hm land registry full dataset inventory - welcome to gov.uk€¦ · xls file · web view ·...

HM Land Registry Data InventoryThis Data Inventory is a list of data sets. The definition of a data set for the purposes of this inventory is a collection of factual data items held in electronic form (structured or unstructured) at a point in time, where all or most of the data in the group has been obtained or recorded for the purpose of providing a public authority with information in connection with the provision of a service by the authority or the carrying out of any other function of the authority.The dataset is not the product of analysis or interpretation other than calculation and is not an official statistic (within the meaning given by section 6(1) of the Statistics and Registration Service Act 2007).

The contents of this inventory are: - A master list, with all the datasets in a single table. - Separate sub-section pages for each data subject area for ease of reference.

The sub-sections are: - Register of Title: Data covering all registered land in England and Wales including owner details, mortgages and other registered interests, Land Charges and property price information. - Geographical Information: Spatial data that is linked to a location. - Customer: Information about Land Registry's customers including customer details, marketing, communications and customer information available via our website. - Performance & HR: Information about Land Registry's performance data and detail on our staff and organisation. - Finance: Information about Land Registry's spending and contracts. - Estates: Information about Land Registry's s property and estates management including relevant contracts. - Survey: Results from key surveys run by Land Registry. - Information Technology: Data related to the design, development, application, implementation, support and management of Land Registry's computer-based information systems. - Other: Data not fitting into the above categories such as governance and various guides and publications authored by Land Registry.

Each page sets out the following for each data set: - General information: what the data is, how it was collected, the security marking assigned by Land Registry and whether it is disclosive or not (this helps inform the potential for publication). - Availability information: whether the data is already published (the entire dataset is available without the need for a request), and if so, where and how. Other details re the availability are given eg. licencing, resource details, charging and update frequency. -Other information: any additional geographic information and temporal extents.

Some of the information for a particular data set may have been intentionally left blank. This may be for one of a number of reasons e.g. there may be no particular licence in place under which published information can be re-used or the information may not be pertinent to the particular data set. The intention is to review the contents of this inventory annually from the date of initial publication.

The data within the datasets contained in this inventory has been collected from a variety of sources including the land registration process. Whilst we make every effort to ensure that the data we collect is as accurate as possible errors may arise for various reasons such as human error when the data is captured. We cannot guarantee it is fit for your intended purpose or use should you wish to obtain and re-use the data. If you intend to re-publish or quote from any Land Registry data that is already published, please let us know in advance of publication.

Version 1.2, May 2014, Changes to: Overview, Master List, Register of Title, Geographical Information, Customer, Estates, Survey, Information Technology and Other worksheetsVersion 1.3, Aug 2014, The following columns have been added for the Full version: Information Asset ID, Security Marking Aggregate, Security Marking Single, Business Impact Level (BIL), Statement Confidentiality, Statement Integrity, Statement Availability, Special Handling and CommentVersion 1.4, Jan 2015 changes- Re-naming & clarification in the description of the Register of Title (RoT) datasets- Removals after further investigations with Data Stewards (CUST-002) Prospect Lists, (PERF-023) Quality Assurance data & (EST-002) Organisational Units- Splitting of the Register of Title (RoT) datasets to denote where data is held, released or treated differently (for example Non-private individual proprietor data where overseas companies and charities need to be licenced separately and have differing fraud implications)- Data Classifications October updates for: GI-007 Administrative Areas, GI-014 Ordnance Survey Code-Point, GI-015 Ordnance Survey 1:50 000 Scale Colour Raster, GI-016 Ordnance Survey 1:250 000 Scale Colour Raster, GI-017 Ordnance Survey Miniscale, GI-018 Ordnance Survey OS Locator, GI-019 Ordnance Survey Boundary Line & GI-020 Ordnance Survey Code Point Open- Impact assessments have been completed on any newly created datasets alongside the data stewards- A review of the disclosure value for all datasets and reworking of the definitionVersion 2.0 - 2015 Annual Review changesVersion 2.1 - 2016 Annual Review changes- Method of data storage column populated- Cusomer consolidate record (CUST-018) and Cheques dataset (FIN-030) added- Customer Checklists (CUST-015), Software change size data (IT-019) & Landlines (OTH-018) removed- Survey section reworked: Historical Copies Electronic Applications Survey (SURV-003); Lesbian, Gay, Bisexual and Transgender Survey (SURV-004); New Product Development Survey (SURV-005); Website satisfaction Survey (SURV008); Public Guides Survey (SUR-009); and, Internal Social and Sports Committee Survey (SURV-010) – all removed following data steward confirming they are no longer collected. HR support desk satisfaction survey (SURV-011), Property alert survey (SURV-012), Customer barometer (SURV-013) and Ad-hoc survey (Surv-014) all added following data steward confirming they are collected.Version 2.2, May 2017. All references to Land Registry changed to HM Land Registry. Data Steward information updated.

General Information

ID Category Sub-Category Title / Full Data Name Description of Data Method of Data Collection Method of Data Storage Published Disclosive

The title of the data item Description of the data item

RoT-001 Price Paid Data Yes Published

RoT-027 Price Paid Data Yes Published

RoT-028 No No

RoT-003 Customer House Price Index House Price Index Yes Published

Source of the data item,how the data is collected

Location of the data item, how the data is stored

Whether the data item is already published and available in the public domain

For unpublished items, whether it

contains information that can be disclosed (No)

subject to undertaking the

appropriate impact assessments

Property Price (Residential)

Price Paid Data - Residential Property

Monthly residential property price data for all single residential properties sold for full marlet value in England and Wales that are lodged with HM Land Registry for registration. Subject to exclusions as per our website

HM Land Registry registration process

Off-premisePrivate cloud

Linked Open Data betaEpimorphics Limited

Property Price (Commercial and

Additional)

Price Paid Data -Commercial and

Additional

Monthly residential property price data for commerical, shared ownership, reposessed and buy to let properties sold for value in England and Wales that are lodged with HM Land Registry for registration. Subject to exclusions i.e. land at or propties sold for nil or nomial value.




Register of Title

Property Price (Excluded)

Price Paid Data -Excluded

Monthly price paid and value stated entries currently excluded from Residential, Commercial & Additional datasets, added to the register as part of the registration process.


On-premiseMainframe

Casework systems

Data showing changes in the value of residential properties, whether for cash or with a mortgage, in England and Wales since January 1995.

Sales data collected on all residential housing transactions.



RoT-004 Proprietors Private Individuals No Yes

RoT-026 Proprietors Yes Published

RoT - 029 Proprietors Overseas Companies Yes Published

RoT - 030 Proprietors Charities No No

Register of Title

Data held in relation to legal owners of registered land including name and addresses for service.


On-premiseMainframe

Casework systems

Register of Title

Commercial & Corporate Ownership

Data

Data held in relation to legal owners of Estates in Land including name and 'addresses for service' (correspondence addresses). All categories of ownership except for Private Individuals, Trustees, Charities and Overseas Companies. All categories of 'addresses for service' except for Overseas addresses, email and BFPO



KahootzINOVEM Limited

Register of Title

Data held in relation to legal owners of Estates in Land including name and 'addresses for service' (correspondence addresses). Owners are defined as Oversea companies during registration process.

HM Land Registry Registration Process

Off-premise (chargeable)Private cloud


Off-premise (free)Public cloud

Data publicaation serviceAmazon Web Service S3

Register of Title

Data held in relation to legal owners of Estates in Land including name and 'addresses for service' (correspondence addresses). Owners are identified by delimiters.


On-premiseMainframe

Casework systems

RoT-005 Bankruptcy Information No No

RoT-006 No Yes

RoT-007 Charges Legal Charge Interests No No

RoT-031 Charges Eqiitable Charges No No

Register of Title

Bankruptcy The creditors notices and bankruptcy notices and bankruptcy restrictions that are made against registered titles.

HM Land Registry Registration process

On-premiseMainframe

Casework systems

Register of Title

Index of Proprietors Names


An index of names which shows the proprietor of a registered estate and the proprietor of any registered charges.


On-premiseMainframe

Casework systems

Register of Title

Charges that are an interest in land and have been completed by registration


On-premiseMainframe

Casework systems

Register of Title

Data held in assocaition with noted (non-legal charges) against a borrower's property


On-premiseMainframe

Casework systems

RoT-032 Agreed Notice No No

RoT-033 Unilateral Notice No No

RoT-034 Registar's Noted Entries No No

Register of Title

Notices/Noted Entries

Notices entered onto the register under ss. 32, 34 LRA 2002 & r.80 LRR 2003 HM Land Registry registration

process

On-premiseMainframe

Casework systems

Register of Title


A unique entry on the register in respect of an application made under ss. 32, 34 & 35 of LRA 2002


On-premiseMainframe

Casework systems

Register of Title


A Notice entered by the registrar under ss.32, 33, 37 and 38 of LRA 2002 where (usually) no specific application has been made for the entry


On-premiseMainframe

Casework systems

RoT-008 Cautions Cautions No Yes

RoT-009 Rights and Burdens Rights and Burdens No Yes

RoT-010 Title Descriptors Title Descriptors Yes Published

RoT-011 Leaseholds Leasehold Information No No

Register of Title

The name and address of a person or organisation that claims an interest in registered or unregistered land (or charge).


On-premiseMainframe

Casework systems

Register of Title

Rights that benefit or adversely affect registered land or property. Examples include rights over neighbouring land, restrictions on the use of the land, rights to run service pipes and wires


On-premiseMainframe

Casework systems

Register of Title

Data associated with registered land or property identified by a title number including the tenure and class of title granted.


On-premiseMainframe

Casework systems

Register of Title

Data associated with a registered lease including the lease date, rent term and parties to the lease.


On-premiseMainframe

Casework systems

RoT-012 Title Plan Title Plan No Yes

RoT-013 Register of Title Register of Title No Yes

Register of Title

The official plan produced by HM Land Registry mapped against the Ordnance Survey map showing the extent of land in an individual registered title including any references to additional detail further described in the register. The Title Plan is a record of the registration at the time of registration and is not maintained or changed over time unless there is a specific change in the extent or references of the registration.


On-premiseMainframe

Mapping systems

Register of Title

A record of legal ownership and certain other legal interests relating to registered land or property.


On-premiseMainframe

Casework systems

RoT-014 Documents No Yes

RoT-015 Documents No Yes

RoT-016 Discharges Discharge of Charge No No

RoT-017 Property Description No No

Register of Title

Register Retained Documents (Non

exempt)

Paper or scanned images of deeds held in association with a registered title e.g. leases, transfers, charges and other deeds.


On-premiseMainframe

Casework systems

Register of Title

Register Retained Documents (Exempt)



On-premiseMainframe

Casework systems

Register of Title

This data shows where charges have been removed from registered titles.


On-premiseMainframe

Casework systems

Register of Title

Property Description

A textual description of registered land.


On-premiseMainframe

Casework systems

RoT-018 Land Charges Agricultural credits No No

RoT-019 Land Charges Bankruptcy Index Bankruptcy Index No No

RoT-020 Land Charges Land Charges Index No No

RoT-021 Land Charges No No

RoT-022 No No

RoT-023 No No

Agricultural Credits Register

A register of agricultural charges registered over farming stock and other agricultural assets.

Land Charges registration process

On-premiseMainframe

Land Charges systems

Data held by the Land Charges department of HM Land Registry of pending actions (petitions) in bankruptcy or writ orders in bankruptcy (bankruptcy orders) against individuals


On-premiseMainframe / PostgreSQLLand Charges systems

Land Charges Index

A name based index of interests and charges over unregistered land that impose an obligation on the estate owner in favour of some other person registered at the Land Charges Department



Register of Deeds of Arrangements


A register of deeds of arrangements registered with the Land Charges Department registering arrangements agreed with debtors for the benefit of the creditors.



Land Charges Bankruptcy

Register of Pending Land Actions

Register of Pending Actions

A register of actions or proceedings pending in court affecting unregistered land.




Register of Writs and Orders

A register of Writ or Orders affecting land

A register of Writ or Orders affecting land.



RoT-024 Land Charges Register of Annuities A register of annuities. No No

RoT-025 Yes Published

GI-001 No Yes

Register of Annuities



Register of Title

Archive Data (1862 Register)

HM Land Registry Act 1862 Registers

An historical record of legal ownership and certain other legal interests relating to registered land or property.Purely of historical interest only, as the collection no longer has any legal status vide s122(1) Land Registration Act 2002.

HM Land Registry registration process (historical)


1862 Act RegistersPretaGov Limited

Geographical Information

HM Land Registry Property Gazetteer


An address database that links title registrations to an address. The address can then be used as an easy way to search for title registrations. Addresses are captured from registration documents provided by customers at the time of registration and validated against third part data (Ordnance Survey Address Layer 2). Database also contains addresses from Ordnance Survey Address Layer 2 that have yet to be registered. Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details.


