Using this tutorial

This tutorial is best viewed on a computer because you can actually read the tiny print. If you are having trouble viewing the screenshots I used as examples, follow this procedure:

1. Click on “View” on the top toolbar.2. Click on “Zoom.”3. Click on “200%”4. Now you should be able to read the tiny print on the screenshots.5. To return to another size, reverse the procedure.

You can view this tutorial AND your own Data Team Minutes worksheet at the same time by following this procedure:

1. Open this tutorial in Microsoft Word.2. Open “Data Team Minutes (your grade)” in Microsoft Excel.3. On each open file, click on the minimize button at top right. It looks like 2 little boxes.4. Now, use the edges of your two files to size them both so you can see them side by side.

a. Hover over the edge of the file until you see an arrow that looks like this b. Click and drag the arrow. The page will widen vertically or horizontally,

whichever you are hovering over.NOTE: On the Excel file, there will be 2 vertical gray bars on the sides of the page. You must first move the outer bar, then the inner one to resize the page.c. To make the whole page smaller, hover over the corner until you see a diagonal

arrow. d. Click and drag the arrow to make the whole page change, vertically and

horizontally at the same time.e. To move a page, hover over the blue bar at the very top. Click and drag the whole

page to another spot on the screen.5. To use each file, you must first mouse over to the file you want to use and click on it

once to activate it. You will know it is activated because the bar at the very top will turn blue.

6. Excel Terminology

Workbook: A whole file

Worksheet: The pages within a Workbook

Tabs: The things that look like file folder tabs at the bottom of a Workbook, used for moving from Worksheet to Worksheet

Cell: An area within a Worksheet. The little rectangles that cover the page are cells.

Formula: A mathematical calculation within a cell that tells that cell what to do with a number. NEVER mess with formulas that someone else has set up!

Protection: A way to keep people from messing with formulas that you have set up. Won’t allow input into a cell.

Data Team Minutes Workbooks are protected. You should only be able to input information into yellow cells. Nevertheless, please don’t input information into anything BUT yellow cells.

1. Although this cell says “2nd grade” there is actually a formula within that cell that tells the cell to go to another worksheet and put something in that cell. See above.

2. If you look up at the toolbar, you can see what is REALLY in that cell—a formula. It looks like this:

=Cover!D3&" " & 'Minutes 1'!F2&" "&Cover!L3

You can tell it’s a formula because it looks like nonsense. It certainly doesn’t say “2nd grade!”

P.S. This worksheet doesn’t LOOK like it has cells because the gridlines are hidden

HOW TO FILL IN DATA TEAM MINUTES WORKSHEET

1. Open the Excel File “Data Team Minutes (your grade)”

2. IMMEDIATELY do a ‘save as’ and call it Data Team Minutes ( your grade ) ( ELO ) For example, you might call it “Data Team Minutes 3rd grade friendly letter”

3. The file should open on the first worksheet. You can always return to the first worksheet by clicking on the first tab, “Cover,” at the bottom of the page.

4. On this page, fill in the yellow cells on the right hand side. If you try to fill in a white cell, you should get an error message. Use only words or numbers, not signs (like %)

Subject: (for example, Communication Arts, Math, etc.)Assessment 1: (for example Friendly Letter, Multiplication Facts to 4 Automaticity)Date: (the date you will give the pre-test)Assessment 2: (same as assessment 1)Date: (the date you will give the next assessment)

Max Score: (what a perfect score would be, for example 5, or 100)Min. for Proficiency: (what you think you will accept as proficient, for example 5, or 80)Close to Proficiency: (what you think you will accept as a “bubble score,” for example 4, or 75)

Minimum % of Students Proficient before moving to next standard: (recommended 80)

Tabs are down here

This is what your screen will look like.

Entering Data

1. Administer the common assessment, pre-test.

2. Open the Excel file you saved earlier, for example “Data Team Minutes 3rd grade Friendly Letter”

3. Click on the tab with your name on it. It should look like this example:

4. In the FIRST yellow column after the student’s name, enter their score on the pre-assessment. Remember to use the grading scale you set up on the cover page.

5. Now for the wonderful part!!

Mr. Curtis’ tab

Column for entering pre-assessment scores

Analyzing the Data and Using it to Write SMART goals

1. Go to the tab “Minutes 1.”2. Voila! You will see a screen that looks like this:

Example screen from sample 3rd grade:

ALL the analysis has been done for you. The Collect and Chart Data table has # of students, # proficient or better, % proficient or better, # class, % class, names of students close, # far to go, % far to go and names of students far to go.

Step 2: Fill in your team’s needs by placing a number in the adjacent cell. So you might put a “1” in the top middle cell with the need “Writing the closing and signature of friendly letter.” Do no more than 3.

Step 3: Fill in the 5 large yellow cells. Group would be, in this case, 2nd grade. Topic might be “Friendly Letter.” End of unit date will be when you plan to finish teaching “Writing the closing and signature of friendly letter.” Assessment Test is what type of assessment you plan to use, in this case “Exemplar” because you will have kids write a letter. And finally, Assessment Date is the date your whole TEAM plans to have the second assessments finished.

TADA!!! Under all this, the SMART goal for this need is written for you!!

Now, look further down the worksheet.

Step 2: Needs in order of importance

Step 3: Fill in blanks for SMART goal

WOW!! It’s so cool! The SMART goal is written for us!!

You will notice that your ‘identified needs’ from Step 2 appear here.

Planning for Instruction

Step 4: Select Instructional Strategies- there is a sample list provided for you.Plan for instruction just like you should be doing—common strategy, style of learning, curriculum

map, common materials, common assignments and assessments.

Step 5: During Data Team Training in November, you will learn more about identifying adult behaviors, students behaviors and look-fors in student work. For now, leave this blank.

Here is a sample list of instructional strategies

You will learn more about how to fill out these tables when you go to Data Team training in November.

What research based instructional strategy will we ALL use? Cooperative learning

groups, individual projects, etc.

How long will it take? (mapping)

What materials will we ALL use?

What assignments and formative assessments will we ALL use?

Plan for instruction—see call-outs below.

Here is a 3rd grade example completed for you:

After Instruction—Assessment 2

1. Administer the common assessment, post-test.

2. Open the Excel file you saved earlier, for example “Data Team Minutes 3rd grade Friendly Letter”

3. Click on the tab with your name on it. It should look like this example:

4. In the SECOND yellow column after the student’s name, enter their score on the post-assessment. Remember to use the grading scale you set up on the cover page.

5. Now for the next wonderful part!!

Mr. Curtis’ tab

Column for entering post-assessment scores

Analyzing Data 2

1. Click on the tab “Graphs”2. You will see a screen that looks like this: (this example is from a sample 3rd grade data collection)

Notice that all data is already entered for you—you will see it in table form and in graph form. Before and after data, clearly shown. Cool!

3. You can also click on your teacher page, and you will see your individual data, looking something like this sample:

3. Now click on the tab “Minutes 2”

You will see a screen that looks like this:

And again, you can analyze your needs and categorize them according to 1,2,3.

Again, you have the analysis of the post-test.

However, now you also have feedback on your first SMART goal, and direction for another SMART goal for the future. The sample 3rd grade analysis looks like this:

1. Look at data on graphs and tables at top of page.2. Fill in the 5 large yellow cells in Step 3, just like you did before.3. Fill in the instruction plan in Step 4, just like you did before.

Goal from previous meeting and whether it was met or not with recommendations.

New goal, automatically set for you by the file.

For this date, this team might choose MAP review dates