how to include section 508 in acquisitions, grants, and business initiatives gary m. morin, nih...
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![Page 1: How to include Section 508 in acquisitions, grants, and business initiatives Gary M. Morin, NIH Section 508 Program, Analyst](https://reader035.vdocuments.mx/reader035/viewer/2022062621/551c3276550346ad4f8b63d8/html5/thumbnails/1.jpg)
How to include Section 508 in acquisitions, grants, and business initiatives
Gary M. Morin, NIH Section 508 Program, Analyst
![Page 2: How to include Section 508 in acquisitions, grants, and business initiatives Gary M. Morin, NIH Section 508 Program, Analyst](https://reader035.vdocuments.mx/reader035/viewer/2022062621/551c3276550346ad4f8b63d8/html5/thumbnails/2.jpg)
How to include Section 508 in acquisitions, grants, and business initiatives
Gary M. Morin, NIH Section 508 Program, Analyst
![Page 3: How to include Section 508 in acquisitions, grants, and business initiatives Gary M. Morin, NIH Section 508 Program, Analyst](https://reader035.vdocuments.mx/reader035/viewer/2022062621/551c3276550346ad4f8b63d8/html5/thumbnails/3.jpg)
Today’s Discussion Integrating Section 508 in the procurement process,
specifically the HHSAR language. Why 508 is important to include in RFAs and how to do
it. Business Initiatives and Section 508. Q&A - now’s your chance!
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Disability LawsRehabilitation Act: 501: ensures Fed agency applicant & employee accessibility and non-discrimination
503: ensures Federal Gov’t Contractor (>$10,000) non-discrimination
504: ensures non-discrimination by “any program or activity” that is funded by the Federal Gov’t
508: requires agencies “procure, maintain, and use” EIT that is accessible.
Americans With Disabilities Act:
Title I – Requires employee accessibility (including State/tribal Gov’t)
Title II – Requires accessibility to all state activities by the public
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Section 508 Covers Electronic and Information Technology
(EIT)
Requires “comparable access”
A civil rights law achieved via acquisitions
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Section 508Standards-based
Accessibility, not accommodationNo cost/value factor – 508 is not a value calculation!
Most like SecuritySome limited, rare exceptions
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Integrating Section 508 in Acquisitions – CO/COTR Contracting Officer
Ensure Requiring Official meets 508 responsibilities
Act as conduit for vendor questions/responses
Enforce HHS Section 508 policy and HHSAR
Ensure Clearances
COTR
Determine Applicable Provisions
Evaluate Vendor responses (HHS PAT – Product Assessment Template)
Monitor Change request impact on Section 508
Include Section 508 in acceptance testing
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Integrating Section 508 in Acquisitions – Requiring Official Acquisitions Planning
Determining if EIT
Identify COTR or 508 SME
Evaluation Criteria
Clearance
Applicable Provisions
36 CFR 1194 (.21-.41)
Language (SOW)
From HHSAR
Must include applicable provisions
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Integrating Section 508 in Acquisitions – Requiring OfficialEPLC
508 Critical Partnerconditions
Exceptions508 Coordinator Clearance
Evaluation Reading the PAT
AcceptanceTest against HHS acceptance criteria
Engage Section 508 Coordinator when needed
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Integrating Section 508 in Acquisitions – The bottom lineAcquisitions planning
Exceptions signoffSolicitations :
Use the right language! (HHSAR) – warrants 508 Include applicable provisions in SOW Get a PAT
Contracts: Language (again!) Acceptance criteria (checklists)
Option Years Require 508 Annual Report
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Why 508 is important to Grants and AgreementsOverlapping laws
504ADATelecommunications Act
Liability & Due DiligenceHHS’ name is on many of these materialsGuilt by associationCost of litigation/public impact
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How to include electronic access in Grants/AgreementsTie to Section 504 requirementModify existing 504 language to require accessible
IT in program activitiesRequire accessible electronic documentsReference HHS acceptance criteria/checklistsStates may have equivalent standards
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MOAs with other Fed agenciesGovTrip and MyPay – the story so farRequire Section 508
Identify applicable provisionsMandate HHS acceptance criteria unless other formal
acceptance criteria usedRequire documentation (PAT) at a minimum
General issue resolutionWhat is the mechanism for issue resolution if HHS is
unsatisfied?
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Business Initiatives and 508Communications and Marketing to SDB and DV-
owned businessesReferrals to Section 508 coordinator for help with
understanding 508 requirementsPossible business opportunities
Testing 508 complianceSubcontracting re: 508 developmentHelping vendors fill out PATs
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Gary M. Morin, Program Analyst NIH Office of the Chief Information Officer (301) 402-3924 Voice, (301) 451-9326 TTY/NTS (240) 380-3063 Videophone; (301) 402-4464 Fax Section 508 Guidance, http://www.hhs.gov/web/508/index.html
[DILBERT cartoon used with Scott Adams’s Permission]
Questions and Answers