PRESENTATION

BY KIRTIKUMAR EKHANDE

WE ARE GOING TO LEARN

Know what a Presentation is? How to Design a Presentation? How to Improve Your Presentation Skill’s?

introduction

Easiest things in this world to stand in front of a group

Speech is a Talk Developing presentation skills is an art

Elements of a Presentation

Presenter / speaker Audience Specific Content

Ten steps to a successful Presentation

1. Consider the occasion & Objectives 2. Make Audience Analysis 3. Get Acquainted with the environment /

Location 4. Decide the manner & mode of

Presentation 5. Plan out the Presentation: Script

6. Visual aids, hangouts, feedback forms 7. Rehearse the Presentation 8. Consider personal aspects- Physical

appearance & body Language 9. Over come Nervousness 10.Making the Presentation

Consider the Occasion & Objectives

Know the Sphere & concretize ideas

Prepare an Audience Analysis Understand for whom For e.g. 1)Children- Love to listen to stories & dramatic

Presentations2)Teenagers- Responsive to new ideas & like

informative Presentations 3)Middle aged Audience is conservative & do not

accept new ideas but listen with interest 4)Senior citizens like to reminded about the good old

days

Get Acquainted with the Environment / Location

Familiar with Physical Environment Room, seating,

speakers position, podium, mike, lighting & ventilation, Position visual aids etc.

Decide the manner & mode of Presentation

Reading Memorized Presentation Extemporaneous Presentation (ideas in

mind)

Plan out the Presentation: preparation of Script

90% Invisible & 10% Visible Points should be put on cue cards

(reference) Length of the script (Depending on time

available)Style of Presentation- formal, simple,

Impressive, Explanatory Humor – making the talk more interesting &

lively engage audience

A. Format of Presentation

Presentation in Sequence o Ice breaker o Opening o Need for new ideas o The idea o Accruing Result o Summary / Conclusion

Preparation of visual aids, Handouts & Feedback Forms

Visual aids – better to prepare visual aids much in advance of the presentations

Visual aids – like charts, chalk boards, film slides, transparencies, diagram, maps & pictures

Guidelines for the use of visual aids

Strategy of 3B’s- Big, Bold, & Beautiful No overwriting or spelling errors in transparencies

or slides Material should be well spaced & written in capital

or black letters (visual + spoken) pause for a short while as they

absorb the content of the visuals Material should be read out to the audience Never turn your back to the audience, memorize

the points

Audience is able to see this visual aid clearly Must explain visual aid (if not understandable) Visual aid must be fitted well in PPT Emphasis must be laid down on the visual aid

point to it with bodily action & words. Use long stick / pointer for attention to sr.no., chart, city, location on map

Speaker must look at the audience more than Visual aids

The slides are clearly numbered in sequence & kept right way up (failure, damage the image)

A picture is worth a thousand words so use picture drawing, colors

Slide should carry essential information it is limited to 25 words or equivalent figures

B. Handouts Should be given to the participant prior for

queries Prepare carefully Feedback forms 1.Information about the audience 2.Level of acceptance of the speaker 3.Scope for improvement 4.Inadequacies if any 5.Expectations from presentation

6. To what extent were they meet 7. Gain from the session 8. Scope for further interactions 9. Grading of speaker (parameters e.g. delivery,

ideas, visual aids, handling group, empathy, listening etc.)

10.Suggestions if any

Rehearse the Presentation

Consider personal aspects: physical appearance & body

language The audience first see the speaker & then

listen to the presentation (presentable, clean & impressive, appearance formal cloths, proper hair style, good dress sense acceptable)

confident voice & posture, effective eye contact & meaningful gestures(body language)

Body sport needs to be polished & perfected (it enhance effect)

Some negative body languages a)Nervous pacing b)Excessive movement / rubbing of the hands c)Covering the mouth while speaking d)Using a pen / pencil as pointer e)Lack of eye contact f) Fidgeting etc.

Attention grabbers - Verbal content – 7% Voice inflection, modulation &

articulation – 38% Body sport – 55%

Overcoming the Nervousness Feeling in the beginning – butterflies in stomach,

increased heartbeats, shaking lags, shaking voice, & forgetfulness

The speaker can overcome by Taking few deep breaths in & out Making himself comfortable with audience Boosting his own self confidence Proper practice before final PPT

Giving proper pauses for relaxation Moving among the audience Taking help of visual aids

Making the Presentation Do It!

Presentation is ready & so is the speaker face the audience in a confident & positive manner & leave a mark on them

First impression is the last impression During PPT different strategies adopt like

Quiz, Music, Game, ice breakers mood meters

Facial Expression

Forenoon

Noon Afternoon

Variety in the manner presentations of material

Variation in the pitch & volume Emphasis on right word & at right moment Pauses at correct junctures

Six great Helpers: 5w’s + 1HWhy – purpose to inform, persuade,

influence, emphasis, entertain, & sympathies

Who – attributes of listener – personality, age, education, status, knowledge & anticipated response

Where – place formal or informal When – context / time

What – subject matter – scope & needed How – strategies to be adopted – words,

pictures, slides, transparencies – which one need to be incorporated or deleted.

Conclusion

Not difficult to make presentations Speakers skills You can do it!

Thank You

KirtiKumar Ekhande