hitachi transport system (m) sdn.bhd. feb. 18,2013 hitachi transport system (m)sdn bhd attn: aeon...

Hitachi Transport System (M) Sdn.Bhd.

Feb. 18,2013Hitachi Transport System (M)Sdn Bhd 　

Attn: AEONAttn: AEON CO.(M)Bhd.CO.(M)Bhd.

Draft of Suppliers Briefing Presentation

All Rights Reserved Copyright © 2010 Hitachi Transport System(M) Sdn Bhd..


Agenda1. Outline of KLRDC2. Allover Flow Chart3. Booking Procedures4. Loading Requirements 5. Register for Security & Dress cord6. Register for loading-bay allocation7. Unloading & Inspection Procedures8. Return Cargo Procedures9. Security check before leaving KLRDC10. Access for KLRDC11. Traffic Regulations in KLRDC12. Rental pallets 13. KLRDC Regulations in goods delivery14. Label15. Others 2

1, We prepare rough delivery time by supplier by category if needed.1, We prepare rough delivery time by supplier by category if needed.



3

1 Outline of KLRDC

Bird-Eye-View of w/h

TSM profile and w/h Contact

AEON Centre manager contact , etc

Outline of KLRDC. Definition of KLRDC AddressWorking days & hours 1st day when we start receiving (DC & XD respectively)



4

1 Outline of KLRDC

Si t e Pl a n

Sc al e 1: 10 0 0

20 12 . 0 6. 1 5Co py r i gh t 20 12 HAE Al l r i g ht s r e se r v ed .C

HT SM / New HQ & WH P r o j e ct i n Ba ng i

16 .78

2

289D2

3 '40

"

24 2D 5 2' 5 0" 2 01 . 8 7 3

15

5D

53

'

50

"

1

57

.2

60

232 D 4 5' 20 " 4 7. 26 5

23 7D 2 5' 20 " 68 . 8 2 6

67 D 03 ' 10 " 47 . 1 6 767 D 03 ' 10 " 55 . 9 3 0

67 D 03 ' 10 " 65 . 3 5 1

48 . 1 0 224 7D03 ' 1 0 "

DI

VID

ER

67 D 03 ' 10 " 67 . 4 4 467 D 03 ' 10 " 48 . 1 0 2

67 D 03 ' 1 0" 20 . 1 2 2

N

GuardHouse

Receiving bays forXD & Consolidation

Bays for receiving large suppliers

Bays for loading delivery item

Bays for Return Goods

OfficeWarehouseConstruction

Area

One Way

・

C

C

D

ELorry Waiting Area (20Lorries)B

A: Suppliers park lorries in front of gate. Guard House will be transferred, and gate bar will be set. Suppliers stop their lorries and register at Guard House. Lorries move around above (one way only).B: Suppliers stop lorries in front of W/H and go to registration counter.　 We will prepare the waiting space for Suppliers in front of office. Office staff tell the berth No. for unloading to driver .C: XD and Consolidation Suppliers park at bays for receiving side. Stock Point and large Consolidation Suppliers park at bays for shipping side.D: Suppliers load Return Goods if there are Goods for them.E: Suppliers leave DC after being checked their carriers by security guard man.

A・・・・・・・



5

1 Outline of KLRDC

UnderUnderconstructionconstruction

Return Goods AreaReturn Goods AreaStaging AreaStaging AreaReceiving Area(for DC)

Staging AreaStaging Area Sorting Area (for Consoli & Stock Point shipment)Sorting Area (for Consoli & Stock Point shipment)

Receiving Area (for TC)

OfficeOffice

Storage AreaStorage Area

entrance

Reception( Receiving & Return)

Stock Point goods Receiving

XD goods Receiving

Return goods Loading

N

Oneway

Oneway

Oneway

Oneway



6

1 Outline of KLRDC

ReceptionReception

Rest RoomRest Room

1.Registration

（ 1 ） Entrance for delivery is next to main entrance.

　（２） Enter the W/H from the entrance and go to office on site

　（３） Registration

　（ 4 ） Please use the rest room over the office.

　（ 5 ） Don’t enter the office without reason.

　（ 6 ） Please unload and take GRN items after registration.

　（ 7 ） Please leave DC after completing unloading.Waiting SpaceWaiting Space

If you need this page, please add more detail.

If you need this page, please add more detail.

①①

②②

③③

④④

⑤⑤



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2 Outline of KLRDC

Booking to KLRDC1 N-1 day

Register to our Security Guard3 N day

Register lorry & drivers to our office4 N day

Unloading & Inspect goods 5 N day

Receive “Receive Note”6 N day

Get KLRDC 15min before appointment2 N day

Pick up goods to take back, if any7 N day

Inspection by our Security before leaving8 N day* See attached Flow Chart for the details N Day = Day you deliver

goods to KLRDC



8

3 Booking Procedures

1N-1

3N

4N

5N

6N

2N

7N

GID SuppliersDay Non GID Suppliers

* You need to make booking 1 working day before, if N-1 day is Sunday and/or National holidays

Flow chart of the portion for GID and Non-GID respectively



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4 Loading Requirements

1. Flow chart of the portion2. Definitions of XD by store, Consoli, and DC respectively.3. Mention loading requirements for XD by store, Consoli, and DC

respectively.4. loading requirements for XD by store - separate goods store by store in lorriesseparate goods store by store in lorries - paste - paste store label store label on every cartons in advance of deliveryon every cartons in advance of delivery - recommended - recommended to palletize or put in box goods store by storeto palletize or put in box goods store by store4. loading requirements for Consoli - paste A4 paper saying PO# paste A4 paper saying PO# (better to give designated form?)(better to give designated form?)5. loading requirements for DC - paste A4 paper saying PO#(better to give designated form?)6. Show loading requirement in matrix

