how to plan a successful open house? reatha h. corbett september 13, 2014
TRANSCRIPT
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How to Plan a Successful Open House?
Reatha H. CorbettSeptember 13, 2014
District 12 MARKETING WORKSHOP
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Objective
Help clubs build their own open house planning kit & checklist
Goal
Members Leave Workshop Ready to plan their club’s open house
Goal and Objective
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When – Can you Earn District’s Incentives?
What are the District’s Incentives
District 12 Toastmasters Incentives
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Can We Talk?
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Overview
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A Warm and friendly environmentGood Food and ….A sample Toastmaster meeting
The Successful Open House
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Organizing & Creating a Plan that generates excitement
Conducting an awesome & memorable Open House
Making a Follow-up connection with your Guest
Turn Your Open House into New Member Magnet by
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Organizing & Creating a Plan that generates excitement
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Set a Date
Allow 3-4 weeks to plan
Getting Started
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Choose an Open House Chair
Food & Decoration Chair
A planning Committee
Registration Committee
Greeters
Toastmaster with helpers
Get Everyone Involved
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Club All-star
A District officer
A Prominent Speaker
Select a Keynote Speaker
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Promote Flyers /News Media /Social Media /email /Club Website
Other Resources Meet up /Community Bulletin Board /Zvents /EventBright
Invite family members, friends and colleagues
Ask members to help you get the word out
Invite! Invite! Invite! & then Invite Again
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CONDUCTING AN AWESOME & MEMORABLE EVENT
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Schedule All Open House Activities Mini Toastmaster Meeting/Demo Meeting
Speaker
Table Topics
Evaluations
Break for Refreshments Questions & Answer Session
Create a Special Agenda for The Day
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Arrive early to set up registration table. Be sure guests sign guest book. Ensure guests feel welcome when they arrive
Introduce guests to a club officer or experienced Toastmaster
Give out name badges and guest packetsBe ready to explaining the guest packet contents and the Toastmaster
program
Registration Team
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Food Chair/Registration Team/ Decoration Team Arrive Early
Make a First Impression
Create a Festive Environment
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Everyone Loves Free Food Set-up a decorative Table Good networking Opportunity
Food Chair & Committee
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Follow the agenda Monitor your time Ask for Guest Comments.
Invite guests to join
Invite them back to visit your club at their earliest convenience.
Be available to answer guests questions
Conducting The Open House Meeting
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Making A Follow – Up Connection
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Friendly Phone Call Write thank you notes to guests.
A hand-written thank you A personalize “thank you” email is
acceptable.
Follow – Up with Guest
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Provide Club Contact Information
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A Simple Open House Checklist
Choose a specific date at least a month in advance.
Select an Open House Committee.
Use an Open House Checklist to plan the event.
Create a flyer, promotional materials and social media
Post event in the Club Events Calendar/ on your club web site
Invite past members, current members and potential members
Reach out to District Open House chair if you need help.
Use an abbreviated agenda for Demo Meeting.
Provide your guests with information about Toastmasters & your club
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www.toastmasters.org
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Celebrate your ClubHave a Great Open House
&lots of fun!