8/6/2019 How to Configurate URL of Notification Workflow - Task Completed

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Workflow NotificationPurposeThe Java Workflow can provide notifications using either the KM notification service or the JavaMailtransport service.Notifications are sent to the tracker(s) of a task. Java Workflow (JWF) provides it's notificationsusing one of two mechanisms, which can be specified in the Workflow configuration:

If installed with Knowledge Management (KM), JWF will use the KM Notification service, whichcan be configured to use various channels including Email and internet.

Additionally, JWF can use JavaMail to provide notifications. This option is available whether KMis installed or not. If Javamail is to be used, a mail server and any required authenticationmust be entered in the Workflow configuration.

When a task is created using the JWF wizard, the creator can specify the conditions under whichnotifications are to be sent:

NeverWhen a task has completed

When a task has completed or been updated or is overdue.Following is an example of a JWF notification.

The format is not configurable - when a task has been updated or completed, anychanged task attribute is displayed in bold. If the third notification option is chosen,task creation is considered an update and will generate a notification. For example: AWorkflow task has been completed.

Example of JWF Notification

Task Details Values (updated values aredisplayed in bold)

Task Name ST2Status Approved

Completed By admin, admin

Priority Low

Creator admin, admin

Time created 2005-01-21 10:24

Time due 2005-01-28 00:00

Completion Progress 100%

Task Notes Some notes

Configuring JavaMail NotificationTo get JavaMail to work in conjunction with Workflow the following configuration is required. Stepsto configure the JavaMail notification using the JavaMail:...

Navigate to System Administration System Configuration Universal Worklist and Workflow Workflow Engine

http://help.sap.com/saphelp_sm32/helpdata/en/89/a91f40337d436aba318fb4920437db/frameset.htm

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Change the Notification Service to:com.sap.workflow.es.notificator.JavaMailNotification

Save.

If using the KMC Mail Notification, the Notification Service should be :

com.sap.workflow.es.notificator.KMNotificationServiceProxy Now navigate to System Administration System Configuration Universal Worklist and

Workflow Workflow Mail Configure the parameters.

Parameters for Mail Configuration

Parameter Description

From Mail sender (will be copied to From field of sent messages)

Host A single mail server which handles both incoming and outgoing mail.

POP3 Host Name of mail receiving host - mail is retrieved from this server by yourEmail client.

POP3 Password Your POP3 host may require that your mail client (for example, Outlook)provides a user name and password to retrieve mail. This is usuallyentered in the mail client settings.

POP3 User See POP3 Password above.

Password Password for a mail server which handles both incoming and outgoingmail. The User/Password will be needed to fetch received Email to yourclient and may be needed to send mail.

Protocol Protocol to use, for example, SMTP.

SMTP Host Name of SMTP server host (typically used to send Email only).

Subject Statement appearing as the default subject in the mail

User Userid used to connect to server; not needed if server is not secure

Debug Mode Yes / No

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