How to Fill Online Application Form NRPU (National Research Program for Universities)

Step1

1. Click on URL to apply for NRPU : http://eportal.hec.gov.pk

Step 2

New Users

‘Login’ for new users. Fill the available information on page and create profile.

o It is a new HEC e portal.

o New user may use an authenticated email ID for future correspondence.

‘Sign in’ for already have profile at HEC E Portal

o If you already created user ID at HEC eportal, then enter User ID and password and ‘Sign in’

Step 3 for New Users

Registration

Applicant will register at eportal HEC and fill Common Profile.

i. click on ‘Register’ for new users and follow the steps stated below:

ii. You will be required to create user ID by using your CNIC (without dashes) as User ID and select

your password.

iii. Create an Account and fill the required information available on the screen.

iv. Click and obtain ‘Mobile Code’ on your provided mobile no. for further process. (Currently, MNC

/ Ported numbers are not supported)

v. After receiving code on your mobile enter the code.

vi. Enter your email ID and click Send Code. You will receive a code on your provided email.

Applicant will enter a valid email ID.

vii. Perform code verification and click on submission. The system will bring to above mentioned screen

again with the message stated below:

viii. You have been registered successfully. Please check your email for further information.

ix. You will be required enter your created ‘User ID’ & ‘Password’ then ‘Sign in’ on HEC E-portal.

x. System will bring you on following screen.

xi. Principal Investigator (PI)/Co-PI (if any) will be required to complete online profile at

eportal.hec.gov.pk which includes following sections (but not limited to following mentioned):

Personal Detail ( this section is mandatory to fill out)

Contact ( this section is mandatory to fill out)

Education ( this section is mandatory to fill out)

Employment ( this section is mandatory to fill out)

Publication ( PI/CO-PI may fill all or if they desired to fill last 5 years publication as per their

desired- system will not push them to fill it mandatory)

Project ( this section is mandatory to fill out)

xii. Complete /fill every displayed screen followed by ‘Save’ and then ‘Next’

Step 4 for New & Already Register Users

Please read “NRPU” eligibility criteria available on our webpage and review your filled profile

(http://www.hec.gov.pk/english/services/universities/nrpu/Pages/Introduction.aspx). Please be clear system

won’t allow you to proceed further/ apply for NRPU if you are not meeting the basic eligibility criteria as filled

by you in ‘Common Profile’ like

1. The PI has to be a full-time regular faculty member (BPS or TTS) or on contact not less than project life

of any public sector university/DAIs or private sector university/DAIs eligible for public funding ( list of

29 private sector universities/DAIs is available on HEC-NRPU website).

2. He/she should have an advance academic degree & relevant experience (PhD or M.Phil/MS) and working

as academician/researcher but not as administrator.

3. Lecturer; Assistant Professor, Associate Professor, Professor and Meritorious Professor (all on BPS or

TTS) or if they are on contract, contact period (duration of contact) must be equal to or more that project

life (duration of project).

4. Proposal submitted under NRPU must not be meant for establishment of laboratory or for only

development.

5. Period of execution of the Research project should not be exceeding three (03) years.

6. Maximum funding under NRPU may be up to Rs. 20 million. However, the permissible limit for funding

is linked with a cumulative Impact Factor of the PI.

7. PI can execute or submit maximum only two (2) research projects simultaneously under any of HEC

funded research grant programs either under NRPU or UITSP or TDF or TRGP or Pak-US etc. (either

ongoing, submitted, under review, etc.).

8. If a university teacher is working as PI or Co-PI in more than one project, he/she may get only one month's

Initial Basic Pay under any one of his/her project as honorarium.

Click ‘Research and Development” on left ‘Navigation’.

i. Click ‘National Research Program for Universities’ and option ‘Application Form’

ii. Read “Instructions” and click “Proceed” button at right-bottom of the page.

iii. If you are fulfilling the eligibility (Eligibility Detail available on our webpage), the system will allow the PI

to enter the NRPU application form. If the PI doesn’t fill the eligibility criteria, an appropriate message will

be displayed (Ineligibility message).

iv. Principal Investigator will fill the application form (Application form Screen Details) and provide all the

necessary details required.

Click Application Form

Step 5 for NRPU Form:

Note: Please note that, there is limit of 20 minutes to save your data for each tab. This is for security

reason. Therefore try to complete Tab before 20 minutes.

Tip: If filling any tab taking more than 20 minutes, download application form from our website fill it first and

then copy paste during filling online form to save your time and efforts.

Cover Sheet

Fill all field mandatory highlighted with Asterisk “*”.

If you have CO-PI in your project than please ask him to register himself at http://eportal.hec.gov.pk

o When he complete his/her profile, please enter his/her CNIC, Email or Phone no. he/she provided

in his/her profile.

Please enter total number (count) of your ongoing, complete and under Review/applied projects under

NRPU with project no.

o Please contact muhkashif@hec.gov.pk; adhussain@hec.gov.pk; fdanjum@hec.gov.pk if you are

entering correct information but system stop you.

After filling information in all mandatory fields, please click ‘NEXT’.

Collaborating Organizations Tab:

Identify complementarity and/or justify the need for collaboration.

Clearly identify the part/s of research that will be carried out in the participating laboratory.

Include a letter from collaborating partner/agency expressing willingness to collaborate.

