How to write a good AHRC grant application (Research Grants & Fellowships) Arts and Humanities Research Council

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<ul><li>Slide 1</li></ul><p>How to write a good AHRC grant application (Research Grants &amp; Fellowships) Arts and Humanities Research Council Slide 2 INTRODUCTION Slide 3 The content and the quality of the grant application submitted to the AHRC determines whether or not the applicant is successful in receiving the funding for which they have applied. To make sure that an application has the best possible chance of being funded, it is important that applicants, research officers and other staff, who assist them in preparing and submitting an application, have a thorough understanding of the application process and of what makes a good application. Slide 4 The following slides focus on Research Grants and Fellowships with the notes providing informal guidance for applicants and research officers. The AHRC advice applicants to read the AHRC Funding Guide and all relevant scheme guidance. AHRC Funding Guide scheme guidance Other schemes may vary at any stage so please check the relevant guidance. Slide 5 Deadlines: Research Grants (RGs) and Fellowship (Fels) schemes operate without formal deadlines and applicants can submit proposals at any time of the year. Assessment Process: Unless otherwise stated, the assessment process for a proposal will take approximately 30 weeks. The start date entered on the proposal should be no earlier than 9 months after submission and should be no later than 18 months after submission. On occasions, where there is a delay in obtaining the peer reviews for a proposal, the assessment process may take longer. In such circumstances the AHRC will contact applicants regarding any delay. Slide 6 Terms and conditions: Anyone involved in the preparation and submission of a proposal should familiarise themselves with the terms and conditions for fEC grants and the AHRCs regulations. Details of all the requirements and the terms and conditions for research proposals can be found in the AHRCs Research Funding Guide.AHRCs Research Funding Guide Submission: Applicants should complete the proposal form on the Joint Electronic Submission System (Je-S). AHRC uses the Standard Grant Proposal forms on Je-S.on Je-S When the proposal is completed it is initially submitted to the host organisations administration to undertake quality control including checking the completeness, validity and accuracy of the costs sought. If the proposal is being submitted against a Call for Proposals then sufficient time should be allowed for the organisation to process the proposal and submit it to the Council before the specified time and closing date. Slide 7 THE APPLICATION Slide 8 To consider - 1 Check the Research Funding Guide and scheme guidance to ensure: the proposal will be eligible the proposal fits the scheme you know what the assessment criteria are (read the peer review section so that you know what reviewers are being asked to consider) funder - which funder and which scheme? time needed: (1) to prepare, to liaise with collaborators and to complete the application including any internal institutional approval processes and submission to Council, (2) to ensure proposed start dates factor in internal approval processes and the recruitment of PDRAs or Project Students. Applicants should carefully consider the grant processing times in relation to their start date to ensure that they will have enough time to recruit staff and students to the grant. AHRC only allows slippage to start dates in exceptional circumstances. Slide 9 To consider 2 feedback - discuss your proposal with colleagues, peers and the Research Office and get their feedback. If applicable, get partners on board and allow time for them to contribute to the proposal development costings consult the Research Office on realistic costings content research question, methodology and context impact and dissemination read the guidance, consider the options and consult presentation making best use of space in the form. Read the Je-S Help Text to check exactly what is needed in each scheme page limits proposals exceeding page limits will be returned check and double check that all information is included and is accurate. Slide 10 Subject area and keywords For all schemes applicants are asked to classify a proposal in terms of subject area and keywords. This information will be used to assist in selecting Peer Review College reviewers and, for Research Grants proposals, determine the panel to which an application will be submitted. In framing a proposal, an applicant should ensure that it comprehensible to a wide academic audience, as panellists may not have specific expertise in the particular subject area of the proposal Specialist advice is made available to the peer review panel via the reviews provided by Peer Review College members The AHRC is committed to the principle that the work it funds should be disseminated to as wide an audience as possible, both within the UK and internationally. The Summary section on the proposal form asks applicants to describe the proposed research in simple terms in a way that could be publicised to a general audience and may be published on the AHRCs website if the application is successful. Slide 11 Academic beneficiaries The Academic Beneficiaries section asks applicants to summarise how their research will benefit other researchers in the field and where relevant academic beneficiaries in other disciplines. Academic communication and dissemination plans should be elaborated further in the Case for Support. Slide 12 Impact summary The Impact Summary asks applicants to address two questions: who will benefit from the research? how will they benefit from the research? Applicants are asked to consider users and beneficiaries of the research who are outside the academic research community (they can be individuals, specific organisations or groups/sectors). Please note that the Impact Summary may be published to demonstrate potential impact of Research Council funded research and so should not include any confidential information. Research Officers are advised also to refer to Section 5: Impact in the Resource Pack. Slide 13 Pathways to impact - 1 The Pathways to Impact (Impact Plan) is primarily for detailing the activities which will help develop potential economic and societal impacts. It should continue on from the two questions, addressed within the Impact Summary, by addressing the following question: What will be done to ensure that potential beneficiaries have the opportunity to engage with this research? The Pathways to Impact attachment is the applicants opportunity to describe in more detail how the potential impacts of the research beyond academia, as outlined in the Impact Summary, will be realised: how will the proposed research be managed to engage any users and beneficiaries that have been identified, or are identified, as the research progresses? How will the applicant tailor and target their impact activities to ensure that these are relevant to the specific user and beneficiary groups? How will the applicant tailor and target their impact activities to ensure they are appropriate for supporting the potential research impacts outlined? Innovative and creative approaches are strongly encouraged. Slide 14 Pathways to impact - 2 Applicants should consider (and address if appropriate) methods for communications and engagement, collaboration and exploitation. They should also detail who will be