On-premiseMainframe

Casework systems

GI-002 Index Map Index Map No NoGeographical Information

An index of all registered title extents in England and Wales in electronic format.Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details.


Off premisePublic cloud

National Polygon ServiceStorage Made Easy

GI-003 INSPIRE Yes Published

GI-004 No Yes

GI-005 Survey extents Survey extents Site surveys No Yes

GI-006 Survey Reports Survey Reports No Yes


INSPIRE Index Polygons

A dataset of spatial data which is a subset of HM Land Registry index map containing freehold registrations and structured to meet the requirements of the INSPIRE directive.

Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details.


Off-premisePublic cloud

GOV.UKAmazon Web Services S3


Organisational Unit Areas


Electronically held representations of HM Land Registry's business units created by HM Land Registry for administration purposes.

Derived from Ordnance Survey Boundary Line data

On-premiseMainframe

Casework systems


Electronically held representations relating to the extents surveyed by HM Land Registry surveyors.

On-premiseMainframe

Mapping systems


Reports relating to the extents surveyed by HM Land Registry surveyors and can include a range of site information e.g. ground measurements, age and nature of boundary features, land use and occupation, any new topographic detail and photographs.

HM Land Registry Survey process

On-premiseMainframe

Mapping systems

GI-007 Administrative Areas No No

CUST-001 Customer Contact Details Input by HM Land Registry staff No Yes

CUST-003 Customer Preference Customer Preference No Yes

CUST-018 Customer Contact Details Created from datafeeds No Yes

CUST-004 Customer CCD Governance Corporate Governance No Yes


Administrative Areas

Electronically held representations of administrative areas which may be either a highest level local administrative area, which may be either a county, a metropolitan district or a unitary authority, a conurbation or an island or island group.

On-premiseMainframe

Mapping systems

Customer Contact Details

A list of all HM Land Registry customers with contact details including name, address, telephone numbers, email addresses and a record of customer communications.

Off-premiseOracle RightNow

Operational CRM system

Details of individuals and organisations who have registered with preference services to remove them from mailing lists and cold calls. Consists of 3 separate lists, the Mail Preference Service, Telephone Preference Service and Corporate Telephone Preference Service lists.

Purchased from preference services



Customer Consolidated Record

A view of a customers statutory and Add Value transactions

On-premiseOracle Microstrategy

Analytical CRM system

Commercial and Customer Directorate

Governance

Commercial and Customer Directorate Governance Data including assurance data, risk registers, budgets, management accounting, commercial revenue, sales data and audit outcomes.

On-premiseMapped network drive

CUST-005 Information Press Releases Current Press Releases Yes Published

CUST-006 Information Press Releases Yes Published

CUST-007 Customer Service Catalogue Service Catalogue Administrative data No Yes

CUST-008 Customer Customer Contracts Contract details No Yes

CUST-009 Customer Portal Agreements Portal Agreements Agreement details Yes Published

Press releases Informing the public and press about HM Land Registry events and activities and monthly data releases.

HM Land Registry authored publication



Archived Press Releases

Archived press releases Informing the public and press about HM Land Registry events and activities and monthly data releases.




Services provided by HM Land Registry.

Off-premisePublic CloudSharePointMicrosoft

Add Value Services Customer Contracts

Customer contracts entered into with HM Land Registry for Add Value services.


The regulatory agreements entered into with HM Land Registry which define the terms upon which access to the different groups of HM Land Registry's electronic services via the Portal channel is granted.



CUST-010 Customer Application Forms Application Forms Yes Published

PERF-001 HR People Data People Data HR data No Yes

PERF-002 HR Senior Staff Dataset HR data Yes Published

PERF-003 HR Junior Staff Dataset HR data Yes Published

PERF-004 HR HR data Yes Published

PERF-005 HR HR data Yes Published

PERF-006 HR Supplier Information Supplier Information No Yes

Downloadable copies of HM Land Registry application forms.

Forms prescribed by the Land Registration Rules 2003



Human Resources data related to individual staff employment (full cycle from recruitment to exit) with HM Land Registry relating to current, previous and prospective employees.


HRACGI

HM Land Registry Salaries

Salary and staffing structure for the most senior members of HM Land Registry's management from 30 June 2010 - 30 September 2012.




Payscale and staffing structure for the main business HM Land Registry directorates from 30 June 2010 - 30 September 2012.




Monthly workforce and paybill figures

Monthly management information on staff numbers and paybill costs in Civil Service departments, their agencies and their executive non-departmental public bodies.




Annual performance-related pay figures

Publication of information on Non-consolidated Performance Related Pay data for HM Land Registry



Data held relating to a business or individual that supplies goods, services or both to HM Land Registry.

Initial supplier form and supplier updates

On-premiseOracle E-Business Suite

Accounts Payable subledger

PERF-007 HR Security Manual Security Manual No Yes

PERF-008 HR HR Governance Corporate Governance No Yes

PERF-009 HR HR Governance Corporate Governance No Yes

PERF-010 HR HR Governance HR Governance Corporate Governance No Yes

PERF-011 HR HR Governance Workforce Planning Corporate Governance No Yes

PERF-012 HR HR Governance Pay Remit Corporate Governance No Yes

A manual of protective security policy and guidance covering physical and personnel security and counter terrorism guidance.

Data source is the Cabinet Office guidance on physical and personnel security as updated

by Government Security Secretariat Security Notices.


Employment Relations activity

Details of formal consultations with Departmental Trades Unions (including business strategy and Human Resources strategy activity e.g. pay remit, policy development). Includes minutes of meetings, and corresponce including emails.


Information and correspondence related to voluntary severance

schemes

Excluding individual-related information


HRACGI

Human Resources governance information, correspondence and records, including People Committee, Human Resources Programme & Project data, Human Resources Senior Managers Group, and, Human Resources Senior Management Team.


A spreadsheet anonymised for modelling purposes of where people sit in the organisation in terms of service, grades and skills.


HRACGI

Senior Civil Service and other. Includes submissions to ministers. Includes spreadsheet on outturn (spend on pay), current pay remit submission and corespondence and board papers.


PERF-013 HR HR Governance Commercial Contracts Corporate Governance No Yes

PERF-014 Performance No Yes

PERF-015 Performance Day List Day List No No

PERF-016 Performance Transactional Data Transactional Data Yes Published


Includes minutes of meetings, and corresponce including emails.



Commercial Arrangements

Volume

Commercial Arrangements Volume

Data held giving details of lenders forms of charge and special arrangements that have been approved by the Commercial Arrangements Section at HM Land Registry Head Office for use by internal caseworkers when processing applications.

Arrangements with HM Land Registry as agreed with

lenders, organisations, solicitors and agents.


Records kept showing the date and time at which every pending application under the Land Registration Act 2002 and Land Registration Rules 2003 is made and every application for an official search with priority, both live and historical.


On-premiseMainframe

Casework systems

Monthly data about the number and types of applications received by HM Land Registry by account holders. Management Information

systems


Data publication serviceAmazon Web Services S3

Correspondence & Despatch


Items of correspondence relating to any completed application retained for future reference and any documents issued by HM Land Registry on completion of an application.



Casework systemsAmazon Web Services S3




PERF-021 Performance System log No Yes

PERF-022 Performance Corporate Governance No Yes

Substantive Applications

Substantive Application Data

Data held in association with a substantive application which is an application that results in an update to the register.


On-premiseMainfarme

Casework systems

Preliminary Applications

Preliminary Application Data

Data held in association with a request for preliminary services supplied by HM Land Registry.


On-premiseMainfarme

Casework systems

Land Charges Applications

Land Charges Application Data

Data held in association with a Land Charges application.



Business Gateway Request/Response

Log

Business Gateway Request & Response

Log

A log of requests from customers and responses returned via HM Land Registry's Business Gateway channel which allows customers’ case management systems to interact with HM Land Registry systems e-services,

On-premiseMainframe

Business gateway

Operations Governance Data

Quality Key Performance Indicator

Detail and statistics surrounding the Quality Key Performance Indicator comprising details of audit checks on titles with outcome and any feedback for the local office.


PERF-024 Performance Corporate Governance No Yes

PERF-025 Performance Corporate Governance Yes Published

PERF-026 Performance Business Continuity No Yes

PERF-027 Performance Approved Estate Plans Land Registration process No Yes

PERF-028 Performance Yes Published

FIN-001 Finance Fee Orders Fee Orders Yes Published

Internal Practice Guidance


Material written for HM Land Registry casework staff relating to all aspects of land registration practice and procedure.


Independent Complaints Review

Annual Report


Annual Report

Current and historical annual report on complaints that have been through HM Land Registry’s internal complaints procedure where the customer is dissatisfied with the outcome.


Independent Compliiants Reviewer

Amazon Web Services S3

Business Continuity

Central Business Continuity Plan documents covering the main business continuity templates, rehearsal records and schedules.

Document templates are the source material for all local office Business Continuity

Plans. Updated periodically with best practice from testing and

rehearsals.


Approved Estate Plans

Estates plans involved in the registration of developing estates that have been approved through HM Land Registry’s estate plan approval service.

On-premiseMainframe

Casework systems

Key Performance Indicators


Key performance indicators and objectives that HM Land Registry uses to gauge and compare performance in terms of meeting strategic and operational goals.

HM Land Registry authored objectives



Current and historic fee orders detailing the rules which define the fee payable for applications for statutory services made to HM Land Registry.

Fees for statutory services are set by the Government Minister

responsible for HM Land Registry

Off-premiselegislation.gov.uk

FIN-002 Finance Credit Accounts Credit Accounts No Yes

FIN-003 Finance General Ledger General Ledger Yes

FIN-004 Finance Receipts and payments No Yes

FIN-005 Finance Cash Flow Forecast Cash Flow Forecast Actual cash flow and projections No Yes

FIN-006 Finance Projects Ledger Projects Ledger Part see FIN028 Yes

Information on customers who hold credit or varaible direct debit accounts with HM Land Registry including their business and operational addresses and bank account details.

Customer set-up, invoices issued and payments received

On-premiseMainframe

Credit Accounts system

Central accounting record of HM Land Registry summarising changes in financial position as transactions are posted during an accounting period.The General ledger provides balanced ledger accounting for HM Land Registry and serves as the repository of financial information.

Information in summary and detail from subledgers, general

ledger journals


General ledger

Part see FIN028 & FIN029

Cash Management Ledger


Central accounting record where cash management transactions are listed against a cost centre and account code.


Cash Management ledger

An estimate of the timing and amounts of cash inflow and outflow over a specific period.


Cash flow forecast

Accounting records showing project transactions listed against a project, task and expenditure type.

Project set up, invoices, payments


Projects ledger

FIN-007 Finance No Yes

FIN-008 Finance Fixed Assets Ledger Fixed Asset transactions Part see FIN028 Yes

FIN-009 Finance Budget Information Budget Information Annual Budgeting No Yes

FIN-010 Finance Receivables Ledger Receivables Ledger No Yes

FIN-011 Finance Corporate Governance No Yes

FIN-012 Finance Payables Ledger Payables Ledger No Yes

FIN-013 Finance Indemnity Payments No Yes

Billing & Order Management

Ledger

Billing & Order Management Ledger

Accounting records where billing and order management transactions are listed against a cost centre and account code.

Customer set up, customer orders raised


Billing & Order Management ledger

Fixed Assets Ledger

Accounting records of fixed asset transactions listed against a cost centre and account code.


Fixed Assets ledger

Current and historic information on annual budgets for overheads and fixed assets.


Financial Reporting & Planning systems

Anaplan incorporated

Accounting records showing accounts receivable transactions are listed against a cost centre and account code or a project, task and expenditure type.



Receivables ledger

Government Procurement


The policies, guidance and processes which govern the procurement of goods and services for HM Land Registry.



Accounting records where accounts payable transactions are listed against a cost centre and account code or a project, task and expenditure type.

Supplier set-up, purchase orders raised, purchase

invoices received and payments made


Payables ledger

Indemnity Payments

Indemnity compensation payments paid by HM Land Registry.

Payments made in respect of indemnity claims

On-premiseOracle ERP

Indemnity payments

FIN-014 Finance Internal Audit Internal Audit Corporate Governance No Yes




FIN-018 Finance Assurance Information Corporate Governance No Yes

Current and historic audit evidence and reports.

Non-sensitive data held in cloud service MKInsight. Sensitive

data on-premise.

Corporate Business Models


Current and historic information relating to financial models of how HM Land Registry will perform in future years, including forecasts of income, expenditure and the statement of financial position (balance sheet).

Calculations based on projections




Corporate Governance

HM Land Registry Board Information

Agendas, papers submitted for consideration at, and minutes of meetings.



Executive Board Information




Includes Annual Governance statement and the Assurance Forum papers required to support it.