Mention cost sharing by collaborating institution/s.

Facilities and Funding Tab:

Fill, Equipment(s) available in your University under Research Project;

o Equipment list are available at dropdown box that are already provided to your university under

this program. Please check them here before demanding.

Fill, Equipment(s) already available with PI (you) in his/her Lab

Fill, Equipment(s) required by you for this project.

Fill, Please List Already Available Scientific Personnel

Fill, Please List Required Scientific Personnel

Budget 1 Tab

Give PI designation and time devoted to this project in percentage 1 – 100.

o Honorarium will by automatically calculated by system.

If you have CO-PI in this project give his designation and time devoted.

o Honorarium will by automatically calculated by system.

Enter devoted time of students

o Studentship will automatically calculated by system.

Enter Justification for permanent equipment you demanded at “Facilities and Funding” Tab.

Try to fill all information before 20 minutes. Click Next

Budget 2 Tab

Fill, Expendable supplies (year wise quantity with full justification)

Fill, Literature, documentation, information, online literature search, postage, etc.

o Journal Publication Fee/Online Material : Rs.50,000 (max)

Fill, Stationary/Contingencies : Max Rs.10,000/year

Budget 3 Tab

Please give detail of your Local Travel (Destination and purpose with full justification for each year.

Max 0.2 million (02 lac) allowed per Year

Please note that there is separate tab for every year.

Please enter miscellaneous field if you required any other thing that cannot be entered in above categories.

Please enter Secretariat Staff : Max Rs.18,000/year

For Indirect Cost, select ORIC is established in your university or not.

Before clicking next please Click “Refresh Calculation” button. Try to fill all information before 20

minutes. Click Next”

Miscellaneous Tab

Check/Click “Proposed research will contribute to the following national economy/social sectors”

Read and answer of miscellaneous questions.

o Some data system fetch from your profile and some need to be enter here/manually.

Upload Project Proposal Form and Application Form

Please give Turnitin Similarity Index (%): Don’t type percentage symbol just enter number like “6”.

Click “Save Turnitin Similarity Index” Button

Download template of Project Proposal and Application Form, fill it up accordingly, check Turnitin

Similarity Index, get sign from ORIC and then upload.

Document Checklist Tab

Please download template of Certificate and template of Signatures (Endorsement) required by HEC, get

it signed and upload.

Please uploaded all documents can be seen in dropdown box by clicking “Upload Document” Button.

Explanation

At this stage Principal Investigator (PI) will hand over following to respective ORIC office after binding as booklet for

getting them signed from Director ORIC and Vice Chancellor/Rector/Director of the Institute.

a) One complete set of Original application form 2017 printed with bar code & Sr. No. (Downloaded at this

stage from eportal at "Project Proposal application" Tab).

b) Compete filled Project Proposal (template downloaded at this stage from eportal at "Project Proposal

application" Tab). c) PI will check its similarity index on Turnitin software.

d) All necessary documents like copy of Turnitin report, appointment letter, quotations, Industrial support letter,

bioethics committee clearance letter, one pager summery of previous projects, justifications for expandable and

equipment’s etc.

The ORIC/Research Office/Office of the Registrar of the respective university will ensure while receiving hard & soft copy of the

proposal from the PIs that original relevant documents are adhered.

ORIC office will get them singed from VC and will hold for onward submission to HEC.

ORIC office will only provide photo copies of signed pages to the respective PI for uploading as scanned copy on eportal.

PI will get back from respective ORIC office, photo copies of signed pages by Director ORIC/& VC for uploading in eportal at

time of pressing submission button.

There will be only two signed pages, one is at the end of application form and one is at the end of the project proposal form.

Furthermore, ORIC/Research Office/Office of Registrar of respective university will compile basic information of all research

proposal(s) of respective university in a single MS-Excel Sheet, as per template available on HEC-NRPU website & will made

it available along with complete record of all the proposals to HEC.

The ORIC/ Research Office/Registrar Offices will ensure that same online system generated project ID# must be allotted to each

of the received research proposal (hard copy & soft copy) and on MS-Excel Sheet so that same proposal may be traced in hard/soft

form using MS-Excel Sheet. Soft copies of all the proposals should be burnt on one flash, along with Excel Sheet by the ORIC

office of respective university.

After doing all needful, the ORIC/Research Office/Office of the Registrar will send a complete bundle consisting of all the Research

Proposals from their respective universities (one complete set of duly filled original hard copy & soft copy each), along with

complete record of all the proposals in a single MS-Excel Sheet –via surface mail/Special Messenger– to Director (R&D), HEC on

or before 31-10-2017.

Step 6: Submission

Please check carefully provided information in all tabs before “Submitting”.

Click ‘Submit’ Application. PI will be sent an acknowledgement by automated system generated email

if process is completed and Application submitted successfully.

Step 7: Handing over of soft copy (ZIP folder) to Respective ORIC

After clicking “Submit” button. Go to your “Dashboard” screen.

o System will be automatically open “dashboard” screen on clicking Submit.

Click on “National Research Program for Universities” at Description against your project ID.

Click “Download Application Document” and download soft copy (ZIP file) and submit this ZIP

folder to ORIC office of your university for onward submission to HEC.

o No hard copy of application will be entertained if PI send it directly to HEC bypassing ORIC

office.