How event agencies in Dubai organize meeting? Mosaic live is an event agency in Dubai that deals in event services and Brand Activation. They have talented and experienced team that follows a pragmatic approach to turn any event into successful one. They follow a proper procedure to organize an event that includes conceptualizing, planning, executing and management of various kinds of events. They have proven themselves effective before wide spectrum of clients because they are rich in content and variety. They have organized more than 500 events such as business meeting, incentive programs, award ceremonies, conferences, seminars and gala dinners.

A business meeting is organized to accomplish valuable work. In order to organize an effective meeting they follow three basic principles that include: open the meeting, accomplish the purpose of meeting and close the meeting. They utilize an agenda and follow the meeting phases to turn meeting more productive and enhance the value of time spent.

1. Decide the purpose of business meeting and specify it clearly to Event Management Companies in Dubai and ensure that it includes all the reasons to hold a business meeting such as budget, assessment, discussion on project, incentives distribution or others.

2. Choose a meeting location and time where majority of members can easily approach and meet on time. Specify the venue and time details to the company and they will make necessary reservations with room scheduling appropriate according to meeting participants.

3. Prepare an agenda for the meeting, remember to include all the topics in that agenda and specify how long each person has to speak. Ensure that meeting time and location are well specified on the agenda. Look over the agenda and check whether it reflects each and every specific detail or not.

4. Distribute that agenda to all the meeting participants with all the necessary visual aids and supporting documents for more clarification of topics of discussion. After that ensure that each and every member has received it and had sufficient time to review the agenda. It is important to ensure that if anyone loses their copy then print more copies or create an agenda electronically for easy circulation.

5. Follow each person well in advance to confirm attendance. Discuss with each person related to responsibilities and tasks assigned in the meeting. Provide essential support if necessary and lastly send a reminder notice to each participant at least 24 hours before the meeting.

6. Rest; leave everything on the event agency Dubai for preparation, decoration and arrangement of corporate meeting.

7. In case there is last minute venue changes or agenda then specify it well in advance to avoid worse situations. Thus, it better to book all the arrangements before time or leave everything on event companies to organize event at its best.