How To Give An EffectiveHow To Give An EffectivePowerPoint PresentationPowerPoint Presentation

Mrs. StaatsMrs. Staats20062006

Elements of This Elements of This PresentationPresentation

• Part I—Behind the Scenes WorkPart I—Behind the Scenes Work

• Part II—Adding Information and Part II—Adding Information and Preparing for the presentationPreparing for the presentation

• Part III—Questions and Exit PassPart III—Questions and Exit Pass

Part I—Behind the Scenes Part I—Behind the Scenes WorkWork

Things To Consider BeforeThings To Consider BeforeAdding Specific InformationAdding Specific Information

• BackgroundBackground

• FontFont

• Purpose of PresentationPurpose of Presentation

• AudienceAudience

• Visuals or Other Non-Text ElementsVisuals or Other Non-Text Elements

Selecting A BackgroundSelecting A Background• Select Something SimpleSelect Something Simple

• Be ConsistentBe Consistent

• Find a Background That Enhances Your PresentationFind a Background That Enhances Your Presentation

Backgrounds

Notice How the Change In Background Impacts the Audience.

Kinda bright, huh?

Some Background Changes Can Be Effective, But Use Them Carefully!!

Also, Some Templates Come With Specific Fonts That Look the Best.

BackgroundsBackgrounds

• Readability Changes With The Readability Changes With The Background.Background.

BackgroundsBackgrounds

• Sometimes Backgrounds make it hard to Sometimes Backgrounds make it hard to read the textread the text

Backgrounds

• Designs Can Also Distract Your Audience.

Background

• The Most Important Thing To Remember:

BE CONSISTENT!!

FontFont

StyleStyle

SizeSize

ColorColor

When Choosing a Font There Are When Choosing a Font There Are Three Things To Consider:Three Things To Consider:

Font—Style Font—Style • Although it is fun to include Although it is fun to include

different fonts, some may different fonts, some may be difficult to read.be difficult to read.

• Although it is fun to Although it is fun to include different fonts, include different fonts, some may be difficult to some may be difficult to read.read.• Although it is fun to Although it is fun to include different fonts, include different fonts, some may be difficult some may be difficult to read.to read.

• Although it is fun to Although it is fun to include different fonts, include different fonts, some may be difficult some may be difficult to read.to read.

• Although it is fun to Although it is fun to include different include different fonts, some may be fonts, some may be difficult to read.difficult to read.

• Although it is fun to Although it is fun to include different include different fonts, some may be fonts, some may be difficult to read.difficult to read.

• Although it is fun to Although it is fun to include different include different fonts, some may be fonts, some may be difficult to read.difficult to read.

Font—Size Font—Size

• All of the Different Fonts Were the All of the Different Fonts Were the Same Size: 20Same Size: 20

• General Rule: Three Inches to Every General Rule: Three Inches to Every FootFoot

FontFont

• Even by changing the size, some Even by changing the size, some fonts are easier to read than fonts are easier to read than othersothers

• That does not mean that the That does not mean that the creative fonts don’t have a place creative fonts don’t have a place somewhere!somewhere!

Font—Color and ShadeFont—Color and Shade

• The Last Thing That You Want to The Last Thing That You Want to Consider is Color and ShadingConsider is Color and Shading

• Contrasting ColorContrasting Color

• Shading to Emphasize the TextShading to Emphasize the TextWith ShadingWith ShadingWithout Shading

• Be Sure It Is Readable From A Be Sure It Is Readable From A DistanceDistance

Adding Text to the SlideAdding Text to the Slide

• Don’t Fill the Slide!!! Don’t Fill the Slide!!!

It Becomes Too Tempting to ReadIt Becomes Too Tempting to Read

• Also Notice the Border AreaAlso Notice the Border Area

Purpose of the PresentationPurpose of the Presentation

• Before creating your presentation, Before creating your presentation, remember remember WHYWHY you are developing it you are developing it——

What is your purpose?What is your purpose?

Purpose of the PresentationPurpose of the Presentation

• Possible Presentation Types:Possible Presentation Types:• Share IdeasShare Ideas• Present ResearchPresent Research• Share ImagesShare Images• Teach/Introduce A New IdeaTeach/Introduce A New Idea

AudienceAudience

• Purpose and Audience go hand-in-Purpose and Audience go hand-in-handhand

• For Example:For Example:• You are sharing information you found in You are sharing information you found in

your research…your research…• Who is your audience?Who is your audience?• What do you want them to see? What do you want them to see? • What do you want them to learn?What do you want them to learn?

