How to prepare a good power point presentation?

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  • In the last month

    Presentations

    How many presentations were

    good?

    Aboubakr Elnashar

  • Aboubakr Elnashar

    ContentSlides

    Presenter

    Presentation

  • Great Content:

    bad Slides will not damage the presentation...

    Bad content:

    great Slides cannot improve bad Content!(Osterwalder A, 2006)

    Aboubakr Elnashar

  • Content

    Aboubakr Elnashar

  • Know standard of the audience.

    -Do they have a background like yours?-Dont assume the audience will all be experts.

    -Never underestimate your audience!

    Time allotted to you.

    Aboubakr Elnashar

  • New information

    Novel discovery

    Answers an interesting question

    Describes important ideas

    Concise& to the point

    Aboubakr Elnashar

  • Slides1. Outline slide

    2. Layout

    3. Structure

    4. Animation

    5. Bullets

    6. Fonts

    7. Color

    8. Illustrations9. Graphs

    10. Video clips

    11. Audio clips12. Spelling& Grammar

    13. Conclusion

    14. Questions

    Aboubakr Elnashar

  • The slides should enhance the presentation, not be the presentation (Compton K, 2002)

    Goals:

    Convey the necessary information

    Be readable/understandable

    Be interesting (enough)

    Avoid:

    Over stimulation

    Boring

    Aboubakr Elnashar

  • 1. Outline slide

    Start with

    Main points

    Follow the order of your outline for the rest of the presentation

    Aboubakr Elnashar

  • 2. Layout

    Simple but attractive

    The same layout

    Aboubakr Elnashar

  • Avoid backgrounds that are distracting or difficult to read from

    Aboubakr Elnashar

  • 3. Structure

    Write in point form (Bullets). DO NOT use

    sentences or paragraphs.

    Avoid wordiness: use key words& phrases

    Simple image on every slide.

    Balance of Slide Elements: text, graphics

    {You want the audience to focus on what you

    present, not the way you present}.

    Aboubakr Elnashar

  • Bad

    This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

    Aboubakr Elnashar

  • 4. Animation

    Show one point at a time:

    Audience concentrate on what you are saying

    Prevent audience from reading ahead

    keep your presentation focused

    Aboubakr Elnashar

  • Use the Slide show - animations -custom-

    option

    Same animation

    Simple "Wipe Left-to-Right" is good

    Do not use:

    Distracting animation

    Move" or "Fly" {too tedious& slow}

    (used in many presentations today).

    Aboubakr Elnashar

  • 5.Bullets

    3-6 bullets/ slide

    4 if large title, logo, picture

    Each bullet 1 line, 2 at the most.

    This is known as cueing

    cue the audience in what you are going to say.

    This gives the audience a framework to build upon.

    Aboubakr Elnashar

  • Crowded text: audience will not read it.

    Reading speed does not match listening speed:

    confuse instead of reinforcing each other.

    Aboubakr Elnashar

  • 6. Fonts

    Size:

    Title: at least 28-point.

    Text: at least 18-point

    References: 14-point

    Different size for main points& secondary points

    Text can be read from the back of the room.

    Aboubakr Elnashar

  • You are close to your monitor

    Your audience is far from the screen

    Tahoma

    32 pt

    28 pt

    24 pt20 pt

    18 pt

    16 pt

    14 pt

    12 pt

    10 pt

    TNR

    32 pt

    28 pt

    24 pt20 pt

    18 pt

    16 pt

    14 pt

    12 pt

    10 pt

    Courier

    32 pt

    28 pt

    24 pt

    20 pt

    18 pt

    16 pt

    14 pt

    12 pt

    10 pt

    Comic

    32 pt28 pt

    24 pt20 pt18 pt16 pt14 pt12 pt10 pt

    Lucida Sans

    32 pt

    28 pt

    24 pt

    20 pt

    18 pt

    16 pt

    14 pt

    12 pt

    10 pt

    Aboubakr Elnashar

  • -Type

    Main font: same

    2 complementary fonts: Arial& Arial Bold.

    Serif font:

    e. g. Times New Roman

    Used in documents filled with lots of text.

