how to manage your emails
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How to manage your emails. Tips and tricks. [email protected] / [email protected] / [email protected]. Use Folders. - PowerPoint PPT PresentationTRANSCRIPT
Use Folders
Folders are used to manage files in your hard disk drive. Similarly you can create folders in your email account to manage your emails easily. Important emails can be moved to other folders which you can make to classify or categorize your emails according to their use. Hotmail and yahoo! Allows users to create folders.
Click here to add a folder
Write a folder name and press OKYahoo Mail !
Use Filters
Filters are used for 2 purposes
1. To manage emails in folders automatically
2. To protect your email account from spam
Manage emails automatically
Filters can automatically receive and categorize your emails in different folders.
For example , you have subscribed a newsletter and you don’t want to receive its emails to your inbox , but you are interested to receive its emails in another folder , so that you can see them in your free time , you can use filters for that purpose
Your inbox should only show your important personal emails. Newsletters , reminders and offers should be send to other
folders
Protection from spam / Bulk emails
Filters can also save you from spam and bulk emails
You can notice that bulk and spam emails contains subjects in which some common words are used , for example “free”, “join” , “sex” and “porn” , “medicine” , “offer” , “congratulations” and “win” etc etc
How to create filter
Filter is actually a condition in which you can decide that when this type of email is received it should be placed in that folder.
To create a filter in yahoo email
Go to mail options
Give a discriptive name to the filter
Select Condition
Choose on which part of the email you want to apply the filter , for example , we have applied filter on the subject of the mailAnd in the end , you will choose
that where (or in which folder) the emails should be placed after getting filtered
We have made a filter with the name “nidokidos”
It works on subject , if the subject will contain the word “[nidokidos]” then it will filter that email and send it to the folder which we will select
We have selected a folder “nidokidos” to place these kind of filtered emails , similarly you can create 15 filters in yahoo
Similarly
You can create filters to catch and trash spam
You can create filters for your friends forwards and place them in some appropriate folder
Creating filter in hotmail
Hotmail also supports filters , open hotmail options
Junk email filter in hotmail
Set you junk email filter to exclusive , so that you can receive emails from only those people who are added in your address book
Spam protection in yahoo
Yahoo also provides spam protection , Turn SpamGuard on always.
For gmail users
Gmail don’t have folders in it . They say that we don’t like to make folders , don’t manage mails , just search them
Gmail also have filters and spam protection, see your gmail setting
Protect email addresses
Don’t forward chain letters without removing hundreds of email addresses from them
Don’t forward emails to your friends using CC: . Instead of CC: always use BCC:
Using BCC will forward your emails without forwarding email address lists of your friends and family members
Write your own address in TO field.
Write your friends addresses in BCC
By doing so , you will receive a copy of your email back to you and your friends will also receive a copy of your email without any problem. Email addresses are not distributed to all the email list by doing so.
Protect email addresses
Don’t fill out websites forms un-necessarily with your emails address
A lot of greeting card websites collect email address for spamming. You should be aware of such websites
Never ever reply spam or junk email. Replying spammers confirms them that their target email address really exists.
Protect email addresses
Don’t try to unsubscribe spammers. When you try to unsubscribe a website which is spamming on your email address , because it again confirms the existence of your email id.
For Yahoo Users
Open nidokidos website http://groups.yahoo.com/group/nidokidos/join
Sign in with your yahoo id
Select individual emails Only – selecting any other option is useless and wasteful
Select this option
Verify word here
Click on join
For Non Yahoo Users
Send an email to [email protected] You will receive a conformation email Replying confirmation email will make
you group member
We have received your request to join the nidokidos group hosted by Yahoo! Groups, a free, easy-to-use community service.
This request will expire in 7 days.
TO BECOME A MEMBER OF THE GROUP:
1) Go to the Yahoo! Groups site by clicking on this link: http://groups.yahoo.com/i?i=UCSMkME4ArwuPhCl-f9xsdfsfffsfsfoo%2Ecom
(If clicking doesn't work, "Cut" and "Paste" the line above into your Web browser's address bar.)
-OR-
2) REPLY to this email by clicking "Reply" and then "Send" in your email program
If you did not request, or do not want, a membership in thenidokidos group, please accept our apologiesand ignore this message.
Regards,
Yahoo! Groups Customer Care
Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
I hope you will easily manage your emails now
Forward it to friends who really need it