How To Guide – Edit Access

Access to post on KrannertLife

KrannertLife Access

• The outgoing president of the club introduces the new president in an email to VP

of Professional Development of KGSA. Then this VP of PD updates the Google

spreadsheet he/she maintains.

https

://docs.google.com/spreadsheet/ccc?key=0AkpGu-HfNbUQdHNnVExwZGpjZlJ6VElOX

19HSnRnNGc#gid=0

The only reference for VP of IT of KGSA is the above Google spreadsheet. He/she cannot give

access to anyone unless it is authorized by the VP of PD and it is updated in the spreadsheet.

• Fill the form on KrannertLife at https://krannertlife.purdue.edu/2014/03/access-

post-krannertlife/

• To request access to the VP’s of a club, the current president sends an email to VP

of PD again with the position names to get the spreadsheet updated accordingly.

The same process repeats.

Generic club email id

Create a new generic club email id

1. Before requesting a new email id for your club, please check with the VP of IT of

KGSA if an email id already exists for your club.

2. An email (direct email, no forwarded email) should be sent by the KGSA President

or the Faculty/Staff advisor of the club directly to the KCCHelp@Purdue.edu email

account

3. The following details should be mentioned in the email:

a. Name of the club

b. Specify the members to be given access and members whose access be

revoked (for existing club email ids)

c. Duration of Access (Eg, April 2014 to March 2015)

Changing Club Description

Frontend Backend

Tips:• Do not embed logo in the description use

Featured image instead• Keep the description short. You may include your

mission statement and upcoming events. Avoid pictures. If any should be appropriately sized

• Do not include contact information or officer names in the club description

Frontend Backend

Posting Content

News Announcement Event

• Internship highlight• Travel experience• Event review• Job posting• Detailed information

about an event

• For your attention Stuff• Usually Time Sensitive• Can be an Event

Reminder• Short. To-the-point

• City Trek• Case Competition• Golf Tournament• etc.

• Title• Description• Category• Tags• Featured Image• Excerpt

• Title• Description• Category• Tags• Featured Image• Excerpt

• Title• Description• Category• Tags• Featured Image• Excerpt• Event Information

Has Has Has

Is Is Is

KrannertLife Content Types

News/Announcement/Event

Posts = News

Tips:• Keep the title short preferably less than 10 words (Think about a News Headline)• Do not use any fancy font for the body. If pasting content, do as unformatted text• Do not clutter pictures in the post. Use appropriate sizes

Title

Body

News/Announcement/Event

Tips:• A post can be scheduled to publish on a

later date. Edit the “Published on” date to schedule

• Set the category that corresponds to only your club/area. For example, if CIBER then only CIBER and not “Centers and Programs” (the parent category)

• Set the tags that make sense. If you think a post is worthy of being featured on the homepage, add the tag “Featured” (Note only 4 most recent Featured posts get shown)

• Every post should have a Featured Image. It not only enhances the appearance of the post but also helps locate the post easily in the listing or Newsletter

Scheduling

Category

Tags

Featured Image

News/Announcement

Tips:• Set Category and Event Category as same• Checking “Hide from Upcoming Events

List” will hide the event from showing on the upcoming events widget on homepage as well as the list view. The event would still show up in the Calendar

• Check “Hide from Upcoming Events List” for events like: classes start, spring break ends, etc.

Category

Event Category

Featured Image

Event

Tags

Excerpt

Tips:• Summarize the post using Excerpt. The excerpt is used throughout the website and also

while posting to external websites like Facebook and Twitter

News/Announcement/Event

Event

Date/Time

Location

Tips:• For events that span multiple

days check “All day event?”• For recurring events, create

separate events• Fill out as much information

about the venue as possible. If location is Rawls, no need to enter Address, City, Country, State, Postal Code or Phone

• Checking Google Map options in Location would show an embedded Google Map (only if the Address is set)

• Event organizer and cost details are not used

Title

Body

Featured Image

News/Announcement/Event

Event Date/Time & Venue

Event

Embedded Google Map

Featured Image

Title

Excerpt

News/Announcement/Event

News/Announcement/Event

Featured Image

Title

Excerpt

Uploading Media

Uploading Media

Upload Media

Edit URL

Upload Files

Uploading Media

Not recommended to select Media and insert into post

Uploading Media

Use Set featured image

Select Media and click ‘Set featured image’

NOTE

1. Please, login to KrannertLife (top right corner and go to profile) and update your first name, last name and PROFESSIONAL picture. If the first and last names of a board member are missing in the profile, his/her name will not be listed on the page. As soon as he/she updates the profile, the name should be shown on the page.2. KrannertLife should be your first source of information. A event/news/announcement should be first posted on KLife and then the same can be shared on Facebook groups or Twitter or through emails to your clubs. You should see the Social Media Integration buttons below the heading of any post.

3. You can use the ‘Discussion’ section at the bottom of each post to add on any additional information about the post.

4. All ‘Featured’ posts (with a tag of ‘featured’) should have a featured image selected.5. All images should be of resolution at least 650X650.