how to improve your team meetings
DESCRIPTION
To help parents understand the work their child will be doing throughout the school year. Effective meetings are not only integral to achieve team goals and successful completion of tasks, but also are reflective overall of team functioning. Effective team meetings allow for open conversation that draws upon each members' knowledge, skills, and perspectives to solve problems and to support one another in achieving the team's collective goals. Team meetings can also help you identify small problems before they become large—or identify good ideas earlier rather than later. Here are Five tips to make your team meeting most effective and to get its full and extensive goal…TRANSCRIPT
DR. AMARNATH GUPTAPhD, PMP, PgMP, MCP, MCSE, CCNA,
CHFI, Six Sigma Green, CMMi3, ITIL
How to Improve Your Team Meetings
Dr. Amarnath Gupta is an extensive educationist and mentor.
Author of the My Life My Way, Network Security Management with High-level Security Policies, Windows Administration – a Layman Guide and the Process Management – Dilbert’s play, and founder of the Integrated Management Consultants — voiced the aspirations of Open Sourced Application community as no other individual of his era did. As life visionary, philosopher, writer, researcher, entrepreneur and mentor, he has been serving his country for over 9 years.
Being a student of the AU College of Engineering, Amarnath practiced Engineering along with his service. His early professional life records his valuable and obliged service in Global InfoTech, Radiant Technologies, Hindustan Computers Limited. As a member of the AIEA, in 2006 he was appointed to accompany Primlaks Nigeria Group as the Director of Information Technologies, which has been deemed ever since as a charter of Nigerian Information Technology Industry. The recognition itself proclaims that he initiated and imparted in Enterprise Resource Planning revolution in Manufacturing Industry in Nigeria.
During the brief private interval of his life following his professional services and jobs, Amarnath is writing next upcoming “Dynamics NAV Business Intelligence” which is yet to be published.
About Author
– To help parents understand the work their child will be doing throughout the school year. Effective meetings are not only integral to achieve team goals and successful completion of tasks, but also are reflective overall of team functioning.
– Effective team meetings allow for open conversation that draws upon each members' knowledge, skills, and perspectives to solve problems and to support one another in achieving the team's collective goals.
– Team meetings can also help you identify small problems before they become large—or identify good ideas earlier rather than later.
Here are Five tips to make your team meeting most effective and to get its full and extensive goal…
Importance of Team Meeting
• Using a standard agenda gives structure to
your meeting and helps you stay on target
to finish the meeting on time. It also
makes sure that you don't forget anything!
Share the agenda with your project team
before the meeting so they know what will
be discussed and they can come along
prepared.
Tip 1: Create an agenda
Projects can get very busy, so it's best to let your
colleagues know about the meeting in advance. Put it
in their diary or on a shared project calendar as far in
advance as is practical. You'll probably be holding
them regularly (like every week), so you can book
them up at the same time each time so that people
get used to having that slot reserved for the team
meeting. This will also help you identify if individuals
will be away so that you can arrange to reschedule.
Alternatively, they could send a deputy.
Tip 2: Book them in advance
Team meetings can be even harder if your team
members are not all in the same location. However,
collaboration tools can be a real help. They ensure
that everyone has the agenda and other information
before the meeting, and they can help you record
actions so that everyone can see the output. In
addition, features like instant messaging, chat and
discussions allow you to hold your meeting virtually,
regardless of where individuals are actually based.
Tip 3: Use collaboration tools
One of the main reasons that team meetings are not productive
is that some team members talk a lot and some don't contribute
at all. Don't let one or two people dominate the discussion.
Ideally, you want to hear from everyone, and everyone should
have the same opportunity to raise issues and to brief the rest
of the team on the progress of their actions.
One way to make sure that everyone gets a turn to speak is to
use a timer. Each person gets to talk until the time runs out.
They can use the time to summarize their progress that week,
any problems and anything else they need help with. You can
choose how long the time runs for: 5 minutes is good and while
it doesn't sound very long it is normally long enough!
Tip 4: Allow everyone to participate
Meetings are only useful if action comes out of them.
Make sure that you record the actions raised and who will
be taking responsibility for completing them. If you can't
do this and chair the meeting, delegate the role of note
taking to someone else. Then share the minutes with
your team. Most importantly, you need to follow up
progress at the next meeting. That's why the first item on
the agenda each week should be 'Actions from the
previous meeting'. This makes it clear to everyone that
you'll be asking for progress reports.
Tip 5: Follow up the actions
• Facebook: https://www.facebook.com/imagpt
• LinkedIn: http://www.linkedin.com/in/imagpt
• MySpace: https://myspace.com/imagpt
• Skype: [email protected]
• Lync: [email protected]
• Official Website: http://www.amarnathgupta.com
• Personal Blog: http://amarnathgupta.com/pendown
Contact me: