how to make a good presentation

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How to Make a good presentation. Definition of presentation. - PowerPoint PPT Presentation


A magic bird that lives for several hundred years before. Its burning itself and then being born again from its ashes.

How to Make a good presentation

Definition of presentationPresentations are brief discussions of a focused topic delivered to a group of listeners in order to impart knowledge or to stimulate discussion. They are similar to short papers with an introduction, main body and conclusion. The ability to give brief presentations is a learned skill and one that is called on frequently in the workplace.

Pre Condition of PRESENTATIONSFirst, remember that your goal is communicationAll presentations should follow particular outlineThink about the presentation beforehandUse PowerPoint beautifully Face your audience at all times Be very clear about how much time you have Be very clear about your key messageEnsure that the slides look goodThis is the basic structure Introduction Main part (body) Conclusion Question & Answer sessionPlan you presentation carefullyThis means that you need to plan every part carefully. Your presentation must tell a story. At this stage you are like a screen-writer, Someone who is writing a play.

Preparation at homeWhen you plan your presentation you need to answer the following questions:

Who is my audience? How am I going to organise my topic? How long should my presentation be? What visual support shall I use?

Making an effective openingGive them a problem to think about Give them some amazing facts.Give them a story or a personal anecdoteMake a funny remarkRecord a music piece perhapsThere are several ways how to attract the audience right from the beginning. Think of one of the following techniques to introduce your talk:

IntroductionIntroduction is probably the most important part. The Purpose of theintroduction is to tell the audience what you are going to tell them.

During the introduction you need to achieve the following aims:Gain Attentionattract Interestcreate Desirestimulate Action

Possible Introduction Scheme:Start with welcoming courtesies/introduce yourself (as like)Good morning, ladies and gentlemen.Welcome to my presentation.Its very nice to see you all here today.State the purpose of your talk, using one of the techniques (as like)Can we get started?Let me say just a few words about this particular issueGive a route map (as like)Tell them how long will your presentation take. 4.Give the rules (as like)Do you allow to be interrupted or should your audience keep questions until the end?

Presenter as an actor When you come to stand on the podium () you become the actor of your presentation. During your presentation you are going to speak and not read from your notes. This means using your voice, and also your body language. What is importnat is that you establish eye contact with each member of your audience. You need to think in advance: Where shall I stand? How shall I keep eye contact? Where shall I keep my hands? What if I get lost?

the speaker was nervous the speaker was disorganised the speaker never looked at me the speaker had bad accent the speaker did not sound enthusiastic the speaker was monotonous the visuals were bad I was irritated by his/her clothing the speaker was speaking too softly the speech was confused; I didnt know what he/she was trying to tell meThis is what irritates people during presentations

Putting parts together

Particularly if you are working in a group it is important that you put the parts of your speech in a logical sequence. Your presentation needs to tell a story and be told in a simple language so that the audience can follow you. Include only the information that is relevant to your audience and your objective. What approach should you use? Formal or informal? Lots of visual aids or only a few? But remember, your time is always limited.Language matters: Spoken vs. Written StyleThe language of presentations is different from the language that is used in publications. The language used in books was meant for reading, so the sentences are rather complex and long. However, when we talk to someone we try to tell things in a simple and understandable way. You should make your language as simple and clear as you can. Make your sentences short and simple. Apply the KISS principle: Keep It Simple Stupid.

Use active verbs. Active verbs are much easier to understand.

Active Verbs:- Toyota sold two million cars last year. Passive Verbs:- Two million cars were sold by Toyota last year.

Ending your talkWhen you come to the end of your presentation you need to indicate this to the people.

Follow this scheme: summarise facts give recommendations give proposalsThank the audienceInvite questionsEnding your talk : useful phrases Thanking the audience & Inviting questions

Thank you for your attention and if you have any questions Ill be pleased to answer them. Ill be happy to answer any questions. Are there any questions youd like to ask? Wrapping up This brings me to the end of my presentation. Let me just run over the key points again To sum up briefly To conclude As weve seen So, my recommendation is . I would welcome any suggestions.


PRIOR TO INTERVIEWCompleted CV or Application FormEmployer is interestedSkillsQualificationsPotential Commitment

DO NOT WASTE THIS OPPORTUNITYTYPES OF INTERVIEWSFace to faceTelephone unannounced, prearranged, sales or research emphasisSequentialPanelGroupVideoPREPARATIONStudy employers literature, website, etc.Research postDuties and responsibilitiesSkills and Knowledge requiredWhy the job interests youWhy this company?

Research typical interviewers questionsPrepare some questions to ask employerAT THE INTERVIEWArrive on timeDress appropriatelyBe friendly do not be afraid to smileSpeak clearlyEmphasise the positive play down the negativeMake good eye contactBe honest dont waffleIf you do not understand the question, ask for clarificationDont fidgetInterview BasicsNEVER DOSell yourself short - Ive only. Make excuses Lie Reveal confidential informationRun down their competitorsConfuse arrogance with confidenceLook disinterested

BODY LANGUAGEThe interviewer notices:

How you look, sit and act where are my hands?

Eye contact who do I look at in a panel interview?

Style, tone and delivery of voice talking too fast?

How confident you appear smile!Most Wanted List

Oral CommunicationTime ManagementIT SkillsTeam WorkingMulti-taskingDecision MakingProblem SolvingManaging own learningPresentation SkillsWritten CommunicationENERGYCompetency Based InterviewUsually one-on-oneYou will be asked to describe your behaviour according to: STARThe Situation in which it occurred or the Task you were assignedThe Action you tookThe Result

STARTell me about yourself?Your personal statement summarising:

EducationSkillsExperienceCareer Objective

Theme: what I can do for YOUR companyTYPICAL QUESTIONSTell me about yourselfTell me about your courseWhat project work have you done?Why did you decide to study business?What have you learned from your vacation jobs?Why do you think you are suited to this job?Where do you see yourself in 5 years time?What are your strengths?What are your weaknesses?What is your greatest achievement to date?What have you done that showsWhy you for this position?Have you any questions?

QUESTIONS TO ASK THE INTERVIEWERAsk appropriate job-related questionsWork and TrainingColleaguesLocationSalary and ProspectsAfter the Interview!Learn from it!Was there anything you could have done better or differently?Take on board feedback from the InterviewerRECAPInterviews are difficult to attainDont waste the opportunityTo fail to prepare is to prepare to failPrepare for typical questionsAnticipate searching questionsPrepare questions you want to ask the employerThink like the interviewer