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Setting up and running a Zoom webinar Before you can begin you will need to submit a support ticket with Service Desk get access to Zoom Pro. When you receive confirmation that you have

access you can proceed with the instruction set that is best suited to your situation.

Install the Zoom extension on your computer

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4. Click Extensions,

5. then scroll to the bottom of the page and click Get more extensions

1. Open Google Chrome browser

2. Click the Customise and control Google Chrome icon ( )

3. Scroll down to, and click Settings

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9. After installation restart your browser

and you will see the Zoom Scheduler

icon in your extensions bar

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6. Search for Zoom

7. Select Zoom by clicking + FREE

8. On the Confirm New Extension pop-up click Add

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Create a webinar and invite guests After you have installed the Zoom extension you are ready to create a webinar.

1. Create a calendar invitation in your Google calendar, then

2. click Make it a Zoom Meeting

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3. Instructions and links are

automatically created and included in

the invitation. Participants have a

choice of several methods of joining

the webinar.

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Hosting a Zoom webinar You are the host of the meeting if:

You started the instant meeting

You scheduled the meeting and started the meeting

You joined the meeting and claimed the host role

You are given the host role during a meeting

What options do I have as a host? The Host of the meeting will have control over all functions

and features in the meeting. To access these controls

select Manage Participants located in your in-meeting Zoom menu bar (toggle mouse to view).

Mute/Unmute All: mute/unmute all participants in meeting - you will be given the option (checkbox) to allow or not allow participants to unmute

Lock Screen sharing: by selecting lock screen sharing, other participants will not be able to share screen.

Mute on Entry: participants will automatically mute as they enter the

meeting

Play Enter/Exit Chime: plays a sound as participants join and leave

the meeting

Lock meeting: you can lock your meeting so that no other

participants may join

Stop Video: stop participant's video stream (unable to start video)

Make host: you can grant another participant permission to be the

host of the meeting - the host of the meeting can also Reclaim Host

after making another participant the host of the meeting

Remove: you can kick/boot participant(s) from the meeting

Allow record: you can allow other participants the option of recording

the meeting

Rename: rename the attendee name selection

Start attendee on hold: Place the participant ‘on-hold’, removing

them from the video and audio conference - *you must have Enable attendee on-hold selected in your Profile Settings prior to starting the meeting

Note: Host control features are only be available if the host is logged into the meeting.

The information in this section is from https://support.zoom.us/hc/en-us/articles/201362603-What-Are-the-Host-Controls-

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Participating in a Zoom Webinar To join a Zoom webinar from your computer,

1. click, or copy and paste the link in your calendar invitation into your browser,.

2. depending on your browser pop-up settings, you might be asked to allow Zoom to run on your computer; follow the prompts to accept Zoom

3. Copy and paste the meeting ID that is also located in the calendar invitation

Note – you can also particpate by phoning in to the meeting – details are included in the invitation

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1) Audio – to mute/unmute your

microphone

2) Video – turn camera on/off

3) Settings - To get the best experience

from your Zoom webinar it is

recommended that you use a webcam

and microphone. Click here to test your

audio and video settings before the

meeting.

4) Invite – invite other people to participate

in the webinar

5) Participants – to see who else is in the

meeting. From this list you will have the

option to:

a) Raise hand - notifies the host and

shows a simulated hand raise

b) Rename – to change your screen

name

6) Share screen – usually the host will use

this function to share their screen so you

can watch a demonstration or

presentation, however in certain

circumstances you might be asked to

share your screen with the group

7) Chat – when a webinar is in progress

some hosts prefer that participants use

chat to communicate rather than voice.

The chat function is also useful as a

‘back-channel’ where for having

conversations during the webinar

8) Record (if host has given permission)

9) Leave Meeting – closes the connection

Participant options

When you have successfully joined the webinar you should see on the screen the faces of the host and other participants. Some controls you might be asked

to use are:

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Choose the Video Layout There are 4 video layouts or views: Full Screen, Window, Gallery and Mini.

Normal/Full-Screen Window: To enter Full-screen mode you can double-click anywhere on the video meeting screen (you can also click on the "Full-screen" icon in the upper-right

hand corner of your meeting window).

To Exit full-screen mode repeat the above steps.

Note: In older versions of MacOS, please select Meeting and Enter Fullscreen in the Top Menu bar.

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Gallery view: You can also select to view your video layout in Gallery View. To

switch to Gallery View please select the icon located in the upper-

right hand corner of your screen. When viewing the Gallery view you

will be able to see all participants (up to 25) in the same window.

Mini Window: To switch to Mini-window view,

simply click on the minimize icon in

your window. You can move the mini

video window around the screen

Information in this section is from https://support.zoom.us/hc/en-us/articles/201362323-How-Do-I-Change-The-Video-Layout-

More information https://support.zoom.us/hc/en-us