FIN-019 Finance Balanced scorecard Corporate Governance No Yes

FIN-020 Finance Strategic Risk Register No Yes

FIN-021 Finance Supplier Contracts Supplier Contracts Contract details No Yes

FIN-022 Finance Input by HM Land Registry staff No Yes

FIN-023 Finance Losses Register Losses Register Input by HM Land Registry staff No Yes


FIN-025 Finance Financial Actuals Financial Actuals No Yes



Shows performance against published targets, along with a financial report for Add Value services.


Strategic Risk Register

Current and historic information on a range of strategic risks identified and used for monitoring, reporting on and evaluating action, impact and countermeasures.

email, board discussions, board minutes


Data held in association with a person who provides services to HM Land Registry under terms specified in a contract.



Maladministration Payments


Maladministration compensation payments paid by HM Land Registry.


List of all cash losses made for each financial year.


Management Accounting


Current and historic information on a range of operational performance metrics.

Management Information systems


Current and historic information on financial transactions and commitments used for recording income, making payments and monitoring actual income and expenditure against budgets.

Various including user input, uploads of mainframe files

using loader programs.


Financial Actuals

Digital, Data and Technology

directorate (DDaT) Finance Report

Digital, Data and Technology directorate (DDaT) Finance Report

Data showing the consolidated budgetary position of HM Land Registry's Digital, Data and Technology directorate (DDaT).



FIN-028 Finance Expenditure Financial statements Yes Published

FIN-029 Finance Expenditure Financial statements Yes Published

Fin-030 Finance Cheques Cheques Receipts and payments No Yes

Digital, Data and Technology

directorate (DDaT) Cost Model

Digital, Data and Technology directorate

(DDaT) Cost Model

Digital, Data and Technology directorate (DDaT) data used for analyzing processes, measuring efficiency, controlling costs, and monitoring improvements. Specifically this apportions the costs of running Digital, Data and Technology directorate (DDaT) against the services supported.


Expenditure over £25,000

Monthly overview of expenditure over £25,000 for HM Land Registry



GPC Expenditure over £500

Monthly overview of expenditure over £500 on HM Land Registry's Government Procurement Card (GPC).



Financial information collected from cheque method of payment and metadata about amounts, transactions and validity



EST-001 Estates Property Property & Land Administrative Data No Yes

EST-003 Estates Facilities Management No Yes

EST-004 Estates Contract details No Yes

EST-005 Estates Administrative Data No Yes

EST-006 Estates Corporate Governance No Yes

Various property and asset management data including extracts of clauses, covenants, rents and rates.


Facilities Management

Facilities management data including commercial data, contract and supplier information, property running costs and environmental information.

Contract details and administrative data



Facilities Management Contracts

Contracts entered into with HM Land Registry relating to facilities management including tenders, awards, transactional data, contract variations and performance against Key Performance Indicators.



Facilities Management Financials

Current and historic information on budgets and financial performance of facilities management.



Facilities Management Governance

Facilities management governance data including minutes, performance against Key Performance Indicators, and compliance data.


EST-007 Estates Health & Safety Corporate Governance No Yes

EST-008 Estates Sustainability Corporate Governance No Yes

EST-009 Estates Incident Data No Yes

EST-010 Estates Corporate Governance No Yes

SURV-001 Survey Survey No Yes


Risk assesments and health & safety process maps.



Data concerning HM Land Registrys environmental policies, accreditations, legal obligations, achievements and targets.



Incidents and Reporting of Injuries, Diseases and Dangerous Occurrences Regulations records for reported injuries, accidents, diseases and dangerous occurrences.

Reported by HM Land Registry staff



Facilities Management Compliance

Building Compliance data, including Planned Preventative Maintenance records, Statutory Inspections, Building Condition Surveys and Building Log Books


Customer Satisfaction Survey

Monthly Customer Satisfaction Survey

Results of a monthly customer satisfaction survey of HM Land Registry Services.


SURV-002 Survey Survey Yes Published




SURV-012 Survey Property alert survey Survey No Yes

SURV-013 Survey Customer barometer Survey No Yes

SURV-014 Survey Ad-hoc survey Ad-hoc survey Survey No Yes

IT-001 HM Land Registry authored No Yes

Survey of HM Land Registry staff as

part of a civil-service wide staff

survey

Civil Service staff survey

Survey responses from all HM Land Registry staff who took part in the annual survey, including unique identifiers to allow reports to be produced for different directorates.


HM Land Registry Portal System

Survey

HM Land Registry Portal System Survey

Results of customer satisfaction survey on existing HM Land Registry Portal system and customer recommendation for improvements.


Property Price Data Release Survey


Results of survey detailing why customers download Property Price Data at the free release stage.


HR support desk satisfaction survey


Results of customer satisfaction survey on HR support desk service


Property alert survey

Results of customer satisfaction survey on Property Alert service from newly signed up customers to provide feedback on the sign-up process


Customer barometer

Forecasting survey that goes out to approximately 2,000 customer (quarterly) asking about potential applications / workload that their busines is predicting for the next quarter


Results of customer or employee satisfaction survey focusing on a one-time, non-repeatable topic


Information Technology

Bespoke Application Code

Main Application Code Store

Software source code and supporting documentation including design and requirements specification documents. Includes Delphi and Jave code.

On-premiseWintel

Subversion

Off-premiseHybrid cloud

GitHub / GitLabGitHub incorporated

IT-002 HM Land Registry authored No Yes

IT-003 Computer Account Data Input by HM Land Registry staff No Yes

IT-004 No Yes

IT-005 e-Security Data e-Security Data System log No Yes

IT-006 Input by HM Land Registry staff No Yes




Secondary Application Code Store

Software source code and supporting documentation including design and requirements specification documents. Incldues mainframe code in PL1 and Assembler including that of stored procedures. Additionally includes ad hoc respositories for example for Talend source code.

On-premiseMainframeAlchemist



Computer Account Data

User, group, resource and security profiles defined to identify and manage computer users and their ability to access HM Land Registry information assets across all environments.

On-premiseVarious


Service Management Data


Data related to the problem management and incident management of HM Land Registry Information Technology services.

Customer or user, can be driven by automated alerts and system

processes

On-premiseMicrosoft SQL Server

Marval



User, group, resource and security profiles defined to identify and manage customer’s access to HM Land Registry external services and internal mobile computers accounts. (Mobility laptops). Includes management information for user actions, system logs and user interraction logs.

On-premiseWebSEAL server

IBM Security Access Manager


Configuration Management Data


Data recording the attributes of items which need to be controlled in order to deliver HM Land Registry's Information Technology services.

On-premiseMcrosoft SQL Server

Marval



Configuration Management Changes

Details of changes to configurable items.


Marval


IT-009 No Yes

IT-010 No Yes

IT-011 Architecture Input by HM Land Registry staff No Yes



Configuration Management Notes

Details of notes configurable items. These include Release (a deployment of new/amended Configurable Items), Test Plan, Customer, Solution, Work Order, Private, Risks and Issues, Site Visit, Classic Errors and Service Improvement. New categories may be added.


Marval


Service Level Agreements


(DDaT) Suppliers Service Level Agreements

Service level agreements and service management information in place between HM Land Registry Digital, Data and Technology directorate (DDaT) and external suppliers.

HM Land Registry authored Agreements




Internal Service Level Agreements

Service level agreements and service management information in place between HM Land Registry Digital, Data and Technology directorate (DDaT) and internal business customers.




Architecture Specification

HM Land Registry architecture documentation contains, for example SODs (Solution Outline Documents).


IT-012 Architecture Input by HM Land Registry staff No Yes

IT-013 Programme/Project Data No Yes

IT-014 Lessons learned Input by PPC staff No Yes

IT-015 IS Governance Information Hub No Yes

IT-016 IS Governance No Yes


Architecture Supporting Documents

Principles, patterns, standards and strategies, and records for HM Land Registry architecture review authority.



Programme/Project Governance

Programme and Project documents including records of meetings, progress reports, finances, scope, technical specifications, roles and responsibilities. Some individual projects hold limited personal/customer data. Governance documentation include risk assessments, prioritisation information and senior governance progress reports.

Portfolio/project information is input by PPM personnel. Project financial data is input manually

from the BIS systems



Programme/Project Management

A structured central collection of good and bad lessons learned for HM Land Registry projects.



Management information data linking strategic objectives to a set of performance measures.

Aggregated from various sources of governance data



Measurement Workbooks

Monthly metrics data covering planned v actual project costs and mandays.

Collated from Systems Development metrics.


IT-017 IS Governance Software testing data Input by HM Land Registry staff No Yes

IT-018 IS Governance Software change data Input by HM Land Registry staff No Yes

IT-020 IS Governance Work packages Input by HM Land Registry staff No Yes

IT-021 Enterprise Data Models Input by HM Land Registry staff No Yes

OTH-001 Legal Corporate Governance No Yes

OTH-002 Legal Public Data Group files Corporate Governance No Yes

OTH-003 Legal The Indemnity Log Corporate Governance No Yes




Defects found in internally developed software during testing including details of severity and resolution.


Quality Centre


Planned and delivered changes to software.

On-premiseMainframe

Change Management


Details of proposed, active and completed software delivery work packages.



Enterprise Data Models

Enterprise Conceptual Data Model (CDM) and Logical Data Models for entities on the CDM.


Subversion

Legal Services Governance

Constitutional Correspondence

Correspondence with shareholder executive and cabinet office in relation to constitution and status of HM Land Registry (eg: appointment of Chiefs, Chair and Non Execs).



Files in relation to Public Data Group negotiations.



Log of claims made against the Indemnity fund.



Red Tape Challenge and Rule Committee

Information relating to the Red Tape Challenge and Rule Committee



Information Management Committee

papers

Agendas, minutes and papers for consideration by the committee.


OTH-006 Information No Yes

OTH-007 Information Business Strategies Corporate Governance No Yes

OTH-008 Information Staff Returns Staff Returns No Yes

OTH-009 Information Yes Published

Information Asset Register


The Information Asset Register listing HM Land Registry’s key Information Assets.

Internal HM Land Registry Information


Business Strategies

HM Land Registry long term business strategy documents.

Off-premisePublic cloudNewsweaver

Monthly staff returns data collected by Finance Group at Head Office for monitoring staff costs against project budgets.

Staff returns completed by HM Land Registry staff

On-premiseMainframe

ISD Staff Returns

Organisational Annual Reports and

Accounts

Organisational Annual Reports and Accounts

HM Land Registry annual reports for the last five years. HM Land Registry authored

report



OTH-010 Information Business Plans Corporate Governance Yes Published

OTH-011 Information Business Plans Corporate Governance No Yes

OTH-012 Information Technical Manual Technical Manual Yes Published

OTH-013 Information Product Health Checks HM Land Registry authored log No Yes

OTH-014 Information Disclosure log Disclosure log Yes Published

Historical organisational Business Plans

Historical HM Land Registry business plans.



Organisational Unit Business Plans

Business plans for the individual organisational units of HM Land Registry. On-premise

Mapped network drive

Manual describing the technical and security aspects of, and the requirements for, participating in HM Land Registry e-business network services

HM Land Registry authored manual



Product Development

Health checks contain a buyer behaviour log (containing customer and product purchase details), Product performance records and monthly dashboard.


A selection of responses to requests made under the Freedom of Information Act and the Environmental Information Regulations. Names and addresses are redacted in order to protect requestors' privacy

Requests from customers. Responses from HM Land

Registry



General Information Availability Information

Disposal Date of Review Mandate Data Publisher Licence Resources Date Released Update Frequency Charging

Published Published 1 February 2012 Monthly Free

Published Published 28 October 2015 Monthly Free

N/A April 2017 N/A N/A N/A N/A Monthly Not available

Published Published Not mandated 25 July 2013 Monthly Free

For unpublished items, when it

will be destroyed (or if

selected for permanent

preservation).

For unpublished items, when the item will next be

reviewed for disposal,

updating or publication.

The enabling legislation that mandates the collection or

creation of this data item

Location of published data e.g. gov.uk or data.gov.uk or

both

The licence under which

the information can be re-

used.

The details of each

available file or API

When the data item was initially

released

How frequently the item is updated

A URL to the charging policy for the data item. Charging can be for access or re-use

Land Registration Act

2002https://www.gov.uk/government/collections/price-paid-data

Open Government

Licence

csv fileslinked data


2002https://www.gov.uk/government/collections/price-paid-data

Open Government

Licence



2002

https://www.gov.uk/government/collections/uk-house-price-index-reportsOpen

Government Licence

excel filescsv files

linked data

https://www.gov.uk/government/collections/price-paid-data

https://www.gov.uk/government/collections/price-paid-data

https://www.gov.uk/government/collections/uk-house-price-index-reports

April 2017 Not published Not licenced Not released Not available Not available

Published April 2017 csv files April 2014 Monthly or Quarterly

Published April 2017 csv files March 2016 Monthly


Retained in accordance with the provisions of

the Land Registration Act

2002 and the Public Records

Act 1958


2002

Individual Title

registers are available


2002https://www.gov.uk/commercial-and-corporate-ownership-data

License for the supply of Commercial & Corporate Ownership

Data

Annual data supply charge or Quarterly royalties based on transactional title use or

per end user registration.

