how to avoid powerpoint disasters
TRANSCRIPT
How to Avoid a Power How to Avoid a Power Point DisasterPoint Disaster
For Projects, Oral Defense and SymposiaFor Projects, Oral Defense and Symposia
Created by Alicia Wargowsky & Christen RaeRevised by Julie Sanchez Fall 2010
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IntroductionIntroduction A basic template is available from the BATS
website http://dickmalott.squarespace.com/psy-4600-survey-of-applied-beh/
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General Presentation General Presentation TipsTips Never read the content of a slide or stay
quiet during your entire power point Use your presentation as a guideline
let the audience read it to the background music
OR provide spoken elaboration of bulleted points
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General Presentation TipsGeneral Presentation Tips Contd.Contd. Don’t use esoteric or unusual abbreviations
Refrain from using automatic slide transition
Read through the text of your slide 3 times before advancing to the next slide.
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Beginning stepsBeginning steps Create a specific folder for each PowerPoint
presentation on your computer where you will save the following:PowerPoint PresentationEmbedded FontMusic file
To Create a folder on Desktop: Right Click on your desktopSelect “New”, and then “Folder”
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Beginning steps Contd.Beginning steps Contd.
To Save your PowerPoint file: Open PowerPoint program Save the file in the folder created above Save as “last name.semesteryear.” E.g.
Malott.Fall2010
You may now begin making your Killer PowerPoint Presentation!
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MusicMusic
To insert Music into your slideshow: Be sure that the music file is saved as an MP3 file. Locate the sound file you are looking for. Copy this file
and paste it or move it into the into the presentation/slideshow folder you have created.
Go back to your PowerPoint program. Click Insert on the toolbar, select “Movies and Sounds.”
Select “Sound from File” and locate the sound file from the presentation folder than you have created.
Click OK once you have found your sound file.
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Music Contd.Music Contd.
Select “Yes” when prompted to play music automatically
Drag the music-speaker icon off the slide. Right click on the icon and select, “Custom
Animation.”
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Music Contd.Music Contd.
In the Custom Animation task pane on the right hand side, arrange the list of effects so that the Music file is at the top.
Click on the music file, and from the scroll down menu select “Effect Options,” and then “Effect.”
Enter the number of slides you want the music to play in by adding a number in the “stop playing after” box.
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General Tips for MusicGeneral Tips for Music Do not use music with lyrics or loud
instrumental music. Make sure the transition between songs is
smooth. The song should NOT have any lyrics unless
they are truly relevant to your presentation. Be thoughtful and original with your music! Remember to copy the music file to your
computer!!
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FontsFonts Do not use unusual fonts unless you…
embed them in your power point
To learn how to embed fonts into your PowerPoint, visit http://support.microsoft.com/kb/826832
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Fonts Contd.Fonts Contd.
Do use: Font colors that contrast with the background, e.g. a
light font color with a dark background
Do not use: blue font color on a black background a yellow font color, unless it is on a black background and using yellow in graphs never works!
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Video & picturesVideo & pictures Use original digital photos or videos about you and
the project you worked on!
Use clip art to fill spaces that are empty!
Use a graphic on each slide or else your presentation will be boring.
Remember: complex, pop-up/flashing pictures can be distracting.
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ThemesThemes
Students often use themes in PPT slide shows.
While your presentation should be colorful, creative, and entertaining, themes are very distracting.
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Themes Contd.Themes Contd.
Do Not use themes, especially TV shows or cartoons (like Simpsons or Friends)! Unless you are REALLY GOOD at them! Unless it is a good theme for what you are talking
about!
Instead use clip art, original photos, and videos about your project or research
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Appendix A:Appendix A: Content for P499 &Content for P499 & BATS MA Students BATS MA Students
Follow the outline of your thesis
Focus on your system’s disconnects and how you have fixed them
Only use the 3-Con model if it applies to the participants of your project rather than applying it to yourself or your supervisor.
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Appendix A Contd.Appendix A Contd.
Just present your project, not the BRSS or the BRSS contingencies.
Show the responsibilities of each student participating in your project and how it contributes to the overall goal of your project.
Show relevant samples of material that you have developed, if applicable (e.g.=manual).
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Appendix B:Appendix B: Presentation ChecklistPresentation ChecklistTitle Slide
Slide with Comments
Question & Thank You Slide
Clip Art
Charts, Diagrams
Remove Speaker Icon off the slide
MusicAvoid loud music or music with lyricsRemember to copy music in folder
Avoid using distracting backgrounds Do not use blue font color on a black backgroundDo not use yellow font color in text or graphs
Do Not read from the slides
No more than 8 words a sentence & no more than 6 lines in a slide