    {Easier to read at small sizes}

    Aboubakr Elnashar

  • San-serif fonts

    Arial

    Avoid: Script or Old English

    Use a standard font: Times New Roman or

    Arial.

    Roman& Gothic are easier to read

    Aboubakr Elnashar

  • - Caps

    Do not use all capital letters

    Makes text hard to read

    Conceals acronyms

    Denies their use for emphasis

    -Italics

    Used to highlight thoughts or ideas

    Used for:

    quotes, book, journal, or magazine titles

    Aboubakr Elnashar

  • Bad

    If you use a small font, your audience wont be able to read what you have written

    CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

    Dont use a complicated font

    Aboubakr Elnashar

  • 7. Color

    Use color to:

    Reinforce the logic of your structure

    Emphasize a point (occasionally)

    Font color that does not contrast with the background is hard to read

    Aboubakr Elnashar

  • Colors:

    I. Cool:

    blue& green

    best for backgrounds {appear to recede away

    from us into the background}.

    II. Warm:

    orange& red.

    best for objects in the foreground (such as text)

    {appear to be coming at us}.

    Aboubakr Elnashar

  • The Color Wheel Harmonizing: Adjacent colors

    e.g. Green& Yellow

    Contrasting=Complementary:

    separated by another color

    Clashing: Colors that are

    directly opposite

    e.g. yellow on blue.

    Aboubakr Elnashar

  • Reds& oranges :

    high-energy but difficult to stay focused on.

    Greens, blues, and browns :

    mellower, but not as attention grabbing.

    Color font that contrasts sharply with the

    background

    blue font on white background

    Yellow font on blue background

    Aboubakr Elnashar

  • Avoid

    color for decoration {distracting& annoying}.

    Different color for each point

    Different color for secondary points

    Red-green combinations {7 % of population are red-green colorblind}

    Glaring colors

    White font on Light Green, Light Blue or Pale

    Yellow background

    Usually cant read this

    Aboubakr Elnashar

  • Dark room

    white or light font on dark background

    (dark blue, grey, etc.).

    Good light Rooms: (which is highly

    advisable)

    Black or dark font on white background

    Aboubakr Elnashar

  • Lots of people cant read this

    and even if they could, it makes your eyes hurt.

    Colour - Bad

    Aboubakr Elnashar

  • 8. Illustrations

    Diagrams are great communicators

    (Well-drawn) pictures easier to

    understand

    Use only when needed, otherwise they

    become distracters instead of

    communicators

    They should relate to the message&

    help make a point

    Aboubakr Elnashar

  • 9. Graphs

    Use graphs:

    Data in graphs is easier to comprehend &

    retain than is raw data

    Trends are easier to visualize in graphs

    Graphs& figures:

    large

    Title

    High-quality

    Aboubakr Elnashar

  • Types

    Pie Charts.

    Used to show percentages.

    Limit the slices to 4-6

    contrast the most important slice either with color

    or by exploding the slice.

    Aboubakr Elnashar

  • Vertical Bar Charts.

    Used to show changes in quantity over time.

    Limit the bars to 4-8

    Horizontal Bar Charts.

    Used to compare quantities.

    Aboubakr Elnashar

  • Line Charts.

    Used to demonstrate trends.

    Tables

    Good for side-by-side comparisons of

    quantitative data.

    lacks impact on a visceral level.

    Aboubakr Elnashar

  • Graphs - Good

    0102030405060708090

    100

    January February March April

    Items Sold in First Quarter of 2002

    Blue Balls

    Aboubakr Elnashar

  • Graphs - Bad

    20.4

    27.4

    90

    20.4

    30.6

    38.6

    34.6

    31.6

    0

    10

    20

    30

    40

    50

    60

    70

    80

    90

    100

    January February March April

    Blue Balls

    Red Balls

    Aboubakr Elnashar

  • Graphs - Bad

    Minor gridlines are unnecessary

    Font is too small

    Colors are illogical

    Title is missing

    Shading is distracting

    Aboubakr Elnashar

  • Aboubakr Elnashar

  • Pick A Line, Any Line

    0

    0.2

    0.4

    0.6

    0.8

    1

    1.2

    1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

    Series1

    Series2

    Aboubakr Elnashar

  • 10. Video clips To show concrete examples

    promote active cognitive processing,

    {this natural way people learn}.

