How to Generate a Barcoded VUNet ID

You will need: • A valid VUNet ID You can get the VUNet ID from VU Mail

system if you don’t have already• MS Office Excel• To print a barcode from Excel, you must download a new FREE

font from the web. – Instructions follow

• Contact LAN Manager if you do not have administrative rights to add software to your AWS or if you need assistance to complete– Call 3-HELP/3-4357 or submit a self service request via Pegasus

http://helpdesk.mc.vanderbilt.edu/

http://download.cnet.com/Free-TrueType-Code-39-Barcode-Font/3000-2190_4-10067143.html

Copy and paste link into web address bar

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Instructions for Downloading Free Barcode Font

You must download this software BEFORE you open Excel (or close and reopen Excel) for this font to be available.

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Click OK

2. Highlight VUNet ID column

Steps to Generate Barcoded VUNet ID

1. Enter name and VUNet ID on Excel worksheet

3. Scroll fonts list to select IDAutomationHC39M barcode

font

4. barcode VUNet IDs will display & can be printed

Helpful Hints: • There must be an asterisk (*)

before and after each VUNet ID

• The row height of rows with barcodes will automatically resize after you convert from a traditional to barcode font.

• Once you print the page of barcodes, you will have to carefully cut them apart to maintain the integrity of the barcode. Leave the lettered barcode visible below so you will know which barcode goes to each staff member:

Key points to remember

• Barcodes deteriorate over time, plan to replace annually

• Cover barcode with a piece of transparent tape to extend the legibility

• Avoid placing barcode over magnetic strip on photo ID badge. (See photo next page for placement options.)

• Use barcode for Glucometers and POU access

One ID Badge?

Secure

barcode on back of the

badge between

opening at top and

magnetic strip at bottom

Two ID Badges?

Secure

barcode at bottom of the back of the ID

badge without the

magnetic strip.