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How to Prepare a PowerPoint Presentation Center for Learning and Center for Learning and Teaching Teaching Fall 2003 Binghamton University

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Page 1: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

How to Prepare a PowerPoint Presentation

Center for Learning and TeachingCenter for Learning and Teaching

Fall 2003

Binghamton University

Page 2: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

Contents 1. Getting started 2. Preparing a simple slide 3. Inserting and editing text 4. Inserting pictures and figures 5. Making a Table 6. Making a graph (chart) 7. Importing Data and Charts from Excel 8. Making action buttons 9. Adding animations 10. Organizing the presentation 11. Preparing handouts

Page 3: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

1. Getting started Open Microsoft PowerPoint Open File, click on New Go to Blank Presentation, and click on Ok From the Auto Layout Menu, Click on the first slide (Title), and

click Next Fill in Title and Presenter Information To Add a theme and color scheme to your presentation, click on

the Format drop down menu and select Apply Design Theme Choose a Design Template, click Ok All of your slides will now have the same color and design theme

Page 4: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

2. Preparing a simple slide(like this one)

Go to Insert, and click on New Slide. Choose a layout (second one presented). Type in slide’s title and slide’s text in boxes indicated. To move box, use mouse to grab hash line (between little

squares), and drag. To resize height, drag a square on a horizontal border. To resize width, drag a square on a vertical border. To resize box in proportion, drag a square on a corner. To add another text box, go to Insert, click on Text Box, then

click and drag to create new box.

Page 5: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

3. Inserting and editing text

Go to Insert and choose Textbox from the drop down menu

Click on the slide and drag out with the mouse, creating a box

Type inside the box To move the box, click and drag a side of the box.

To resize the box, click and drag a corner Change the font size/shape/color by highlighting

the text, then right clicking the mouse. Use the options in the pop up menu to make your changes

Page 6: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

4. Inserting pictures and figures To copy image from Internet to disk or hard drive:

For PC, right-click mouse on Image, go to Save as, name image, Save to your disk or hard drive.

For Mac, hold down Apple while clicking once on image, go to Save image as, name image, Save to your disk or hard drive.

To insert image from File: Click on Insert, go to Picture, select From File. Locate image on drive or disk, and click Insert.

To insert image from Clip Art: Click on Insert, go to Picture, select Clip Art. Choose image and click on Insert.

Page 7: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

5. Making a Table Go to Insert, click on New Slide, and choose the

Table slide showing table. Click OK. (On an existing slide, Go to Insert, click on Table )

Double click on table icon. Choose numbers of rows and columns, and add one

to each for data labels. Select row or column, go to Table and click on

Merge Cells for data labels.

Major

Sex

Biology Physics

Male 200 100

Female 275 25

Page 8: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

6. Making a Graph (Chart) Click on Insert, then on Chart (or click on chart icon)

Click on Datasheet, and fill in the headings and data

Click on slide to return to slide with graph

0

50

100

150

200

250

300

Biology Physics

Female

Male

Page 9: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

Making another kind of graphfrom same set of data

Go to slide of first graph. Go to Insert, and click on Duplicate Slide. On the duplicate slide, double click on graph, and notice that

it overlies Datasheet with same data used for your first graph.

Go to Chart, click on Chart type, select a new type. Click back on slide to finish. After you look at the graphs, delete slide(s) you don’t want.

0

50

100

150

200

250

300

Biology Physics

Female

Male

Page 10: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

7. Importing from Excel – Data as a resizable image

CommunityRock Pop Jazz R&B Classical Total

Dickinson 2000 500 200 1000 300 4000Newing 500 2000 100 1500 10 4110CIW 750 3000 300 2000 150 6200Hinman 1000 1500 750 1500 500 5250Mountain View 50 75 100 200 20 445Total 4300 7075 1450 6200 980 20005

Binghamton University - Fall 2003Music Downloads by Genre from Kazaa by Community

Genre

On your Excel Spreadsheet, click and drag to select the range of cells you want to bring into PowerPoint. Copy it. IN POWERPOINT – Go to the Edit drop down menu, click on Paste Special. Choose Paste and Picture from the Pop Up Menu Right click on your data and choose Format Picture to change any colors

Page 11: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

Importing From Excel – Data as an Excel Worksheet Object

CommunityRock Pop Jazz R&B Classical Total

Dickinson 2000 500 200 1000 300 4000Newing 500 2000 100 1500 10 4110CIW 750 3000 300 2000 150 6200Hinman 1000 1500 750 1500 500 5250Mountain View 50 75 100 200 20 445Total 4300 7075 1450 6200 980 20005

Binghamton University - Fall 2003Music Downloads by Genre from Kazaa by Community

Genre

On your Excel Spreadsheet, click and drag to select the range of cells you want to bring into PowerPoint. Copy It. IN POWERPOINT – Go to the Edit drop down menu, click on Paste Special. Choose Paste and Microsoft Excel Worksheet Object from the Pop Up Menu Double click on your data to make changes, using Excel.

Page 12: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

Use the Same Method to Import Charts from Excel

Music Downloads by Genre from Kazaaby Community at Binghamton University - Fall 2003

0

500

1000

1500

2000

2500

3000

3500

Dickinson Newing CIW Hinman Mountain View

Community

Do

wn

loa

ds

Rock

Pop

Jazz

R&B

Classical

Page 13: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

8. Making Action Buttons Go to Slide Show, click on Action Buttons, then

click on Custom. Place cursor on slide where you want the button. Click and drag to produce a small square. The

square is the button. Release the mouse. On pop-up menu that appears,

choose hyperlink to another slide, or URL, or whatever

Similarly install action button on hyperlinked slide so as to return to continuation of presentation.

Page 14: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

9. Adding Animations(optional)

Click on text box. Then click on Slide Show, then click on Custom Animation

From the Effects tab choose animation style and sound effects.

From the Order and Timing tab choose the order of the animations and mouse click or automatic timing.

This is an example of an animation….

Page 15: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

10. Organizing the Presentation Click on Slide Sorter View icon to see thumbnail

versions of all the slides in your presentation. To remove a slide, highlight it by one click, and

delete. To insert a new slide, click where you want to add

it. Go to Insert, click on New Slide. To rearrange existing slides, click on and hold the

slide you want to move. Drag and drop it in new location.

Page 16: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

11. Preparing Handouts(optional)

Go to File, click on Print.Change setting on drop-down menu from

General to Microsoft PowerPoint.On the Print What drop-down menu, select

your preference.

Page 17: How to Prepare a PowerPoint Presentation Center for Learning and Teaching Fall 2003 Binghamton University

The EndThe Center for Learning and Teaching

http://www.clt.binghamton.eduTechnical Support Specialist

Tera Doty

CLT Interns

Matt DietzPretema Latchman

Andres MokWei WangJoe Wong

Special Thanks to:

EngiNET

Rich Hodges

Department of Biological Sciences

Dr Alan Haber