how to use google docs
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HOW TO USE GOOGLE DOCS: AN EDUCATOR’S GUIDE
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What is Google docs?
An easy-to-use document, presentation, and spreadsheet editor that enables you to create, store, and share instantly and securely.
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Benefits of using Google docs No software to download Your work can be accessed from any
computer at any time It’s free!
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How will students benefit from Google docs?
Promotes and encourages group collaboration
Students will learn more about writing as a “process”
Work can be accessed and completed from anywhere at any time
It’s free!
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Let’s get started…
To use Google docs, you must first set up a Google account at www.google.com
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Step 1: Set up a Google account
Go to www.google.com Click on “more” Click on “even more”
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Step 1: continued
From the menu, click on Gmail
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Step 1: continued
Create your own username and password
If your students do not already have their own e-mail accounts, they can also create a Gmail account at www.google.com
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Step 2: Go to Google docs
Once you have your own Gmail account, go to the Google homepage
Click on “more”, then click on “even more” Click on “docs” from the menu
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Step 3: Creating a doc
Select “new” from the upper left hand corner
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Step 4: Choose the doc type
Select which type of document you would like to create
You can choose to create a document, a spreadsheet or a presentation
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Step 5: Editing the doc
A new version of the doc type will appear and you can edit it and make changes
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Step 6: Sharing the doc
To share the doc, click on the “share” tab on the right side of your screen
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Step 6: continued
Enter the e-mail addresses of those you would like to share this doc with in the space under “invite people”
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Step 6: continued
You can invite people as either “collaborators” or “viewers”
Collaborators – have access to the most recent version of the doc and can make changes and view past versions
Viewers – can see the most recent doc and cannot make any changes
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Step 6: continued
After the e-mail addresses have been entered Click on “invite collaborators”
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Congratulations!
Your doc is now shared You and your students can begin editing
the doc and sharing the changes from anywhere at any time