undertaking any impact activities and include any resource implications in the financial summary and in the separate Justification of Resources attachment. The attachment should be: up to 2 sides of A4 in Arial font no smaller than size 11. Slide 15 Attachments AttachmentResearch GrantsResearch FellowshipsResearch Fellowships early career Case for supportXXX Curriculum VitaeXXX Publication listsXXX Visual evidence (optional)XXX Technical Plan (if applicable) XXX Justification of resourcesXXX Pathways to impactXXX Work plan XX Head of Department Statement XX Mentor Statement X Slide 16 Curriculum Vitae summary curriculum vitae should be attached as separate documents for each Principal Investigator and any Co-Investigators, named postdoctoral researchers or named project students. each CV: no more than two sides of A4 paper in an Arial font no smaller than size 11 CVs should include basic information about education, employment history, and academic responsibilities. Applicants should bear in mind that the CV will help peer reviewers to assess whether they are well placed to undertake the proposal project. Slide 17 Publication Lists summary lists of publications/research outputs should be attached as separate documents for each Principal Investigator and any Co- Investigators or named postdoctoral researchers. these should cover major publications/outputs in the last five years no more than one side of A4 paper in an Arial font no smaller than size 11 brief articles, conference papers, etc. should not be included. applicants should asterisk those publications/research outputs of particular relevance to their current research proposal. Slide 18 Visual evidence Applications may include no more than two sides of A4 non-textual, visual evidence in support of the proposal, to illustrate the proposed aims and objectives and/or research methods. It is not permitted to include this material to supplement or replace the applicants CV or publications list or to illustrate previous work in any way nor should it be used to circumvent the page limit for the case for support. Web links are not checked and therefore should not be included. Slide 19 Technical Plan - 1 Please read the Research Funding Guide for full guidance on the Technical Plan. Applicants should consider carefully its definitions within the context of their research proposal. A Technical Plan should be provided for all applications where digital outputs or digital technologies are an essential part to the planned research outcomes. A digital output or digital technology is defined as an activity which involves the creation, gathering, collecting and/or processing of digital information. In this context, digital technologies do not include conventional software such as word processing packages and ICT activities such as email. You do not need to complete a Technical Plan if the only proposed digital output or technology consists of web-pages containing information about the project (as opposed to data produced by the project). Slide 20 Technical Plan - 2 The purpose is to demonstrate to the AHRC that technical provisions within a research proposal have been adequately addressed in terms of: delivering the planned digital output or the digital technology from a practical and methodological perspective; doing so in a way which satisfies the AHRC's requirements for preservation and sustainability. The AHRC has a responsibility to ensure that the research which it funds is achievable and high- quality, and that the outputs of the research will wherever appropriate be accessible to the community over the longer term. The level of detail provided should be proportionate to the envisaged value and importance of the proposed digital output or technology and to the cost of developing it. Slide 21 Technical reviewers Technical reviewers are selected from the Peer Review College to provide grades and comments on the technical aspects of a proposal submitted in the Technical Plan and will be asked to provide an assessment covering the following: project management data development methods infrastructural support data preservation and sustainability access copyright and intellectual property rights (IPR) They will provide an overall assessment (grade and overall conclusions on the proposal, including strengths and weaknesses). The AHRC also asks technical reviewers to provide a brief summary of the overall technical feasibility and merit of the proposal as well as any reservations and/or recommendations which are relevant. Slide 22 Justification for resources Peer reviewers are asked to consider Value for Money, so please consider this when justifying your resources. Applicants should: explain why the indicated resources are needed, taking account of the nature and complexity of the research proposed. It is not sufficient merely to list what is required have regard for the breakdown of resources into the summary fund headings Directly Incurred, Directly Allocated and (where appropriate) Exceptions in some cases, such as investigator time, use of internal facilities and shared staff costs (all likely to be Directly Allocated costs), the basis of the costing need not be justified, but the need for the resources does need justification try to be explicit about the need for the level of investigator time sought, bearing in mind the complexity of the research, the need to manage the project and supervise staff and any wider considerations such as collaboration, research communication or facilities usage. There is no need to justify estates and indirects. Any proposals requesting items that would ordinarily be found in a department, for example non-specialist computers, should include justification both for why they are required for the project and why they cannot be provided from the Research Organisation's own resources (including funding from indirect costs from grants). Slide 23 Case for Support - 1 A proposal must be accompanied by a Case for Support attachment. It is extremely important that this includes the information described in the Research Funding Guide. The Case for Support headings have been developed based on feedback from peer reviewers and applicants should use these headings when writing their Case for Support. Proposals containing attachments exceeding the stated limits, or not adhering to the specified format, will not be considered. If an applicant choose to include footnotes or a bibliography (applicants are not required to do so) these must be included within the page limit. The Case for Support should be in Arial font no smaller than size 11. Scheme-specific guidance on what should be included in the Case for Support is contained in Section One of the Funding Guide. Slide 24 Case for Support - 2 Page limits for each scheme are: grants (standard and early career route): 7 pages fellowships (standard and early career route): 7 pages The statement of eligibility for the early career route does not count as part of the page limit and should be written on 1 separate page. While applicants should aim to make the Case for Support as concise, specific and clear as possible, the work to be undertaken should nonetheless be fully explained, as failure to provide adequate detail on any aspects may seriously prejudice the application. All Cases for Support need to include a heading of Technical Summary. Slide 25 Case for Support - 3 All Cases for Support need to include a heading of Technical Summary. If digital outputs or digital technologies are essential to...</p>

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