Land Registation Act

2002

https://www.gov.uk/

guidance/land-registry-overseas-companies-data

Licence for the supply of

Overseas Company Ownership

Data

single download: a one-off download of the complete England and Wales data

half-yearly download: a complete download of the England and Wales data at six monthly

intervalsquarterly download: a complete download of

the England and Wales data at quarterly intervals

premium package: unlimited download access to the complete England and Wales data plus quarterly refreshes and monthly

‘change only’ updates




Act 1958


2002

Individual Title


https://www.gov.uk/commercial-and-corporate-ownership-data








Act 1958


2002

Not available




Act 1958

Land Registration Act 2002 and Land

Registration Rules 2003

Not available




Act 1958


2002

Not available




Act 1958


2002

Not available







Act 1958


2002

Not available




Act 1958


2002

Not available




Act 1959


2003

Not available



April 2017 csv files November 2015 Monthly





Act 1958


2002

Not available




Act 1958


2002

Not available




Act 1958


2002https://www.gov.uk/guidance/national-polygon-service

License for the supply of

National Polygon data

complete file: download the data at any time during the year

change only update file: provided on the second working day of each month

validation file: enables you to verify the information has been downloaded correctly




Act 1958


2002

Not available

https://www.gov.uk/guidance/national-polygon-service

April 2017 Not published Not licenced Not released Daily





Act 1958


2002

Individual title plans

are available in pdf format

http://www.legislation.gov.uk/uksi/2012/1969/contents/made




Act 1958


2002

Individual registers are available in pdf or html

format











Act 1958


2002

Individual documents

are available in pdf or

html format





Act 1958


2002

Not available




Act 1958


2002

Not available




Act 1958


2002

Not available



5 Years April 2017 Not published Not licenced Not released Daily








Act 1958

Agricultural Credits Act

1928.

Not available

Land Charges Act 1972

Individual entries are available in pdf format





Act 1958




Each entry is held for 5 years

Deeds of Arrangement

Act 1887

















Published April 2017 March 2014 No longer maintained Free





Act 1958

Annuities Act 1972



HM Land Registry Act

1862Land

Registration Act 2002

http://www.landregistry.gov.uk/market-trend-data/digitalarchivesOpen

Government Licence

Individual registers are available in pdf format

Held under departmental

schedules


2002

Not available


http://www.landregistry.gov.uk/market-trend-data/digitalarchives


retained in accordance with the provisions of Instruments of

Retention granted by The

National Archives


2002

Not available

April 2017 November 2011 Weekly Free to view

April 2017 Not mandated Not published Not licenced Not released Not available Not available




schedules

INSPIRE Directive 2007 http://data.gov.uk/dataset/hm-land-registry-inspire-index-polygonsNo licence

restrictions

OGC Web Mapping Servicehttp://

inspire.landregistry.gov.u

k/inspire/ows?

Service=WMS&Request=Getcapabiliti

es


schedules

Not available


schedules

Not available


schedules


2002

Not available

http://data.gov.uk/dataset/hm-land-registry-inspire-index-polygons







schedules

Not available


schedules

Not available


schedules

Not available


schedules

Not available


schedules

Not available

Published April 2017 Not mandated 2003 As required Free

Published April 2017 Not mandated 2003 As required Free

April 2017 Not mandated Not published Not licenced SharePoint Not released Not available Not available


April 2017 Not mandated Not released Not available Free

https://www.gov.uk/government/announcements?keywords=&announcement_filter_option=press-releases&topics%5B%5D=all&departments%5B%5D=land-registry&world_locations%5B%5D=all&from_date=&to_date=Crown Copyright

website information

http://webarchive.nationalarchives.gov.uk/20111030175426/http://landregistry.gov.uk/about-us/press-listingCrown Copyright

website information


schedules

Retained for 3 years after

expiration of contract

Not available

At least 6 years after expiry

https://www.gov.uk/government/publications/conditions-of-use-hm-land-registry-business-e-servicesCrown Copyright

Not available

https://www.gov.uk/government/announcements?keywords=&announcement_filter_option=press-releases&topics%5B%5D=all&departments%5B%5D=land-registry&world_locations%5B%5D=all&from_date=&to_date=

http://webarchive.nationalarchives.gov.uk/20111030175426/http:/landregistry.gov.uk/about-us/press-listing

https://www.gov.uk/government/publications/conditions-of-use-hm-land-registry-business-e-services

Published April 2017 Crown copyright 2003 As required Free


Published April 2017 Not mandated csv files September 2010 Every 6 months Free

Published April 2017 Not mandated csv files September 2010 Every 6 months Free

Published April 2017 Not mandated csv files 27 October 2011 Monthly Free

Published April 2017 Not mandated Free


Land Registration Rules 2003

https://www.gov.uk/government/collections/hm-land-registry-formspdf & word files

Historic versions retained for 7

years – current plus 6 previous

Not available

http://www.landregistry.gov.uk/professional/about-us/organisation/organogramsOpen

Government Licence

http://www.landregistry.gov.uk/professional/about-us/organisation/organogramsOpen

Government Licence

http://www.data.gov.uk/dataset/workforce-management-information-land-registryOpen

Government Licence

http://www.data.gov.uk/dataset/performance-related-pay-for-land-registryOpen

Government Licence

csv filesxls files

19 December 2012

Updated when any award is made

Retained for 7 years

Not available

https://www.gov.uk/government/collections/hm-land-registry-forms

http://www.landregistry.gov.uk/professional/about-us/organisation/organograms

http://www.landregistry.gov.uk/professional/about-us/organisation/organograms

http://www.data.gov.uk/dataset/workforce-management-information-land-registry

http://www.data.gov.uk/dataset/performance-related-pay-for-land-registry

April 2017 Not applicable Not published Not licenced Not released Not available Not available








National Archives

Not available

Retain for as long as is relevant to business activities

Not available


Not available


Not available


Not available


Not available



April 2017 Not published Not licenced Not released Real time Not available

Published April 2017 Not mandated 1 February 2012 Monthly Free



Not available



National Archives


2002 Land


Not available



National Archives


2002 Land


Day list entries are

available via HM Land Registry

electronic channels

https://www.gov.uk/guidance/hm-land-registry-transaction-data

Open Government

Licence

csv files and linked data



National Archives

Not available

https://www.gov.uk/guidance/hm-land-registry-transaction-data








National Archives

Not available



National Archives

Not available



National Archives

Not available

Retained for 14 months

Not available


Not available


Published April 2017 Not mandated 2000 annually free



Published April 2017 Not mandated pdf file 2012 annually free

Published April 2017 LR Act 2002 2003 Free



National Archives

Not available

http://www.icrev.org.uk/lr_report2011.shtmlCrown copyright

Website information



National Archives

Not available

Retained for 18 months from

transfer of last plot

Not available

https://www.gov.uk/government/publications/land-registry-key-performance-indicators-2016-to-2017Crown copyright

http://www.legislation.gov.uk/uksi/2012/1969/contents/madeOpen

Government Licence

website information

pdf files

New fee orders are published when

introduced

http://www.icrev.org.uk/lr_report2011.shtml

https://www.gov.uk/government/publications/land-registry-key-performance-indicators-2016-to-2017



April 2017 Not licenced Monthly in arrears



April 2017 Not licenced Not available Not available


Not available


Government Trading Funds

Act 1973

Expenditure over £25,000 published

monthly on GOV.UK,

https://www.gov.uk/government/coll

ections/land-registry-

expenditure-over-25000

GPC expenditure over £500

published monthly on GOV.UK,

https://www.gov.uk/government/collections/government-procurement-

card-gpc-expenditure-over-

500

All other transaction data

unpublished

Not available

From January 2013 - Monthly

https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 & 'https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500



Act 1973

Not available



Act 1973

Not available



Act 1973

If project data is over £25,000 this is published on

GOV.UK as part of the transaction

data, https://www.gov.uk/government/coll



Not available


https://www.gov.uk/government/collections/land-registry-expenditure-over-25000


April 2017 Not licenced Not released Not available Not available








Act 1973

Not available



Act 1973

If Fixed Asset data is over

£25,000 this is published on





Not available



Act 1973

Not available



Act 1973

Not available



National Archives


Act 1973

Not available



Act 1973

Not available



Act 1973

Not available








Act 1973

Not available



National Archives

Not available



National Archives

Not available



National Archives

Not available



National Archives

Not available











National Archives

Not available


Government requiremement for all bodies to

retain risk registers

Not available

Retained for 3 years following

expiry date

Not available


HM TreasuryManaging public

money

Not available



money

Not available

Retained for 3 years after the year to which

they relate

Not available


Not available


Not available


Published April 2017 Not mandated csv files January 2013 Monthly Free

Published April 2017 Not mandated csv files April 2013 Monthly Free

April 2017 Not mandated Not published Not licenced Not releaseed Not available Not available


Not available

https://www.gov.uk/government/

collections/land-registry-


Open Government

Licence

https://www.gov.uk/government/collections/

government-procurement-


500

Open Government

Licence


Not available

April 2017 Not mandated Not published Not licenced Not released Not published Not available Not available





Corporate procurement

policy applies to contract files,

which is 6 years from the end of the contract (or 12 years for a

deed).





April 2017 Not published Not licenced Not released Not published Not available Not available






Health and Safety at Work

Act 1974




Act 1974


Health and Safety at Work Act 1974, (plus specific H&S Legislation, ACOP and

Regulation) and HM Land

Registry policies


schedules

Not available

Published April 2017 Not mandated 1 February 2011 Free








The wider civil service results are published by Cabinet Office at https://data.gov.uk/dataset/civil-service-people-survey-2014Open

Government Licence

xls, csv and pdf files


schedules

Not available


schedules

Not available


schedules

Not available


schedules

Not available


schedules

Not available


schedules

Not available


schedules

Not available

http://data.gov.uk/dataset/civil-service-people-survey-2010








schedules

Not available


schedules

Not available

Retained for 2 years after the configurable items are archived

Not available


schedules

Not available


Not available


Not available


24 months April 2017 Not mandated Not published Not licenced Not released Not available Not available

24 months April 2017 Not mandated Not published Not licenced Not released Not available Not available



Not available

Not available

Not available


schedules

Not available







schedules

Not available

Destroyed 7 years after

project closure

Not Mandated by legislation

Not available

Reviewed periodically to

remove lessons that are no

longer relevant.


Not available


schedules

Not available


schedules

Not available





30 years April 2017 Not mandated Not published Not licenced Not released Not available Not available






schedules

Not available


schedules

Not available


schedules

Not available


schedules

Not available

Not available

Not available

Not available

Not available

Not available




Published April 2017 pdf files 1999 Annually Free


schedules

Not available


schedules

Not available


schedules

Not available

Reports pursuant to

LandRegistration Act 2002, accounts

pursuant to Government

Trading Funds Act 1973 as

amendedby the

Government Trading Act

1990.

https://www.gov.uk/government/organisations/land-registry/about#corporate-reportsCrown copyright

https://www.gov.uk/government/organisations/land-registry/about#corporate-reports

Published April 2017 Not mandated pdf files 2003 Annually Free


Published April 2017 1 September 2011 As required Free


Published April 2017 Not mandated 2003 Quarterly Free

http://webarchive.nationalarchives.gov.uk/20111030175426/www1.landregistry.gov.uk/publications/business-plansCrown copyright


schedules

Not available


2002Land

Registration (Network

Access) Rules 2008

https://www.gov.uk/government/publications/technical-manualCrown copyright

HM Land Registry website

information


Not available

https://www.gov.uk/government/collections/land-registry-freedom-of-information-disclosure-log Copyright,

Designs and Patents Act

1988

docx files xlsx files

http://webarchive.nationalarchives.gov.uk/20111030175426/www1.landregistry.gov.uk/publications/business-plans

https://www.gov.uk/government/publications/technical-manual

https://www.gov.uk/government/collections/land-registry-freedom-of-information-disclosure-log

Further Information

Geographical Coverage Geographical Granularity Geographic Bounding Box Temporal Extent Begin

