how to prepare effective slides in powerpoint presentation

7/27/2019 How to prepare effective Slides in PowerPoint presentation

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Power Point Presentation


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Slide layout

Select an appropriate slide layout Use Title layout for title; and heading and bullet

layout for the content

Select a decent template

Use the template that is appealing and can be

shown well on projector.

You can change the colors of the template if you

want.Design menu Colors option


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Continued.

Add a new slide from home menu

Give appropriate title to each slide or

give continued indication

Limit number of slides according to the

time allotted


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Bullets

Use bullets to indicate points

Use sub- bullets for sub-points by giving tab

key

1. Use numbering when you want to show asequence

1. NEVER use bullets and numbering together

You can change the bullet style from home

menu bullets option

Limit the bulleted points to 7-8 in a single slide


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Fonts

Use the fonts that are visible on projector

easily

Dont use such fonts

Use 2432 as font size

Never use font size below 20 or above 32

Use DARK color fonts, or Colors that

contrast with the Background NEVER use light color fonts, or colors that

mix with background


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Continued.

Use bold and Italic fonts whenemphasizing a point

Check the spelling mistakes from spell-

check options from Review menu

You can highlight important word from

each sentence or point by color change

or bold or italic fonts


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Spacing

Whenever you are writing long paragraphs

like this one, make sure you use 1.5 line

spacing instead of one. Even when you feelthe slides contain too much words in one

paragraph, use 1.5 line spacing. Go to Home

menu Line spacing Option for making

changes in line spacing


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Continued.

Whenever you are writing long paragraphs likethis one, make sure you use 1.5 line spacinginstead of one. Even when you feel the slidescontain too much words in one paragraph, use1.5 line spacing. Go to Home menu Line spacing

Option for making changes in line spacing Whenever you are writing long paragraphs like

this one, make sure you use 1.5 line spacinginstead of one. Even when you feel the slides

contain too much words in one paragraph, use1.5 line spacing. Go to Home menu Line spacingOption for making changes in line spacing


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Graphics

Take care of the colors you use in your graphicsand Take appropriate charts and symbols to

denote your data

Cash

RawMaterial

Work-in-

process

FinishedGoods

debtors


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Pie chart

8.23.2

1.4

1.2

Sales

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

Add data labels using right click


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20

30

50

Students' background

BE

B.COM

BBA


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Bar chart

4.3

2.5

3.5

4.5

2.4

4.4

1.8

2.8

0

0.51

1.5

2

2.5

3

3.5

4

4.5

5

Category 1 Category 2 Category 3 Category 4

Series 1

Series 2


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Use of images

Use images cautiously

Dont use haphazardly

Dont make images too much large

Place image either at bottom or on the top as required

Check the images dont hide the content

To denote world related items

To denote connectivity

To denote work


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Tables

2007 2008 2009

Net Profit

Ratio

(In times)

1.5 1.23 1.9

Debtors

Turnover

(In Days)

23 25 28

Everything should be legibleAvoid too much Colors and Graphics


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Presentation Tips

Dont read all the text in theslide, especially when the content is a long

paragraph

Highlight important points so that youcan recall it in detail.

Know each and every word used in the

slide Read your slides at least 2 times before

presenting it to audience.

how to prepare effective slides in powerpoint presentation

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