how to frame an e mail for maximum impact ?
DESCRIPTION
E-mail is the most successful medium of communication, thus it is important to frame it in such way that it makes the strongest impact on the recipients. Here are the points to remember for shooting an e-mail that makes most impact.TRANSCRIPT
E-mail Etiquette
Presentation by Sanjay Chaudhary
PU
RP
OS
EP
UR
PO
SE
Personal or Business
Refrain using business email ID for personal usage and vice-versa
SU
BJE
CT
SU
BJE
CT
As important as e-mail itself Subject line determines whether or not the recipient will read
your email or even when he/she read will read it Mails without subject is a ‘Strict NO’ Create multiple email messages with different subjects for a
focused and effective communication
TO
TO
There should be always one "to" "to" is the intended recipient and
primary person whom you addressing
CC
CC
"cc" is collaborator who is "watching" "in the loop“ "cced" persons are expected to acknowledge / respond to within a
reasonable time if "to" recipient is unavailable or unable to respond Any one of the "cced" persons can acknowledge / respond using "reply all“ Acknowledgement should not be done by multiple recipients; just stay silent
when one the recipients have "acknowledged"
BC
CB
CC
Nice and powerful tool but should be used sparingly Bring it to good use
• Impersonal or informational• Introductions• Mass Mailings
Avoid bcc• Work correspondence• Snitching
BO
DY
MA
ILB
OD
Y M
AIL
Make it personal Use active instead of passive Be concise and to the point Do not write in CAPITALS Answer all questions, and pre-empt further questions Use proper spelling, grammar & punctuation Avoid long sentences Use templates for frequently used responses Use proper structure & layout Read the email before you send it Signature is important
OTH
ER
AS
PEC
TS
OTH
ER
AS
PEC
TS
Answer Swiftly Avoid using URGENT and IMPORTANT Do not overuse the high priority option Do not request delivery and read receipts Do not attach unnecessary files Do not ask to recall a message Do not use email to discuss confidential information Don't reply to spam Add disclaimers to your emails
Thank you for your time and attention.
Hope this helps us going forward…