Not geographic data Not geographic data Not geographic data 1 January 1995

Not geographic data Not geographic data Not geographic data 14 Oct 2013

Not geographic data Not geographic data Not geographic data 14 Oct 2013

England and Wales Residential property level 1 January 1995 Current

Temporal Extent End

Secondary Owner

The spatial extent described by the item

The most specific level of geographic granularity

offered in the item

Another organisation

credited with or associated with

the item

1 month prior to publication


NE 55.811741, 1.768960 SW

49.871159, -6.379880

Not geographic data Not geographic data Not geographic data 1863 Current


Not geographic data Not geographic data Not geographic data 1863


31 October 2015 for free dataset

and Current for all other downloads

England and Wales 1863 Current


1.2m meters through to 10 meters

NE 55.811741, 1.768960 SW 49.871159, -6.379880





National Archives may

have an interest in some of the

older documents especially if

they were to be destroyed after

scanning





scanning


Not geographic data Not geographic data Not geographic data Current





5 years prior to the current date




Not geographic data Not geographic data Not geographic data 1855 1925


England and Wales 1862 Current

These are historic items and National

Archives would need to be

consulted in decisions taken

on external siting or

destruction


NE 55.811741, 1.768960 SW

49.871159, -6.379880

England and Wales 1862 Current 1.2m meters through to 10 meters

NE 55.811741, 1.768960 SW

49.871159, -6.379880

England and Wales Current





NE 55.811741, 1.768960 SW

49.871159, -6.379880


NE 55.811741, 1.768960 SW

49.871159, -6.379880


NE 55.811741, 1.768960 SW

49.871159, -6.379880


NE 55.811741, 1.768960 SW

49.871159, -6.379880

England and Wales 10 meters Current





NE 55.811741, 1.768960 SW

49.871159, -6.379880

Not geographic data Not geographic data Not geographic data 31 January 2011 Current gov.uk

Not geographic data Not geographic data Not geographic data 1 November 1999 Current


Not geographic data Not geographic data Not geographic data September 2010 Current

Not geographic data Not geographic data Not geographic data September 2008 Current

data.gov.ukNtaional Archives



Not geographic data Not geographic data Not geographic data 30 June 2010

Not geographic data Not geographic data Not geographic data 30 June 2010

Not geographic data Not geographic data Not geographic data 1 April 2011 31 March 2012


Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Garrett

30 September 2012

30 September 2012




Not geographic data Not geographic data Not geographic data 1 February 2012







Not geographic data Not geographic data Not geographic data 2010/11 Financial year As current as the last update to the

dataset







The office of the independent

com-plaints reviewers

Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley

Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel










Not geographic data Not geographic data Not geographic data 7 April 2003 Current Martin Bates






Electronic records date back to late 2009






Not geographic data Not geographic data Not geographic data 2013 Current Jane Garrett

Not geographic data Not geographic data Not geographic data 1999 Current Jane Riley


Not geographic data Not geographic data Not geographic data 7 April 2003 Current




Not geographic data Not geographic data Not geographic data April 2010

Not geographic data Not geographic data Not geographic data April 2011





Not published Not published Not published 7 years from current date Current

Not geographic data Not geographic data Not geographic data 7 years from current date Current



Not geographic data Not geographic data 1 November 2000 20 April 2011 Cabinet Office

Not geographic data Not geographic data Not geographic data June 2012 Current






Not geographic data Not geographic data Not geographic data

Overseas, Global, United Kingdom (England, Scotland,

Wales, Northern Ireland)

Not geographic data Not geographic data Not geographic data










Not geographic data Not geographic data Not geographic data December 2011 Current


ID Category Sub-Category Title / Full Data Name Description of Data Method of Data Collection Method of Data Storage Published Disclosive Disposal Date of Review Mandate Data Publisher Licence Resources


RoT-001 Price Paid Data Yes Published Published Published

RoT-027 Price Paid Data Yes Published Published Published

RoT-028 No No N/A April 2017 N/A N/A N/A

RoT-003 Customer House Price Index Yes Published Published Published Not mandated

RoT-004 Proprietors Private Individuals No Yes April 2017 Not published Not licenced

RoT-026 Proprietors Yes Published Published April 2017 csv files

Source of the data item, how the data is collected










preservation).






Location of published data

e.g. LR or data.gov or both



used.

The details of each


Property Price (Residential)

Price Paid Data - Residential Property

Monthly residential property price data for all single residential properties sold

for full marlet value in England and Wales that are lodged with HM Land Registry for registration. Subject to

exclusions as per our website





2002


collections/price-paid-data

Open Government

Licence


Property Price (Commercial and

Additional)

Price Paid Data -Commercial and

Additional

Monthly residential property price data for commerical, shared ownership,

reposessed and buy to let properties sold for value in England and Wales

that are lodged with HM Land Registry for registration. Subject to exclusions i.e. land at or propties sold for nil or

nomial value.





2002


collections/price-paid-data

Open Government

Licence


Register of Title

Property Price (Excluded)

Price Paid Data -Excluded

Monthly price paid and value stated entries currently excluded from

Residential, Commercial & Additional datasets, added to the register as part

of the registration process.


On-premiseMainframe

Casework systems


2002

House Price Index

Data showing changes in the value of residential properties, whether for

cash or with a mortgage, in England and Wales since January 1995.

Sales data collected on all residential housing transactions.




collections/uk-house-price-index-reports

Open Government

Licence

excel filescsv files

linked data

Register of Title

Data held in relation to legal owners of registered land including name and

addresses for service.


On-premiseMainframe

Casework systems




Act 1958


2002

Individual Title


Register of Title

Commercial & Corporate Ownership

Data

Data held in relation to legal owners of Estates in Land including name and

'addresses for service' (correspondence addresses). All

categories of ownership except for Private Individuals, Trustees,

Charities and Overseas Companies. All categories of 'addresses for service' except for Overseas addresses, email and BFPO





2002

https://www.gov.uk/

commercial-and-corporate-

ownership-data

License for the supply of Commercial & Corporate Ownership

Data

RoT - 029 Proprietors Overseas Companies Yes Published Published April 2017 csv files

RoT - 030 Proprietors Charities No No April 2017 Not published Not licenced

RoT-005 Bankruptcy Information No No April 2017 Not published Not licenced

RoT-006 No Yes April 2017 Not published Not licenced

RoT-007 Charges Legal Charge Interests No No April 2017 Not published Not licenced

RoT-031 Charges Eqiitable Charges No No April 2017 Not published Not licenced

Register of Title


'addresses for service' (correspondence addresses). Owners

are defined as Oversea companies during registration process.


Off-premise (chargeable)Private cloud


Off-premise (free)Public cloud

Data publicaation serviceAmazon Web Service S3


2002

https://www.gov.uk/

guidance/land-registry-overseas-companies-data

Licence for the supply of

Overseas Company Ownership

Data

Register of Title


'addresses for service' (correspondence addresses). Owners

are identified by delimiters.


On-premiseMainframe

Casework systems




Act 1958


2002

Individual Title


Register of Title

Bankruptcy The creditors notices and bankruptcy notices and bankruptcy restrictions

that are made against registered titles.


On-premiseMainframe

Casework systems




Act 1958


2002

Not available

Register of Title

Index of Proprietors

Names


An index of names which shows the proprietor of a registered estate and

the proprietor of any registered charges.


On-premiseMainframe

Casework systems




Act 1958

Land Registration Act 2002 and Land


Not available

Register of Title

Charges that are an interest in land and have been completed by

registration


On-premiseMainframe

Casework systems




Act 1958


2002

Not available

Register of Title

Data held in assocaition with noted (non-legal charges) against a

borrower's property


On-premiseMainframe

Casework systems




Act 1958


2002

Not available

RoT-032 Agreed Notice No No April 2017 Not published Not licenced

RoT-033 Unilateral Notice No No April 2017 Not published Not licenced

RoT-034 No No April 2017 Not published Not licenced

RoT-008 Cautions Cautions No Yes April 2017 Not published Not licenced

RoT-009 Rights and Burdens No Yes April 2017 Not published Not licenced

RoT-010 Title Descriptors Title Descriptors Yes Published April 2017 csv files

Register of Title


Notices entered onto the register under ss. 32, 34 LRA 2002 & r.80

LRR 2003 HM Land Registry registration process

On-premiseMainframe

Casework systems




Act 1958


2002

Not available

Register of Title


A unique entry on the register in respect of an application made under ss. 32, 34 & 35 of LRA 2002


On-premiseMainframe

Casework systems




Act 1958


2002

Not available

Register of Title

Notices/Noted Entries Registar's Noted Entries

A Notice entered by the registrar under ss.32, 33, 37 and 38 of LRA 2002 where (usually) no specific application has been made for the entry


On-premiseMainframe

Casework systems




Act 1959


2003

Not available

Register of Title

The name and address of a person or organisation that claims an interest in registered or unregistered land (or charge).


On-premiseMainframe

Casework systems




Act 1958


2002

Not available

Register of Title

Rights and Burdens

Rights that benefit or adversely affect registered land or property. Examples include rights over neighbouring land, restrictions on the use of the land, rights to run service pipes and wires


On-premiseMainframe

Casework systems




Act 1958


2002

Not available

Register of Title

Data associated with registered land or property identified by a title number including the tenure and class of title granted.


On-premiseMainframe

Casework systems




Act 1958


2002

https://www.gov.uk/

guidance/national-polygon-service

License for the supply of

National Polygon data

RoT-011 Leaseholds Leasehold Information No No April 2017 Not published Not licenced

RoT-012 Title Plan Title Plan No Yes April 2017 Not published Not licenced

RoT-013 Register of Title Register of Title No Yes April 2017 Not published Not licenced

RoT-014 Documents No Yes April 2017 Not published Not licenced

RoT-015 Documents No Yes April 2017 Not published Not licenced

RoT-016 Discharges Discharge of Charge No No April 2017 Not published Not licenced

Register of Title

Data associated with a registered lease including the lease date, rent term and parties to the lease.


On-premiseMainframe

Casework systems




Act 1958


2002

Not available

Register of Title

The official plan produced by HM Land Registry mapped against the Ordnance Survey map showing the extent of land in an individual registered title including any references to additional detail further described in the register. The Title Plan is a record of the registration at the time of registration and is not maintained or changed over time unless there is a specific change in the extent or references of the registration.


On-premiseMainframe

Mapping systems




Act 1958


2002

Individual title plans

are available in pdf format

Register of Title

A record of legal ownership and certain other legal interests relating to registered land or property.


On-premiseMainframe

Casework systems




Act 1958


2002

Individual registers are available in pdf or html

format

Register of Title

Register Retained Documents (Non

exempt)



On-premiseMainframe

Casework systems




Act 1958


2002

Individual documents

are available in pdf or

html format

Register of Title

Register Retained Documents (Exempt)



On-premiseMainframe

Casework systems




Act 1958


2002

Not available

Register of Title

This data shows where charges have been removed from registered titles.


On-premiseMainframe

Casework systems




Act 1958


2002

Not available

RoT-017 Property Description No No April 2017 Not published Not licenced

RoT-018 Land Charges Agricultural credits No No April 2017 Not published Not licenced

RoT-019 Land Charges Bankruptcy Index Bankruptcy Index No No 5 Years April 2017 Not published Not licenced

RoT-020 Land Charges Land Charges Index No No April 2017 Not published Not licenced

RoT-021 Land Charges No No April 2017 Not published Not licenced



RoT-024 Land Charges Register of Annuities A register of annuities. No No April 2017 Not published Not licenced

Register of Title

Property Description

A textual description of registered land.


On-premiseMainframe

Casework systems




Act 1958


2002

Not available

Agricultural Credits Register

A register of agricultural charges registered over farming stock and other agricultural assets.


On-premiseMainframe

Land Charges systems




Act 1958

Agricultural Credits Act

1928.

Not available

Data held by the Land Charges department of HM Land Registry of pending actions (petitions) in bankruptcy or writ orders in bankruptcy (bankruptcy orders) against individuals





Land Charges Index

A name based index of interests and charges over unregistered land that impose an obligation on the estate owner in favour of some other person registered at the Land Charges Department






Act 1958





A register of deeds of arrangements registered with the Land Charges Department registering arrangements agreed with debtors for the benefit of the creditors.




Deeds of Arrangement

Act 1887



Register of Pending Land

Actions

Register of Pending Actions

A register of actions or proceedings pending in court affecting unregistered land.







Register of Writs and Orders

A register of Writ or Orders affecting land

A register of Writ or Orders affecting land.






Register of Annuities






Act 1958

Annuities Act 1972


RoT-025 Yes Published Published April 2017Register of Title

Archive Data (1862 Register)

HM Land Registry Act 1862 Registers

An historical record of legal ownership and certain other legal interests relating to registered land or property.Purely of historical interest only, as the collection no longer has any legal status vide s122(1) Land Registration Act 2002.

HM Land Registry registration process (historical)


1862 Act RegistersPretaGov Limited

HM Land Registry Act

1862Land

Registration Act 2002

http://www.landregistry.

gov.uk/market-trend-data/

digitalarchives

Open Government

Licence

Individual registers are available in pdf format

Availability Information Further Information

Date Released Update Frequency Charging Geographical Coverage Geographical Granularity Geographic Bounding Box Temporal Extent Begin

1 February 2012 Monthly Free Not geographic data Not geographic data Not geographic data 1 January 1995

28 October 2015 Monthly Free Not geographic data Not geographic data Not geographic data 14 Oct 2013

N/A Monthly Not available Not geographic data Not geographic data Not geographic data 14 Oct 2013

25 July 2013 Monthly Free England and Wales Residential property level 1 January 1995 Current

Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current

April 2014 Monthly or Quarterly Not geographic data Not geographic data Not geographic data 1863 Current

Temporal Extent End

Secondary Owner


released





offered in the item



the item



NE 55.811741, 1.768960 SW

49.871159, -6.379880

Annual data supply charge or Quarterly royalties based on transactional title use or

per end user registration.