AudienceAudience

• What do you want them to learn?What do you want them to learn?• Important information about your topicImportant information about your topic• Why it is interesting or importantWhy it is interesting or important• Fun factsFun facts

• How do you do this?How do you do this?• Work in Reverse—In other words, “Start Work in Reverse—In other words, “Start

With The End In Mind”With The End In Mind”

AudienceAudience

• Knowing what you want them to leave Knowing what you want them to leave with helps develop your “plan of attack”with helps develop your “plan of attack”

• ““I want my audience to know…”I want my audience to know…”

• ““In order to do this I need to include…”In order to do this I need to include…”

AudienceAudience

• Important Points to Consider:Important Points to Consider:• You know more than they doYou know more than they do• The audience is selfishThe audience is selfish

• You need to relate things to them some wayYou need to relate things to them some way—make a connection—make a connection

• Allow questionsAllow questions• You are the expert, but it is ok if you don’t You are the expert, but it is ok if you don’t

know everythingknow everything• Don’t try and fake it!Don’t try and fake it!

Visuals or Other Non-Text Visuals or Other Non-Text ElementsElements

• Visuals are a good resourceVisuals are a good resource• When used sparinglyWhen used sparingly• When emphasizing the main points of When emphasizing the main points of

the slidethe slide• Visuals are overwhelmingVisuals are overwhelming

• When they obstruct the main focus of When they obstruct the main focus of the presentationthe presentation

• They obstruct the textThey obstruct the text• They have nothing to do with the focusThey have nothing to do with the focus

Visuals or Other Non-Text Visuals or Other Non-Text ElementsElements

• Visuals Can Include:Visuals Can Include:• PicturesPictures

• Clip ArtClip Art

• GraphsGraphs

• DiagramsDiagrams

Visuals or Other Non-Text Visuals or Other Non-Text ElementsElements

• They Can Also Include:They Can Also Include:• AnimationAnimation

• VideosVideos

• MusicMusic

• Text AnimationText Animation

• SoundSound

Visuals or Other Non-Text Visuals or Other Non-Text ElementsElements

• The most important thing to The most important thing to remember about these elements: remember about these elements:

Use them SPARINGLY!!Use them SPARINGLY!!

The Least You Need to KnowThe Least You Need to Know

• Background—Keep it simpleBackground—Keep it simple

• Font—Keep it visual and legibleFont—Keep it visual and legible

• Purpose of Presentation—Why? What is your goal?Purpose of Presentation—Why? What is your goal?

• Audience—What is their connection? Why should Audience—What is their connection? Why should they care?they care?

• Visuals or Other Non-Text Elements—Use Visuals or Other Non-Text Elements—Use sparinglysparingly

Part II—Adding Information and Part II—Adding Information and Preparing for the PresentationPreparing for the Presentation

Things To Consider As You Add Things To Consider As You Add Specific InformationSpecific Information

• Have an Introduction, Body, and Have an Introduction, Body, and ConclusionConclusion

• Follow A Logical Timeline/Procession Follow A Logical Timeline/Procession

• Add Major PointsAdd Major Points

Introduction-Body-Introduction-Body-ConclusionConclusion

• Remember the salesman’s pitch:Remember the salesman’s pitch:

• Tell them what you are about to tell Tell them what you are about to tell themthem

• Tell themTell them

• Tell them what you told themTell them what you told them

Introduction-Body-Introduction-Body-ConclusionConclusion

• IntroductionIntroduction• Attention getterAttention getter• Tell the audience what you will coverTell the audience what you will cover

• BodyBody• Give details—not necessarily in the PowerPoint, Give details—not necessarily in the PowerPoint,

you can explain some in your speechyou can explain some in your speech• ConclusionConclusion

• Summarize your main pointsSummarize your main points• Review what you want/need the audience to Review what you want/need the audience to

rememberremember

Follow A Logical Follow A Logical Timeline/ProcessionTimeline/Procession

• Think of your thesisThink of your thesis• Point A, B, and C in your thesis Point A, B, and C in your thesis

becomes:becomes:• Point A, B, and then C in your Point A, B, and then C in your

paper/presentationpaper/presentation• Skipping or jumping around causes Skipping or jumping around causes

confusionconfusion• Which leads to other problems!Which leads to other problems!

Adding Major PointsAdding Major Points

• Remember: Don’t fill the slide!Remember: Don’t fill the slide!• Add major ideas that you can then Add major ideas that you can then

expand onexpand on• Keep like ideas togetherKeep like ideas together

• If they don’t all fit on one slide, keep If they don’t all fit on one slide, keep them under the same or a similar titlethem under the same or a similar title

The Least You Need To The Least You Need To KnowKnow

• Introduction, Body, and Conclusion—Introduction, Body, and Conclusion—Don’t keep it secret, let you audience Don’t keep it secret, let you audience see the progressionsee the progression

• Follow A Logical Timeline/ProcessionFollow A Logical Timeline/Procession—Keep it clear—Keep it clear

• Add Major Points—Use the slides as Add Major Points—Use the slides as note cardsnote cards

The Least You Need To The Least You Need To KnowKnow

• One more thing…One more thing…• Remember to practice your presentation Remember to practice your presentation

to correct errors and refine your timing.to correct errors and refine your timing.

Part III—Questions and Exit Part III—Questions and Exit PassPass

Exit PassExit Pass

• There are some things that I did There are some things that I did wrong in this presentation…identify wrong in this presentation…identify one and tell me why it is wrong.one and tell me why it is wrong.