how to use google docs - part 1: overview of google drive
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How to Use Google DocsCopyright 2013 TheUltimateDreamVA.wordpress.com 1
Part 1 Overview of Google Drive
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What is Google Docs?
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Google Docs is a freeware web-based
office suite offered by Google within its
Google Drive service.
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You must have a Google account to
access Google Docs.
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A Google account is a user account
which provides access to Google-owned
services such as Google Drive, Youtubeand Blogger.
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So in your browser, type:
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You will be directed here.
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Click on Sign Up to create an account if
you dont have one yet.
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You will be directed here.
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Fill in the fields.
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Scroll down to see all of the fields.
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Once youre done creating your account,
you will see this page.
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Note that if you click on Back to Google
Docs,
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you will see a Working Document.
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So click Drive because thats where
Google Docs is housed.
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Google Drive is
A cloud storage service and
The new home of Google Docs
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Google Docs was integrated with Google
Drive in 2012.
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Next time you sign in
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Whether at Google Drive
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Or at Google Docs,
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Youll be directed at the Google Drive
home page.
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Well, it wont look exactly like this if
youll have done some activities by then.
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Google always changes.
Who knows what changes might have
occurred when youre viewing mytutorial.
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At the left side is the navigation bar.
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Shared with me contains
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Starred is still empty.
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Recent contains what Ive recently
opened and edited.
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Dont be surprised that there are files
already. Ive been working on this
presentation for 3 days, Im just
working backward to show more details.
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When you right-click on a file, this menu
appears,
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And these options appear.
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Notice that Ive added a star to the
topmost file
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Hence, now it appears in Starred tab.
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You can delete a file by clicking the
checkbox, then either Remove or the
delete icon.
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Click on Create to view the types of
documents that can be created in
Google Docs.
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In addition to Folder, there are 5
document types that can be created.
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This is the Upload button.
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If you click it, you will see what you can
actually upload.
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Individual files,
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And an entire folder!
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Lets try to upload some files.
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Click on Upload button, choose Files.
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Select the file you want to upload.
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Click on Open
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This screen will pop up.
No Save button to clickit has been saved
because Google Docs has an autosave feature.
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Click the dropdown arrow
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These options will show. Click on
Confirm settings before upload.
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Notice the Settings?
It means the uploaded document was not
converted to Google Docs format.
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Notice this?
It means you have 15GB free space
in Google Drive!
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15GB free space beats the 2GB free
space offered by Dropbox!
Oh, well
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Now lets upload the same file with
modified setting.
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Click on Upload button, choose Files.
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This screen will pop up.
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Click on Convert documents...
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Click on Start Upload..
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This screen will pop up.
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Lets go back to My Drive.
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At this point, My Drive looks like this.
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Click More
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More tabs will appear. Click on Activity.
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Now only your Activity List will show.
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For this tutorial, lets work in the
Activity tab.
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The Activity section works like an Inbox.
We can manage files from there later.
By the way have you noticed the symbol
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By the way, have you noticed the symbol
for each file? First file is the file
converted to Google Docs format.
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Click on the first uploaded file.
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The document will open in the same tab.
Remember this was not converted to
Google Docs format,
So only these options are available; the
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So only these options are available; the
document is not editable.
PrintZoom to
fit
Zoom
outZoom in
Cli k Sh
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Click on Share
Sh i i ill
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Sharing settings will appear.
Click here to enter email of people you
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Click here to enter email of people you
want to invite.
Click on dropdown arrow to specify their
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Click on dropdown arrow to specify their
access.
Cli k Add g if t t
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Click Add message if you want to.
A d lf
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And cc or copy yourself
Th li k Sh &
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Then you can click on Share & save.
Y ill th thi
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You will then see this.
If li k Ch g
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If you click on Change
You ill see this
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You will see this.
For this tutorial click on 2nd option
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For this tutorial, click on 2nd option.
Click on Save
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Click on Save.
You will be back here Click on Done
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You will be back here. Click on Done.
Notice in your Activity list that the 2nd
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y y
file has jumped to the top, and now has
a caption Shared My Drive.
N li k thi fil th t t d t
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Now click on this file thats converted to
Google Docs format.
It opens in another tab and is editable
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It opens in another tab and is editable.
Change a Virtual to an Online
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Change a Virtual to an Online
Click Insert choose Comment
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Click Insert, choose Comment.
Comment box will appear
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Comment box will appear.
Type in your comment
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Type in your comment
Click on Comment
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Click on Comment
No need to save remember?
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No need to save, remember?
Click on Share
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Click on Share
This time, permit the invitee to edit.
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Click on Share & save.
Click on Done
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Click on Done.
This is what I received in my email
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This is what I received in my email.
Lets say I clicked on the file and edited
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the document.
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In real-time online collaboration, you
can view the document as the other
collaborators view it.
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Lets say you have shared the
document with 4 Virtual Assistants
located abroad, you can see the textchanging and the cursor moving as
they revise the document.
Back on the document
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Back on the document
Click on File, choose See revision history.
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Click on File, choose See revision history.
Revision history will show on the left.
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Revision history will show on the left.
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In Revision history, you will see who
edited what. In case you dont like the
changes and you want to restore thedocument to a particular time,
Click on the entry.
R t thi i i ill h
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Restore this revision will show.
Click on Restore this revision. And it will
b t d t th t ti l ti
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be restored to that particular time.
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You can also upload images, audios, and
videos in Google Drive
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Which you and your friends or
teammates can access online anywherein the world.
How to manage files? Click on Create,
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g ,
choose Folder
This will appear. Type in the name of
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pp yp
folder here.
Click on Create
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Click on Create.
Theres your new Folder
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Theres your new Folder
Just drag any file that you want to store
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g y y
in your Test folder.
You can also sort files according to the
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options in the drop-down menu.
Right now you see files in List view
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Right now you see files in List view.
But if you click this
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But if you click this,
You see files in Grid view which may
help you decide faster what file goes
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help you decide faster what file goes
into what folder.
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So that was a quick tour in Google
Drive. Im pretty sure youll manage by
yourself when you finally decide to signup.
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Dont set your goals toolow. If you dont need
much, you wont becomemuch. Jim Rohn