March 2016 Monthly Not geographic data Not geographic data Not geographic data 1863






single download: a one-off download of the complete England and Wales data

half-yearly download: a complete download of the England and Wales data at six monthly

intervalsquarterly download: a complete download of

the England and Wales data at quarterly intervals

premium package: unlimited download access to the complete England and Wales data plus quarterly refreshes and monthly

‘change only’ updates

31 October 2015 for free dataset

and Current for all other downloads






November 2015 Monthly Not geographic data Not geographic data Not geographic data 1863 Current

complete file: download the data at any time during the year

change only update file: provided on the second working day of each month

validation file: enables you to verify the information has been downloaded correctly


Not released Daily England and Wales 1863 Current

Not released Daily Not geographic data Not geographic data Not geographic data 1863 Current






NE 55.811741, 1.768960 SW

49.871159, -6.379880







scanning





scanning



Not released Daily Not geographic data Not geographic data Not geographic data Current





Not released Daily Not geographic data Not geographic data Not geographic data 1855 1925











March 2014 No longer maintained Free Not geographic data Not geographic data Not geographic data 1863 2002

These are historic items and National

Archives would need to be

consulted in decisions taken

on external siting or

destruction




GI-001 No Yes April 2017 Not published Not licenced

GI-002 Index Map Index Map No No April 2017 Not published Not licenced











preservation).










used.

The details of each



HM Land Registry Property

Gazetteer


An address database that links title registrations to an address. The address can then be used as an easy way to search for title registrations. Addresses are captured from registration documents provided by customers at the time of registration and validated against third part data (Ordnance Survey Address Layer 2). Database also contains addresses from Ordnance Survey Address Layer 2 that have yet to be registered. Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details.


On-premiseMainframe

Casework systems


schedules


2002

Not available


An index of all registered title extents in England and Wales in electronic format.Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details.


Off premisePublic cloud

National Polygon ServiceStorage Made Easy



National Archives


2002

Not available

GI-003 INSPIRE Yes Published April 2017

GI-004 No Yes April 2017 Not mandated Not published Not licenced

GI-005 Survey extents Survey extents Site surveys No Yes April 2017 Not mandated Not published Not licenced

GI-006 Survey Reports Survey Reports No Yes April 2017 Not published Not licenced

GI-007 Administrative Areas No No April 2017 Not mandated Not published Not licenced

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509


INSPIRE Index Polygons

A dataset of spatial data which is a subset of HM Land Registry index map containing freehold registrations and structured to meet the requirements of the INSPIRE directive.

Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details.





schedules

INSPIRE Directive 2007

http://data.gov.uk/dataset/hm-land-registry-inspire-index-polygons

No licence restrictions

OGC Web Mapping Servicehttp://

inspire.landregistry.gov.u

k/inspire/ows?

Service=WMS&Request=Getcapabiliti

es




Electronically held representations of HM Land Registry's business units created by HM Land Registry for administration purposes.

Derived from Ordnance Survey Boundary Line data

On-premiseMainframe

Casework systems


schedules

Not available


Electronically held representations relating to the extents surveyed by HM Land Registry surveyors.

On-premiseMainframe

Mapping systems


schedules

Not available


Reports relating to the extents surveyed by HM Land Registry surveyors and can include a range of site information e.g. ground measurements, age and nature of boundary features, land use and occupation, any new topographic detail and photographs.

HM Land Registry Survey process

On-premiseMainframe

Mapping systems


schedules


2002

Not available


Administrative Areas

Electronically held representations of administrative areas which may be either a highest level local administrative area, which may be either a county, a metropolitan district or a unitary authority, a conurbation or an island or island group.

On-premiseMainframe

Mapping systems


schedules

Not available



Not released Not available Not available England and Wales 1862 Current

Not released Not available Not available England and Wales 1862 Current

Temporal Extent End

Secondary Owner


released





offered in the item



the item


NE 55.811741, 1.768960 SW

49.871159, -6.379880


NE 55.811741, 1.768960 SW

49.871159, -6.379880

November 2011 Weekly Free to view England and Wales Current

Not released Not available Not available England and Wales Current



Not released Not available Not available England and Wales 10 meters Current

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509


NE 55.811741, 1.768960 SW

49.871159, -6.379880


NE 55.811741, 1.768960 SW

49.871159, -6.379880


NE 55.811741, 1.768960 SW

49.871159, -6.379880


NE 55.811741, 1.768960 SW

49.871159, -6.379880

NE 55.811741, 1.768960 SW

49.871159, -6.379880




CUST-001 Customer Contact Details Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced

CUST-003 Customer Preference Customer Preference No Yes April 2017 Not mandated Not published Not licenced

CUST-018 Customer Contact Details Created from datafeeds No Yes April 2017 Not mandated Not published Not licenced

CUST-004 Customer CCD Governance Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

CUST-005 Information Press Releases Current Press Releases Yes Published Published April 2017 Not mandated

CUST-006 Information Press Releases Yes Published Published April 2017 Not mandated

CUST-007 Customer Service Catalogue Administrative data No Yes April 2017 Not mandated Not published Not licenced SharePoint

CUST-008 Customer Contract details No Yes April 2017 Not mandated Not published Not licenced











preservation).










used.

The details of each


Customer Contact Details

A list of all HM Land Registry customers with contact details including name, address, telephone numbers, email addresses and a record of customer communications.




schedules

Not available

Details of individuals and organisations who have registered with preference services to remove them from mailing lists and cold calls. Consists of 3 separate lists, the Mail Preference Service, Telephone Preference Service and Corporate Telephone Preference Service lists.

Purchased from preference services




schedules

Not available

Customer Consolidated Record

A view of a customers statutory and Add Value transactions

On-premiseOracle Microstrategy

Analytical CRM system


schedules

Not available

Commercial and Customer Directorate

Governance

Commercial and Customer Directorate Governance Data including assurance data, risk registers, budgets, management accounting, commercial revenue, sales data and audit outcomes.



schedules

Not available

Press releases Informing the public and press about HM Land Registry events and activities and monthly data releases.





announcements?keywords=&announcement_filter_o

ption=press-releases&topics

%5B%5D=all&departm

ents%5B%5D=land-

registry&world_locations%5B

%5D=all&from_date=&to_date=

Crown Copyright

website information

Archived Press Releases

Archived press releases Informing the public and press about HM Land Registry events and activities and monthly data releases.




http://webarchive.nationalarchives.gov.uk/20111030175426/

http://landregistry.gov.uk/about-us/press-

listing

Crown Copyright

website information

Service Catalogue

Services provided by HM Land Registry.



schedules

Customer Contracts

Add Value Services Customer Contracts

Customer contracts entered into with HM Land Registry for Add Value services.


Retained for 3 years after

expiration of contract

Not available

CUST-009 Customer Portal Agreements Agreement details Yes Published April 2017 Not mandated

CUST-010 Customer Application Forms Application Forms Yes Published Published April 2017

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509

Portal Agreements

The regulatory agreements entered into with HM Land Registry which define the terms upon which access to the different groups of HM Land Registry's electronic services via the Portal channel is granted.



At least 6 years after expiry

https://www.gov.uk/government/publications/

conditions-of-use-hm-land-registry-

business-e-services

Crown Copyright

Not available

Downloadable copies of HM Land Registry application forms.

Forms prescribed by the Land Registration Rules 2003



Land Registration Rules 2003


collections/hm-land-registry-

forms

Crown copyright

pdf & word files




Not released Not available Not available Not geographic data Not geographic data Not geographic data Current



2003 As required Free Not geographic data Not geographic data Not geographic data 31 January 2011 Current gov.uk

2003 As required Free Not geographic data Not geographic data Not geographic data 1 November 1999 Current


Not released Not available Not available Not geographic data Not geographic data Not geographic data September 2010 Current

Temporal Extent End

Secondary Owner


released





offered in the item



the item

data.gov.ukNtaional Archives

Not released Not available Free Not geographic data Not geographic data Not geographic data September 2008 Current

2003 As required Free Not geographic data Not geographic data Not geographic data Current

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509




PERF-001 HR People Data People Data HR data No Yes April 2017 Not mandated Not published Not licenced

PERF-002 HR Senior Staff Dataset HR data Yes Published Published April 2017 Not mandated csv files

PERF-003 HR Junior Staff Dataset HR data Yes Published Published April 2017 Not mandated csv files

PERF-004 HR HR data Yes Published Published April 2017 Not mandated csv files

PERF-005 HR HR data Yes Published Published April 2017 Not mandated

PERF-006 HR Supplier Information No Yes April 2017 Not mandated Not published Not licenced

PERF-007 HR Security Manual Security Manual No Yes April 2017 Not applicable Not published Not licenced

PERF-008 HR HR Governance Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

PERF-009 HR HR Governance Corporate Governance No Yes April 2017 Not mandated Not published Not licenced











preservation).










used.

The details of each


Human Resources data related to individual staff employment (full cycle from recruitment to exit) with HM Land Registry relating to current, previous and prospective employees.


HRACGI

Historic versions retained for 7

years – current plus 6 previous

Not available


Salary and staffing structure for the most senior members of HM Land Registry's management from 30 June 2010 - 30 September 2012.




gov.uk/professional/

about-us/organisation/organograms

Open Government

Licence


Payscale and staffing structure for the main business HM Land Registry directorates from 30 June 2010 - 30 September 2012.




gov.uk/professional/

about-us/organisation/organograms

Open Government

Licence


Monthly workforce and paybill figures

Monthly management information on staff numbers and paybill costs in Civil Service departments, their agencies and their executive non-departmental public bodies.



http://www.data.gov.uk/

dataset/workforce-

management-information-land-

registry

Open Government

Licence


Annual performance-related pay figures

Publication of information on Non-consolidated Performance Related Pay data for HM Land Registry



http://www.data.gov.uk/

dataset/performance-

related-pay-for-land-registry

Open Government

Licence

csv filesxls files

Supplier Information

Data held relating to a business or individual that supplies goods, services or both to HM Land Registry.

Initial supplier form and supplier updates




Not available

A manual of protective security policy and guidance covering physical and personnel security and counter terrorism guidance.

Data source is the Cabinet Office guidance on physical and personnel security as updated

by Government Security Secretariat Security Notices.




National Archives

Not available

Employment Relations activity

Details of formal consultations with Departmental Trades Unions (including business strategy and Human Resources strategy activity e.g. pay remit, policy development). Includes minutes of meetings, and corresponce including emails.



Not available

Information and correspondence related to voluntary severance

schemes

Excluding individual-related information


HRACGI


Not available

PERF-010 HR HR Governance HR Governance Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

PERF-011 HR HR Governance Workforce Planning Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

PERF-012 HR HR Governance Pay Remit Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

PERF-013 HR HR Governance Commercial Contracts Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

PERF-014 Performance No Yes April 2017 Not published Not licenced

PERF-015 Performance Day List Day List No No April 2017 Not published Not licenced

PERF-016 Performance Transactional Data Yes Published Published April 2017 Not mandated

PERF-017 Performance No Yes April 2017 Not mandated Not published Not licenced


Human Resources governance information, correspondence and records, including People Committee, Human Resources Programme & Project data, Human Resources Senior Managers Group, and, Human Resources Senior Management Team.



Not available

A spreadsheet anonymised for modelling purposes of where people sit in the organisation in terms of service, grades and skills.


HRACGI


Not available

Senior Civil Service and other. Includes submissions to ministers. Includes spreadsheet on outturn (spend on pay), current pay remit submission and corespondence and board papers.



Not available

Includes minutes of meetings, and corresponce including emails.




Not available

Commercial Arrangements

Volume

Commercial Arrangements Volume

Data held giving details of lenders forms of charge and special arrangements that have been approved by the Commercial Arrangements Section at HM Land Registry Head Office for use by internal caseworkers when processing applications.

Arrangements with HM Land Registry as agreed with

lenders, organisations, solicitors and agents.




National Archives


2002 Land


Not available

Records kept showing the date and time at which every pending application under the Land Registration Act 2002 and Land Registration Rules 2003 is made and every application for an official search with priority, both live and historical.


On-premiseMainframe

Casework systems



National Archives


2002 Land


Day list entries are

available via HM Land Registry

electronic channels

Transactional Data

Monthly data about the number and types of applications received by HM Land Registry by account holders. Management Information

systems


Data publication serviceAmazon Web Services S3

https://www.gov.uk/guidance/hm-land-registry-

transaction-data

Open Government

Licence

csv files and linked data



Items of correspondence relating to any completed application retained for future reference and any documents issued by HM Land Registry on completion of an application.



