how to setup microsoft outlook app to read rights ... · how to setup microsoft outlook app to read...
TRANSCRIPT
VTC – Information Technology Services Division
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How to setup Microsoft Outlook app to read Rights Management Services (RMS)
encrypted email on mobile device
Microsoft Rights Management Services (RMS) provides an Email encryption mechanism to protect classified
information against unauthorized access.
VTC colleagues can make use of the RMS function to encrypt email and attachment with the Microsoft Outlook
Client installed in the desktop PC. Moreover, staff can also make use of the mobile device to read RMS
encrypted email, the Microsoft Outlook app on iOS and Android allow us to read RMS encrypted email
anytime and anywhere.
RMS encrypted email CANNOT be read on built-in iOS / Android mail app or other mail app client on mobile
device. Message will be shown as below when open RMS encrypted email.
VTC – Information Technology Services Division
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The following procedures shown how to setup Microsoft Outlook app on iOS and Android to read RMS
encrypted email.
Click here for setup Outlook app on iOS
Click here for Setup Outlook app on Android
Setup Outlook app on iOS
Step 1
Outlook for iOS requires iOS 8.0 or higher.
Download the Outlook for iOS from App
Store.
Tap “App Store” icon
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Step 2
Tap “Search” at bottom bar Input
“outlook” in the search bar and find
“Microsoft Outlook” Tap “GET” Tap
“INSTALL”
Step 3
Tap “Outlook” icon to start.
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Step 4
Tap “Get Started” to proceed.
Step 5
Setup “Outlook” to send notifications.
Tap “Notify Me” > “OK” to receive
notifications.
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Step 6
On the Add Email Account page, enter your
VTC email address Tap “Add Account”
Email address: <someone>@vtc.edu.hk
Step 7
Input “Password” on the Exchange Account
Details page.
Tap the at the top right hand corner to
proceed.
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Step 8
Tap “Maybe Later” to skip on Add Another
Account page.
Step 9
Tips are shown at the bottom bar.
Tap “Skip” to proceed.
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Step 10
Email will be synchronized to the Outlook app
including RMS encrypted email. Email can be
previewed in Inbox.
Tap the email to read email content.
When open RMS encrypted email,
Permissions label shown in RED.
RMS encrypted email can be read in
Microsoft Outlook app.
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Setup Outlook App on Android
Step 1
Outlook for Android requires Android 4.0.3
or higher.
Download the Outlook for Android from the
Play Store.
Tap “Play Store” icon
Step 2
Input “outlook” in the search bar Tap
“Microsoft Outlook” under the search
result.
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Step 3
Tap “INSTALL” to install Microsoft Outlook
app.
Step 4
Tap “Outlook” icon to start.
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Step 5
Tap “GET STARTED” to proceed.
Step 6
Input “VTC Email Address”, “Server Name”,
“Username” and “Password” on Connect
Exchange page.
Email Address: <someone>@vtc.edu.hk
Server: webmail.vtc.edu.hk
Username: CNA
Password: CNA’s password
Tap at the top right hand corner to
proceed.
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Step 7
Tips are shown at the bottom bar.
Tap “Skip” to proceed.
Step 8
Email will be synchronized to the Outlook
app including RMS encrypted email. Email
can be previewed in Inbox.
Tap the email to read email content.
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When open RMS encrypted email,
Permissions label shown in RED.
RMS encrypted email can be read in
Microsoft Outlook app.
THE END