

the transaction; request is marked complete in HRA• Requestor can check status of request at any time

The Ohio State UniversityOSU Extension

Key Points

• Simplicity• Less forms• Electronic approval• Happy auditors

The Ohio State UniversityOSU Extension

HRA Website

• http://extensionhr.osu.edu/hra.html

The Ohio State UniversityOSU Extension

Questions?