Casework systemsAmazon Web Services S3



National Archives

Not available

Substantive Applications

Substantive Application Data

Data held in association with a substantive application which is an application that results in an update to the register.


On-premiseMainfarme

Casework systems



National Archives

Not available



PERF-021 Performance System log No Yes April 2017 Not mandated Not published Not licenced

PERF-022 Performance Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

PERF-024 Performance Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

PERF-025 Performance Corporate Governance Yes Published Published April 2017 Not mandated

PERF-026 Performance Business Continuity No Yes April 2017 Not mandated Not published Not licenced

PERF-027 Performance Approved Estate Plans Land Registration process No Yes April 2017 Not mandated Not published Not licenced

PERF-028 Performance Yes Published Published April 2017 Not mandated pdf file

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509

Preliminary Applications

Preliminary Application Data

Data held in association with a request for preliminary services supplied by HM Land Registry.


On-premiseMainfarme

Casework systems



National Archives

Not available

Land Charges Applications

Land Charges Application Data

Data held in association with a Land Charges application.





National Archives

Not available

Business Gateway

Request/Response Log

Business Gateway Request & Response

Log

A log of requests from customers and responses returned via HM Land Registry's Business Gateway channel which allows customers’ case management systems to interact with HM Land Registry systems e-services,

On-premiseMainframe

Business gateway

Retained for 14 months

Not available

Operations Governance Data

Quality Key Performance Indicator

Detail and statistics surrounding the Quality Key Performance Indicator comprising details of audit checks on titles with outcome and any feedback for the local office.



Not available



Material written for HM Land Registry casework staff relating to all aspects of land registration practice and procedure.




National Archives

Not available

Independent Complaints

Review Annual Report


Annual Report

Current and historical annual report on complaints that have been through HM Land Registry’s internal complaints procedure where the customer is dissatisfied with the outcome.


Independent Compliiants Reviewer

Amazon Web Services S3

http://www.icrev.org.uk/lr_report2011.sht

ml

Crown copyright

Website information

Business Continuity

Central Business Continuity Plan documents covering the main business continuity templates, rehearsal records and schedules.

Document templates are the source material for all local office Business Continuity

Plans. Updated periodically with best practice from testing and

rehearsals.




National Archives

Not available

Approved Estate Plans

Estates plans involved in the registration of developing estates that have been approved through HM Land Registry’s estate plan approval service.

On-premiseMainframe

Casework systems

Retained for 18 months from

transfer of last plot

Not available



Key performance indicators and objectives that HM Land Registry uses to gauge and compare performance in terms of meeting strategic and operational goals.

HM Land Registry authored objectives




publications/land-registry-key-performance-

indicators-2016-to-2017

Crown copyright

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509




September 2010 Every 6 months Free Not geographic data Not geographic data Not geographic data 30 June 2010

September 2010 Every 6 months Free Not geographic data Not geographic data Not geographic data 30 June 2010

27 October 2011 Monthly Free Not geographic data Not geographic data Not geographic data 1 April 2011 31 March 2012

Free Not geographic data Not geographic data Not geographic data 2011 2012

Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Garrett




Temporal Extent End

Secondary Owner


released





offered in the item



the item

30 September 2012

30 September 2012

19 December 2012

Updated when any award is made






Not released Real time Not available Not geographic data Not geographic data Not geographic data 1986 Current

1 February 2012 Monthly Free Not geographic data Not geographic data Not geographic data 1 February 2012







Not released Not available Not available Not geographic data Not geographic data Not geographic data 2010/11 Financial year


2000 annually free Not geographic data Not geographic data Not geographic data 1999 2011



2012 annually free Not geographic data Not geographic data Not geographic data 2012 2013

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509

As current as the last update to the

dataset

The office of the independent

com-plaints reviewers

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509




FIN-001 Finance Fee Orders Fee Orders Yes Published Published April 2017 LR Act 2002

FIN-002 Finance Credit Accounts Credit Accounts No Yes April 2017 Not mandated Not published Not licenced

FIN-003 Finance General Ledger General Ledger Yes April 2017 Not licenced

FIN-004 Finance Receipts and payments No Yes April 2017 Not published Not licenced

FIN-005 Finance Cash Flow Forecast Actual cash flow and projections No Yes April 2017 Not published Not licenced











preservation).










used.

The details of each


Current and historic fee orders detailing the rules which define the fee payable for applications for statutory services made to HM Land Registry.

Fees for statutory services are set by the Government Minister

responsible for HM Land Registry

Off-premiselegislation.gov.uk

http://www.legislation.g

ov.uk/uksi/2012/1969/

contents/made

Open Government

Licence

website information

pdf files

Information on customers who hold credit or varaible direct debit accounts with HM Land Registry including their business and operational addresses and bank account details.


On-premiseMainframe

Credit Accounts system


Not available

Central accounting record of HM Land Registry summarising changes in financial position as transactions are posted during an accounting period.The General ledger provides balanced ledger accounting for HM Land Registry and serves as the repository of financial information.

Information in summary and detail from subledgers, general

ledger journals


General ledger

Part see FIN028 & FIN029



Act 1973

Expenditure over £25,000 published

monthly on GOV.UK,

https://www.gov.uk/government/coll



GPC expenditure over £500

published monthly on GOV.UK,

https://www.gov.uk/government/collections/government-procurement-


500

All other transaction data

unpublished

Not available

Cash Management

Ledger


Central accounting record where cash management transactions are listed against a cost centre and account code.





Act 1973

Not available

Cash Flow Forecast

An estimate of the timing and amounts of cash inflow and outflow over a specific period.


Cash flow forecast



Act 1973

Not available

FIN-006 Finance Projects Ledger Projects Ledger Part see FIN028 Yes April 2017 Not licenced

FIN-007 Finance No Yes April 2017 Not published Not licenced

FIN-008 Finance Fixed Assets Ledger Fixed Asset transactions Part see FIN028 Yes April 2017 Not licenced

FIN-009 Finance Budget Information Annual Budgeting No Yes April 2017 Not published Not licenced

FIN-010 Finance Receivables Ledger No Yes April 2017 Not published Not licenced

FIN-011 Finance Corporate Governance No Yes April 2017 Not published Not licenced

FIN-012 Finance Payables Ledger Payables Ledger No Yes April 2017 Not published Not licenced

FIN-013 Finance Indemnity Payments No Yes April 2017 Not published Not licenced

FIN-014 Finance Internal Audit Internal Audit Corporate Governance No Yes April 2017 Not published Not licenced

FIN-015 Finance No Yes April 2017 Not mandated Not published Not licenced

Accounting records showing project transactions listed against a project, task and expenditure type.

Project set up, invoices, payments


Projects ledger



Act 1973

If project data is over £25,000 this is published on





Not available

Billing & Order Management

Ledger

Billing & Order Management Ledger

Accounting records where billing and order management transactions are listed against a cost centre and account code.

Customer set up, customer orders raised


Billing & Order Management ledger



Act 1973

Not available

Fixed Assets Ledger

Accounting records of fixed asset transactions listed against a cost centre and account code.


Fixed Assets ledger



Act 1973

If Fixed Asset data is over

£25,000 this is published on





Not available

Budget Information

Current and historic information on annual budgets for overheads and fixed assets.






Act 1973

Not available

Receivables Ledger

Accounting records showing accounts receivable transactions are listed against a cost centre and account code or a project, task and expenditure type.



Receivables ledger



Act 1973

Not available



The policies, guidance and processes which govern the procurement of goods and services for HM Land Registry.





National Archives


Act 1973

Not available

Accounting records where accounts payable transactions are listed against a cost centre and account code or a project, task and expenditure type.

Supplier set-up, purchase orders raised, purchase

invoices received and payments made


Payables ledger



Act 1973

Not available

Indemnity Payments

Indemnity compensation payments paid by HM Land Registry.

Payments made in respect of indemnity claims

On-premiseOracle ERP

Indemnity payments



Act 1973

Not available

Current and historic audit evidence and reports.

Non-sensitive data held in cloud service MKInsight. Sensitive

data on-premise.



Act 1973

Not available



Current and historic information relating to financial models of how HM Land Registry will perform in future years, including forecasts of income, expenditure and the statement of financial position (balance sheet).

Calculations based on projections






National Archives

Not available

FIN-016 Finance Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

FIN-017 Finance Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

FIN-018 Finance Assurance Information Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

FIN-019 Finance Balanced scorecard Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

FIN-020 Finance Strategic Risk Register No Yes April 2017 Not published Not licenced

FIN-021 Finance Supplier Contracts Contract details No Yes April 2017 Not mandated Not published Not licenced

FIN-022 Finance Input by HM Land Registry staff No Yes April 2017 Not published Not licenced

FIN-023 Finance Losses Register Losses Register Input by HM Land Registry staff No Yes April 2017 Not published Not licenced

FIN-024 Finance No Yes April 2017 Not mandated Not published Not licenced

FIN-025 Finance Financial Actuals Financial Actuals No Yes April 2017 Not mandated Not published Not licenced

FIN-026 Finance Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced


HM Land Registry Board Information





National Archives

Not available


Executive Board Information





National Archives

Not available


Includes Annual Governance statement and the Assurance Forum papers required to support it.




National Archives

Not available


Shows performance against published targets, along with a financial report for Add Value services.




National Archives

Not available

Strategic Risk Register

Current and historic information on a range of strategic risks identified and used for monitoring, reporting on and evaluating action, impact and countermeasures.

email, board discussions, board minutes



Government requiremement for all bodies to

retain risk registers

Not available

Supplier Contracts

Data held in association with a person who provides services to HM Land Registry under terms specified in a contract.



Retained for 3 years following

expiry date

Not available



Maladministration compensation payments paid by HM Land Registry.




money

Not available

List of all cash losses made for each financial year.




money

Not available



Current and historic information on a range of operational performance metrics.

Management Information systems


Retained for 3 years after the year to which

they relate

Not available

Current and historic information on financial transactions and commitments used for recording income, making payments and monitoring actual income and expenditure against budgets.

Various including user input, uploads of mainframe files

using loader programs.


Financial Actuals


Not available


(DDaT) Finance Report

Digital, Data and Technology directorate (DDaT) Finance Report

Data showing the consolidated budgetary position of HM Land Registry's Digital, Data and Technology directorate (DDaT).



Not available

FIN-027 Finance Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced

FIN-028 Finance Expenditure Financial statements Yes Published Published April 2017 Not mandated csv files

FIN-029 Finance Expenditure Financial statements Yes Published Published April 2017 Not mandated csv files

Fin-030 Finance Cheques Cheques Receipts and payments No Yes April 2017 Not mandated Not published Not licenced


(DDaT) Cost Model


(DDaT) Cost Model

Digital, Data and Technology directorate (DDaT) data used for analyzing processes, measuring efficiency, controlling costs, and monitoring improvements. Specifically this apportions the costs of running Digital, Data and Technology directorate (DDaT) against the services supported.



Not available

Expenditure over £25,000

Monthly overview of expenditure over £25,000 for HM Land Registry




collections/land-registry-


Open Government

Licence

GPC Expenditure over £500

Monthly overview of expenditure over £500 on HM Land Registry's Government Procurement Card (GPC).



https://www.gov.uk/government/collections/

government-procurement-


500

Open Government

Licence

Financial information collected from cheque method of payment and

metadata about amounts, transactions and validity




Not available



2003 Free Not geographic data Not geographic data Not geographic data 1988 Current

Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley

Monthly in arrears Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel

Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel


Temporal Extent End

Secondary Owner


released





offered in the item



the item

New fee orders are published when

introduced


https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 &

'https://www.gov.uk/government/collections/government-procurement-card-gpc-


Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel







Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Martin Bates










Not released Not available Not available Not geographic data Not geographic data Not geographic data 2013 Current Jane Garrett

Not released Not available Not available Not geographic data Not geographic data Not geographic data 1999 Current Jane Riley


Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current







January 2013 Monthly Free Not geographic data Not geographic data Not geographic data April 2010

April 2013 Monthly Free Not geographic data Not geographic data Not geographic data April 2011

Not releaseed Not available Not available Not geographic data Not geographic data Not geographic data Current






EST-001 Estates Property Property & Land Administrative Data No Yes April 2017 Not mandated Not published Not licenced Not released

EST-003 Estates Facilities Management No Yes April 2017 Not mandated Not published Not licenced Not released

EST-004 Estates Contract details No Yes April 2017 Not mandated Not published Not licenced Not released

EST-005 Estates Administrative Data No Yes April 2017 Not mandated Not published Not licenced Not released

EST-006 Estates Corporate Governance No Yes April 2017 Not mandated Not published Not licenced Not released

EST-007 Estates Health & Safety Corporate Governance No Yes April 2017 Not published Not licenced Not released

EST-008 Estates Sustainability Corporate Governance No Yes April 2017 Not mandated Not published Not licenced Not released

EST-009 Estates Incident Data No Yes April 2017 Not published Not licenced Not released

EST-010 Estates Corporate Governance No Yes April 2017 Not published Not licenced Not released











preservation).










used.

