MULTISOFT SOLUTIONS LIMITED PRACTICAL ACCOUNTING TRAINING.

AMOAH SOLOMON JUNIOR

20 TH OCTOBER 2015

TOPIC: MAKING EFFECTIVE PRESENTATIONAREAS TO COVER:HOW TO PLAN EFFECTIVE

PRESENTATIONHOW TO CREATE EFFECTIVE

PRESENTATIONHOW TO DELIVER EFFECTIVE

PRESENTATIONCONCLUSION

OBJECTIVEAt the end of the presentation you will be able to plan, create, and deliver effective presentation.

IntroductionAn effective presentation makes the best use of the relationship between the presenter and the audience. It takes full consideration of the audience’s needs in order to capture their interest, develop their understanding, inspire their confidence and achieve the presenter’s objectives.

1. HOW TO PLAN EFFECTIVE PRESENTATION. Preparation Choose your main points Establish linking statements Develop an open introduction Develop a conclusion Review your presentation

A. Preparation

Many factors affect the design of your presentation. As a powerful presenter you must acknowledge and address the following points; Objectives Audience venue

continuedObjectives

Why are you making the presentation?This is the question that has to come in mind. What you want to achieve and what you want your audience to take away with them.

continuedOnce you have been able to determine the objective of your presentation then you are in a better position to make decisions about the design of your presentation.

continuedAudience

Your audience will have a variety of different experiences, interest levels of knowledge. You need to acknowledge these and prepare for and respond to them.

continuedAsk yourself; How well does your audience know

about your topic? How can you link new material to things

they already understand?

continuedYou may not be able to answer these questions for each audience but have enough information to ensure that you have targeted your material at the right level of their needs.

continuedVenue

Where will you be making your presentation?How will the room be like? You have to know all these questions.

B. CHOOSE YOUR MAIN TOPICOnce you have thought about the design of your presentation, you can develop your main topic.Ask yourself; What are the main points you wish to make? Are these points structured in a logical or

coherent way? Do your main points reflect your objectives

and takes account of your audience?

C. ESTABLISH LINKING STATEMENTSThe next stage is to develop the linear flow of your presentation. This can be achieved by using linking statements to show clearly how your main points fit together.

continuedSome of the linking statements are; “ The next stage in your project was

to….” “ Another important issue of consideration…”

The linking statements send a signals to your audience, highlighting the next point of your statement.

D. DEVELOP AN OPEN INTRODUCTIONThe introduction to your presentation is crucial. It is your first point of contact with your audience, you can either capture or lose your audience’s interest in a matter of seconds.Try to use the following structure; Introduce yourself State what you will be talking about(eg.

Topic or subject area)

continued State how you will be talking about the

topic(eg, by comparing test result or reviewing supporting literature ).

State what you intend to be the outcome of your presentation( eg, lively discussion)

continued State what you expect your audience to

do(eg, listen, take notes, ask questions before or after you presentation)

Always give your audience a moment to absorb these information before moving into your first main topic.

E. DEVELOP A CONCLUSIONYour conclusion is another important stage in your presentation. You can use it to remind your audience of your main points. leave your audience with a lasting impression of the quality of your presentation.

F. REVIEW YOUR PRESENTATIONOnce you have written your presentation make sure that you review its contents. Ask yourself; Does the presentation meet your

objectives? Is it logically structured? Have you targeted the material at the

right level for your audience? Is this presentation too long or too short?

2. HOW TO CREATE EFFECTIVE PRESENTATION. Minimize the number of slides Choose a font size that your audience

can read from a distance Keep your text simple by using bullet

points or using short sentence Make labels for charts and graphics Make slide backgrounds consistence Check the spelling and grammar.

3.HOW TO DELIVER EFFECTIVE PRESENTATION.

A. PracticeThe more familiar you are with your material the more you will be able to inspire your audience’s trust and confident. Try to read your materials several times before presenting in order to be familiar with your materials.

continuedB. Assert yourself

You need to be assertive but not aggressive.There are two important things you have to note Posture : it is important to appear

confident at all times. First impression counts, dress corporate and stand upright.

continued Presence : have the confidence to fill

your space in front of the audience. Avoid apologizing for your present by saying ’’sorry ” ( although you must be polite ) but if circumstances demand for that like running over time you can apologize for that.

C. Make contact with your audience

One of the key challenges faced by many presenters is to established links with their audience. Making contact helps to maintain the audience’s interest and encourages them to believe that you are genuinely interested in talking to them.

continuedYou can make contact with your audience in a number of ways like; Eye contact gestures

D. Use your voice

Your voice is very flexible and powerful tool.You can use it in many different ways by varying the; Volume : make sure your voice is loud enough

for your audience to hear clearly. Pace : make sure the speed of your delivery is

easy to follow. If you speak too quickly or too slowly, your audience will have it difficult in following your speech.

E. Breath

Always remember to breath steadily or deeply. If you are an anxious about presentation, your breathing will become fast and shallow.

F. Drink

It is a good idea to have water with you to quench your thirst especially if you are speaking for too long.

CONCLUSIONTry to explore your personal style using any of the above information in different combination for different effects. Above all remember two main points; Be yourself Avoid any behavior that might be off-

putting to your audience.Always be clear with of your voice and physical actions.

QUESTION TIME

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