how to prepare a powerpoint presentation center for learning and teaching fall 2003 binghamton...
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How to Prepare a PowerPoint Presentation
Center for Learning and TeachingCenter for Learning and Teaching
Fall 2003
Binghamton University
Contents 1. Getting started 2. Preparing a simple slide 3. Inserting and editing text 4. Inserting pictures and figures 5. Making a Table 6. Making a graph (chart) 7. Importing Data and Charts from Excel 8. Making action buttons 9. Adding animations 10. Organizing the presentation 11. Preparing handouts
1. Getting started Open Microsoft PowerPoint Open File, click on New Go to Blank Presentation, and click on Ok From the Auto Layout Menu, Click on the first slide (Title), and
click Next Fill in Title and Presenter Information To Add a theme and color scheme to your presentation, click on
the Format drop down menu and select Apply Design Theme Choose a Design Template, click Ok All of your slides will now have the same color and design theme
2. Preparing a simple slide(like this one)
Go to Insert, and click on New Slide. Choose a layout (second one presented). Type in slide’s title and slide’s text in boxes indicated. To move box, use mouse to grab hash line (between little
squares), and drag. To resize height, drag a square on a horizontal border. To resize width, drag a square on a vertical border. To resize box in proportion, drag a square on a corner. To add another text box, go to Insert, click on Text Box, then
click and drag to create new box.
3. Inserting and editing text
Go to Insert and choose Textbox from the drop down menu
Click on the slide and drag out with the mouse, creating a box
Type inside the box To move the box, click and drag a side of the box.
To resize the box, click and drag a corner Change the font size/shape/color by highlighting
the text, then right clicking the mouse. Use the options in the pop up menu to make your changes
4. Inserting pictures and figures To copy image from Internet to disk or hard drive:
For PC, right-click mouse on Image, go to Save as, name image, Save to your disk or hard drive.
For Mac, hold down Apple while clicking once on image, go to Save image as, name image, Save to your disk or hard drive.
To insert image from File: Click on Insert, go to Picture, select From File. Locate image on drive or disk, and click Insert.
To insert image from Clip Art: Click on Insert, go to Picture, select Clip Art. Choose image and click on Insert.
5. Making a Table Go to Insert, click on New Slide, and choose the
Table slide showing table. Click OK. (On an existing slide, Go to Insert, click on Table )
Double click on table icon. Choose numbers of rows and columns, and add one
to each for data labels. Select row or column, go to Table and click on
Merge Cells for data labels.
Major
Sex
Biology Physics
Male 200 100
Female 275 25
6. Making a Graph (Chart) Click on Insert, then on Chart (or click on chart icon)
Click on Datasheet, and fill in the headings and data
Click on slide to return to slide with graph
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Making another kind of graphfrom same set of data
Go to slide of first graph. Go to Insert, and click on Duplicate Slide. On the duplicate slide, double click on graph, and notice that
it overlies Datasheet with same data used for your first graph.
Go to Chart, click on Chart type, select a new type. Click back on slide to finish. After you look at the graphs, delete slide(s) you don’t want.
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7. Importing from Excel – Data as a resizable image
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Dickinson 2000 500 200 1000 300 4000Newing 500 2000 100 1500 10 4110CIW 750 3000 300 2000 150 6200Hinman 1000 1500 750 1500 500 5250Mountain View 50 75 100 200 20 445Total 4300 7075 1450 6200 980 20005
Binghamton University - Fall 2003Music Downloads by Genre from Kazaa by Community
Genre
On your Excel Spreadsheet, click and drag to select the range of cells you want to bring into PowerPoint. Copy it. IN POWERPOINT – Go to the Edit drop down menu, click on Paste Special. Choose Paste and Picture from the Pop Up Menu Right click on your data and choose Format Picture to change any colors
Importing From Excel – Data as an Excel Worksheet Object
CommunityRock Pop Jazz R&B Classical Total
Dickinson 2000 500 200 1000 300 4000Newing 500 2000 100 1500 10 4110CIW 750 3000 300 2000 150 6200Hinman 1000 1500 750 1500 500 5250Mountain View 50 75 100 200 20 445Total 4300 7075 1450 6200 980 20005
Binghamton University - Fall 2003Music Downloads by Genre from Kazaa by Community
Genre
On your Excel Spreadsheet, click and drag to select the range of cells you want to bring into PowerPoint. Copy It. IN POWERPOINT – Go to the Edit drop down menu, click on Paste Special. Choose Paste and Microsoft Excel Worksheet Object from the Pop Up Menu Double click on your data to make changes, using Excel.
Use the Same Method to Import Charts from Excel
Music Downloads by Genre from Kazaaby Community at Binghamton University - Fall 2003
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Dickinson Newing CIW Hinman Mountain View
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8. Making Action Buttons Go to Slide Show, click on Action Buttons, then
click on Custom. Place cursor on slide where you want the button. Click and drag to produce a small square. The
square is the button. Release the mouse. On pop-up menu that appears,
choose hyperlink to another slide, or URL, or whatever
Similarly install action button on hyperlinked slide so as to return to continuation of presentation.
9. Adding Animations(optional)
Click on text box. Then click on Slide Show, then click on Custom Animation
From the Effects tab choose animation style and sound effects.
From the Order and Timing tab choose the order of the animations and mouse click or automatic timing.
This is an example of an animation….
10. Organizing the Presentation Click on Slide Sorter View icon to see thumbnail
versions of all the slides in your presentation. To remove a slide, highlight it by one click, and
delete. To insert a new slide, click where you want to add
it. Go to Insert, click on New Slide. To rearrange existing slides, click on and hold the
slide you want to move. Drag and drop it in new location.
11. Preparing Handouts(optional)
Go to File, click on Print.Change setting on drop-down menu from
General to Microsoft PowerPoint.On the Print What drop-down menu, select
your preference.
The EndThe Center for Learning and Teaching
http://www.clt.binghamton.eduTechnical Support Specialist
Tera Doty
CLT Interns
Matt DietzPretema Latchman
Andres MokWei WangJoe Wong
Special Thanks to:
EngiNET
Rich Hodges
Department of Biological Sciences
Dr Alan Haber