The details of each


Various property and asset management data including extracts of clauses, covenants, rents and rates.


Corporate procurement

policy applies to contract files,

which is 6 years from the end of the contract (or 12 years for a

deed).


Facilities management data including commercial data, contract and supplier information, property running costs and environmental information.

Contract details and administrative data




Facilities Management Contracts

Contracts entered into with HM Land Registry relating to facilities management including tenders, awards, transactional data, contract variations and performance against Key Performance Indicators.




Facilities Management Financials

Current and historic information on budgets and financial performance of facilities management.




Facilities Management Governance

Facilities management governance data including minutes, performance against Key Performance Indicators, and compliance data.




Risk assesments and health & safety process maps.




Act 1974


Data concerning HM Land Registrys environmental policies, accreditations, legal obligations, achievements and targets.




Incidents and Reporting of Injuries, Diseases and Dangerous Occurrences Regulations records for reported injuries, accidents, diseases and dangerous occurrences.

Reported by HM Land Registry staff




Act 1974


Facilities Management Compliance

Building Compliance data, including Planned Preventative Maintenance records, Statutory Inspections, Building Condition Surveys and Building Log Books



Health and Safety at Work Act 1974, (plus specific H&S Legislation, ACOP and

Regulation) and HM Land

Registry policies



Not published Not available Not available Not geographic data Not geographic data Not geographic data Current

Not published Not available Not available Not published Not published Not published 7 years from current date Current

Not published Not available Not available Not geographic data Not geographic data Not geographic data 7 years from current date Current







Temporal Extent End

Secondary Owner


released





offered in the item



the item




SURV-001 Survey Survey No Yes April 2017 Not mandated Not published Not licenced

SURV-002 Survey Survey Yes Published Published April 2017 Not mandated




SURV-012 Survey Property alert survey Survey No Yes April 2017 Not mandated Not published Not licenced

SURV-013 Survey Customer barometer Survey No Yes April 2017 Not mandated Not published Not licenced

SURV-014 Survey Ad-hoc survey Ad-hoc survey Survey No Yes April 2017 Not mandated Not published Not licenced











preservation).










used.

The details of each


Customer Satisfaction

Survey

Monthly Customer Satisfaction Survey

Results of a monthly customer satisfaction survey of HM Land Registry Services.



schedules

Not available

Survey of HM Land Registry

staff as part of a civil-service wide

staff survey

Civil Service staff survey

Survey responses from all HM Land Registry staff who took part in the annual survey, including unique identifiers to allow reports to be produced for different directorates.


The wider civil service results are

published by Cabinet Office at https://data.gov.u

k/dataset/civil-service-people-

survey-2014

Open Government

Licence

xls, csv and pdf files

HM Land Registry Portal System

Survey

HM Land Registry Portal System Survey

Results of customer satisfaction survey on existing HM Land Registry Portal system and customer recommendation for improvements.



schedules

Not available

Property Price Data Release

Survey


Results of survey detailing why customers download Property Price Data at the free release stage.



schedules

Not available

HR support desk satisfaction

survey


Results of customer satisfaction survey on HR support desk service



schedules

Not available

Property alert survey

Results of customer satisfaction survey on Property Alert service from newly signed up customers to provide feedback on the sign-up process



schedules

Not available

Customer barometer

Forecasting survey that goes out to approximately 2,000 customer (quarterly) asking about potential applications / workload that their busines is predicting for the next quarter



schedules

Not available

Results of customer or employee satisfaction survey focusing on a one-time, non-repeatable topic



schedules

Not available




1 February 2011 Free Not geographic data Not geographic data 1 November 2000 20 April 2011 Cabinet Office

Not released Not available Not available Not geographic data Not geographic data Not geographic data June 2012 Current






Temporal Extent End

Secondary Owner


released





offered in the item



the item

Overseas, Global, United Kingdom (England, Scotland,

Wales, Northern Ireland)




IT-001 HM Land Registry authored No Yes April 2017 Not mandated Not published Not licenced

IT-002 HM Land Registry authored No Yes April 2017 Not mandated Not published Not licenced

IT-003 Computer Account Data Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced

IT-004 No Yes April 2017 Not mandated Not published Not licenced

IT-005 e-Security Data e-Security Data System log No Yes April 2017 Not mandated Not published Not licenced

IT-006 Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced













preservation).










used.

The details of each




Main Application Code Store

Software source code and supporting documentation including design and requirements specification documents. Includes Delphi and Jave code.

On-premiseWintel

Subversion

Off-premiseHybrid cloud

GitHub / GitLabGitHub incorporated


schedules

Not available



Secondary Application Code Store

Software source code and supporting documentation including design and requirements specification documents. Incldues mainframe code in PL1 and Assembler including that of stored procedures. Additionally includes ad hoc respositories for example for Talend source code.

On-premiseMainframeAlchemist



schedules

Not available


Computer Account Data

User, group, resource and security profiles defined to identify and manage computer users and their ability to access HM Land Registry information assets across all environments.

On-premiseVarious


schedules

Not available


Service Management

Data


Data related to the problem management and incident management of HM Land Registry Information Technology services.

Customer or user, can be driven by automated alerts and system

processes


Marval



Not available


User, group, resource and security profiles defined to identify and manage customer’s access to HM Land Registry external services and internal mobile computers accounts. (Mobility laptops). Includes management information for user actions, system logs and user interraction logs.

On-premiseWebSEAL server

IBM Security Access Manager


schedules

Not available


Configuration Management

Data


Data recording the attributes of items which need to be controlled in order to deliver HM Land Registry's Information Technology services.


Marval


Not available



Data

Configuration Management Changes

Details of changes to configurable items.


Marval


Not available



Data

Configuration Management Notes

Details of notes configurable items. These include Release (a deployment of new/amended Configurable Items), Test Plan, Customer, Solution, Work Order, Private, Risks and Issues, Site Visit, Classic Errors and Service Improvement. New categories may be added.


Marval


Not available

IT-009 No Yes 24 months April 2017 Not mandated Not published Not licenced

IT-010 No Yes 24 months April 2017 Not mandated Not published Not licenced

IT-011 Architecture Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced

IT-012 Architecture Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced

IT-013 Programme/Project Data No Yes April 2017 Not published Not licenced

IT-014 Lessons learned Input by PPC staff No Yes April 2017 Not published Not licenced

IT-015 IS Governance Information Hub No Yes April 2017 Not mandated Not published Not licenced

IT-016 IS Governance No Yes April 2017 Not mandated Not published Not licenced

IT-017 IS Governance Software testing data Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced

IT-018 IS Governance Software change data Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced

IT-020 IS Governance Work packages Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced

IT-021 Enterprise Data Models Input by HM Land Registry staff No Yes April 2017 Not mandated Not published Not licenced




(DDaT) Suppliers Service Level Agreements

Service level agreements and service management information in place between HM Land Registry Digital, Data and Technology directorate (DDaT) and external suppliers.



Not available



Internal Service Level Agreements

Service level agreements and service management information in place between HM Land Registry Digital, Data and Technology directorate (DDaT) and internal business customers.



Not available


Architecture Specification

HM Land Registry architecture documentation contains, for example SODs (Solution Outline Documents).



schedules

Not available


Architecture Supporting Documents

Principles, patterns, standards and strategies, and records for HM Land Registry architecture review authority.



schedules

Not available


Programme/Project

Governance

Programme and Project documents including records of meetings, progress reports, finances, scope, technical specifications, roles and responsibilities. Some individual projects hold limited personal/customer data. Governance documentation include risk assessments, prioritisation information and senior governance progress reports.

Portfolio/project information is input by PPM personnel. Project financial data is input manually

from the BIS systems


Destroyed 7 years after

project closure


Not available


Programme/Project

Management

A structured central collection of good and bad lessons learned for HM Land Registry projects.


Reviewed periodically to

remove lessons that are no

longer relevant.


Not available


Management information data linking strategic objectives to a set of performance measures.

Aggregated from various sources of governance data



schedules

Not available


Measurement Workbooks

Monthly metrics data covering planned v actual project costs and mandays.

Collated from Systems Development metrics.



schedules

Not available


Defects found in internally developed software during testing including details of severity and resolution.


Quality Centre


schedules

Not available


Planned and delivered changes to software.

On-premiseMainframe

Change Management


schedules

Not available


Details of proposed, active and completed software delivery work packages.



schedules

Not available


Enterprise Data Models

Enterprise Conceptual Data Model (CDM) and Logical Data Models for entities on the CDM.


Subversion


schedules

Not available



Not released Not available Not available Not geographic data Not geographic data Not geographic data

Not released Not available Not available Not geographic data Not geographic data Not geographic data







Temporal Extent End

Secondary Owner


released





offered in the item



the item

Not released Not available Not available Not geographic data Not geographic data Not geographic data 2 years from current date Current

Not released Not available Not available Not geographic data Not geographic data Not geographic data 2 years from current date Current














Quality Centre




OTH-001 Legal Corporate Governance No Yes 30 years April 2017 Not mandated Not published Not licenced

OTH-002 Legal Public Data Group files Corporate Governance No Yes 30 years April 2017 Not mandated Not published Not licenced

OTH-003 Legal The Indemnity Log Corporate Governance No Yes 30 years April 2017 Not mandated Not published Not licenced



OTH-006 Information No Yes April 2017 Not mandated Not published Not licenced

OTH-007 Information Business Strategies Corporate Governance No Yes April 2017 Not mandated Not published Not licenced

OTH-008 Information Staff Returns Staff Returns No Yes April 2017 Not mandated Not published Not licenced

OTH-009 Information Yes Published Published April 2017 pdf files

OTH-010 Information Business Plans Corporate Governance Yes Published Published April 2017 Not mandated pdf files

OTH-011 Information Business Plans Corporate Governance No Yes April 2017 Not mandated Not published Not licenced











preservation).










used.

The details of each



Constitutional Correspondence

Correspondence with shareholder executive and cabinet office in relation to constitution and status of HM Land Registry (eg: appointment of Chiefs, Chair and Non Execs).


Not available


Files in relation to Public Data Group negotiations.


Not available


Log of claims made against the Indemnity fund.


Not available


Red Tape Challenge and Rule Committee

Information relating to the Red Tape Challenge and Rule Committee


Not available


Information Management Committee

papers

Agendas, minutes and papers for consideration by the committee.


Not available



The Information Asset Register listing HM Land Registry’s key Information Assets.

Internal HM Land Registry Information



schedules

Not available

Business Strategies

HM Land Registry long term business strategy documents.

Off-premisePublic cloudNewsweaver


schedules

Not available

Monthly staff returns data collected by Finance Group at Head Office for monitoring staff costs against project budgets.

Staff returns completed by HM Land Registry staff

On-premiseMainframe

ISD Staff Returns


schedules

Not available



HM Land Registry annual reports for the last five years. HM Land Registry authored

report



Reports pursuant to

LandRegistration Act 2002, accounts

pursuant to Government

Trading Funds Act 1973 as

amendedby the

Government Trading Act

1990.


organisations/land-registry/

about#corporate-reports

Crown copyright

Historical organisational Business Plans

Historical HM Land Registry business plans.



http://webarchive.nationalarchives.gov.uk/20111030175426/www1.landregistry

.gov.uk/publications/

business-plans

Crown copyright

Organisational Unit Business Plans

Business plans for the individual organisational units of HM Land Registry. On-premise

Mapped network drive


schedules

Not available

OTH-012 Information Technical Manual Technical Manual Yes Published Published April 2017

OTH-013 Information Product Health Checks HM Land Registry authored log No Yes April 2017 Not mandated Not published Not licenced

OTH-014 Information Disclosure log Disclosure log Yes Published Published April 2017 Not mandated

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509

Manual describing the technical and security aspects of, and the requirements for, participating in HM Land Registry e-business network services

HM Land Registry authored manual




2002Land

Registration (Network

Access) Rules 2008

https://www.gov.uk/government/publications/

technical-manual

Crown copyright

HM Land Registry website

information

Product Development

Health checks contain a buyer behaviour log (containing customer and product purchase details), Product performance records and monthly dashboard.



Not available

A selection of responses to requests made under the Freedom of Information Act and the Environmental Information Regulations. Names and addresses are redacted in order to protect requestors' privacy

Requests from customers. Responses from HM Land

Registry




collections/land-registry-freedom-

of-information-disclosure-log

Copyright, Designs and Patents Act

1988

docx files xlsx files











1999 Annually Free Not geographic data Not geographic data Not geographic data 2006 2012

2003 Annually Free Not geographic data Not geographic data Not geographic data 1997 2012


Temporal Extent End

Secondary Owner


released





offered in the item



the item

1 September 2011 As required Free Not geographic data Not geographic data Not geographic data Current


2003 Quarterly Free Not geographic data Not geographic data Not geographic data December 2011 Current

Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509 Err:509