    Illustrate your point better

    Increase the interest of audience.

    Aboubakr Elnashar

  • 11. Audio clipsAs interviews.

    Avoid

    -Cheesy sound effects (sound of a horn or

    clapping when transitioning slides).

    -Extra sound effects attached to animations

    {lose credibility with your audience}.

    Aboubakr Elnashar

  • 12. Spelling& Grammar

    Checked

    If English is not your first language:

    pls have someone else check your

    presentation

    Aboubakr Elnashar

  • 13. Conclusion

    Effective& strong

    Your audience is likely to remember your last

    words

    Conclusion slides:

    Bring people back if they zoned out

    Summarize the main points of presentation

    Suggest future research

    Aboubakr Elnashar

  • 14. Questions??

    Avoid ending presentation abruptly

    End with a simple question slide to:

    Invite audience to ask questions

    Provide a visual aid during question period

    Aboubakr Elnashar

  • PresenterBefore

    At the start

    During

    At the end

    Aboubakr Elnashar

  • Before the talk: Practice in front of friends or using a video

    camera& timer

    Take criticism as constructive, not personally

    Make changes well in advance

    Know Your Location

    Check the podium& AV equipment

    How far is audience from screen?

    Do you need a laser pointer?

    Aboubakr Elnashar

  • At the start of the talk:

    Thank the sponsor, panel

    Start using an emotionally competent stimulus

    Story

    Question

    Anecdote

    Application

    Aboubakr Elnashar

  • During the Talk: Do not read your notes word for

    word!-Its called a presentation & not a reading of

    your work -Reading a slide is annoying-Do not read your slides like a script-You should not simply be a text-to-speech

    converter.

    Aboubakr Elnashar

  • Do not use the media to hide you

    Face the audience, not the screen

    Make eye contact

    Dont pace up& down but also dont

    stand rigid

    Aboubakr Elnashar

  • Are you hiding behind the podium?

    Are your hands/face motionless?

    Are you staring

    at your advisor/boss?

    at your laptop?

    at the screen?

    at the ceiling?

    Is your back to the audience?

    IF SO youre probably BORING!

    Dead Man Talking

    Aboubakr Elnashar

  • Spend between 30sec- 2min/slide

    Sometimes nerves make for fast talking

    Calm down.

    [Its not a race

    People need time to absorb information}

    Aboubakr Elnashar

  • Not exceed your allotted time

    You were poorly prepared

    Have bad manners

    If youre running late:

    skip

    Dont just talk faster!

    Aboubakr Elnashar

  • Do be enthusiastic

    Are you interested in your topic?

    If no, get a different one!

    If yes, act like it

    If you arent excited

    Cant expect other people to be!

    Aboubakr Elnashar

  • Vary the tone of your voice, Vary your

    tempo, volume, gestures

    Microphone at middle of your chest

    Not 2mm from your mouth

    Modulate your voice evenly

    If not using a mic project your voice!

    Aboubakr Elnashar

  • Dont wave your pointer all over the slide

    Do not point at everything

    {Not everything is equally important}

    Dont point with your middle finger

    Aboubakr Elnashar

  • Orient the audience:

    Dont take lots of drinks {distracting&

    unprofessional}

    Spend time on

    graphs, charts, anatomy

    Memorize the outline

    Memorize the concluding sentence

    Be able to recover from interruptions

    Aboubakr Elnashar

  • Careful use of pause

    When starting a major result

    Raising a question

    Showing a complicated fig

    Avoid annoying mannerisms

    Use of OK

    Interrupting yourself with I mean or you know

    Aboubakr Elnashar

  • At the end of the talk

    Be prepared to get questions!

    Move towards the person who asked it

    Repeat or rephrase

    What if I dont know the answer?

    Know when to say I dont know

    Know how to say I dont know

    Dont be uncomfortabl

    Aboubakr Elnashar

  • Close by thanking your audience

    Plan to stay a while after talk

    Audience may want to talk with you

    Aboubakr Elnashar

  • Conclusion

    Good presentation= Good

    content, slides& presenter

    Aboubakr Elnashar

  • Questions??

    Aboubakr Elnashar

  • Aboubakr Elnashar