1, Sample for label and attached paper2, Drawing for loading merchandise

1, Sample for label and attached paper2, Drawing for loading merchandise



ItemCode A

ItemCode B

ItemCode C

Store Code 1001(in case of XD)

ItemCode A

ItemCode B

ItemCode C

Store Code 1002(in case of XD)

4.Loading requirements for XD by store

-Separate goods store by store-Paste store label on every cartons in advance of delivery-Recommended to palletize of put in box goods store by store

Label

Label

Label

Label

Label

Label

Label

Label

Label

Label

Label

Label

4 Loading Requirements

Picture carton attached label Picture pallet item attached PO No. paper



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4 Loading Requirements1.In case of XD（１） Unload by store and category and item（２） Use the cart rack for unloading（３） Stuck so that we can check the label（４） Please stuck light weight items on upper side Please stuck heavy items on lower side

label

Light weight boxes(Upper side)

heavy weight boxes(Lower side)

label label

Exp Store Code 1001

Item Code A

Item Code B Item Code C

2.Stock Point and Consoli

（１） Unload by item (1 item 1 pallet)

（２） Use the PL for unloading

ItemCode A

ItemCode B

ItemCode C

ItemCode A

ItemCode B

ItemCode C

label

label

label label

label label



12

5 Dress cord

1. Show OK case and NG case by photograph

Photo of NG appearancePhoto of OK appearance

NGOK

Safety shoes Sandle



13

6 Register for loading-bay allocation

1. Flow chart of the portion2. Designated Place drivers park their lorries3. Drivers’ waiting area4. Documents to pass to registration office5. Berthing to designated loading bay6. Restrictions (waiting at out of waiting area,

approach to restricted area, waiting in lorries, smoking, toilet driver allowed to use, etc)



14

7 Unloading & Inspection Procedures

1. Flow chart of the portion2. KLRDC scope of work in offloading & inspection goods3. Take sufficient number of unloading helpers4. Before start offloading5. Documents to pass to our inspectors.6.6. How to offload goods How to offload goods 7.7. How to attend good inspectedHow to attend good inspected8.8. Cases we reject to receiveCases we reject to receive9. Get gate pass from office10. Restrictions (waiting at out of waiting area, approach to

restricted area, waiting in lorries, smoking, etc) 1, Items that supplier have to bring to DC (cutter, tape)1, Items that supplier have to bring to DC (cutter, tape)



15

8 Return Cargo Procedures

1. Flow chart of the portion2. Acknowledge goods rejected3. Documents to receive from our inspectors.4. How to get gate pass for the return goods



16

9 Security check before leaving KLRDC

1. Flow chart of the portion2. Pass gate pass to security3. Have inspection on lorry carrier4. Have inspection on drivers’ and offloading staffs’ belongings5. Restrictions (leaving KLRDC within 10 min after receiving gate leaving KLRDC within 10 min after receiving gate

pass, approach to restricted area, etc) pass, approach to restricted area, etc)



17

10 Access for KLRDC

How to get KLRDC from Bangi & Kajang toll (MAP)

How to access to KLRDC (MAP) “restricted way to access to KLRDC”

Indicate ways prohibited to use.

Address

Contact



18

11 Traffic Regulations in KLRDC

Drawing showing - queue out side of the premise - waiting area before security register - waiting area after security register - one-way traffic



19

12 Rental Pallets Handling

1. Flow chart of the portion2. Describe SOP for rental pallets handling by rental pallets company.3. Should request suppliers to bear the rental costs until 30 days after delivery to

KLRDC( following TESCO DC rule)



13 KLRDC Regulations in goods delivery

Ref Process Case

1 Security Control Delivery without 1 day prior booking

2 Security Control Delivery more than 15min late from appointment

3 Security Control Drivers and staffs in improper dress

4 Security Control Delivery by improper lorries/cars

5 Security Control Drivers and staffs with bad manners/behaviors

6 Security Control Drivers and staffs violating KLRDC regulations

7 Security Control Lorries not sealed or with different seal number from one on D/N.

8 Security Control Lorry having goods of other suppliers and having goods for other destinations.

9 Inspection Damaged items & extra items against the order

10 Inspection Goods for XD not separated store by store in lorry

11 Inspection Goods for XD without store labels and/or labels we can not scan.

12 Inspection Delivery without sufficient number of unloading helper

13 Inspection Goods for Consoli/DC without designated paper on every carton/pallet

Cases KLRDC rejects to receive goods delivered

20



13 KLRDC Regulations in goods delivery

Ref Cases Rate

1 Delivery more than 15min late from appointment RM50.00/Lorry

2 Delivery cancellation without notice before appointment time

3 Delivery without booking in time

4 Unloading uncompleted in designated time flame

5 Fail to separate goods store by store in lorry

6 Fail to bring enough tapes to seal boxes after inspection

7 Fail to attach designated indications onto cartons/pallets.

8 Fail to follow Loading Requirements

9 Fail to bring dockets for rental(Loskom/Chep/etc) pallets

10 Fail to collect goods to take back RM10.00/carton/day

11

12

13

Cases KLRDC impose penalty

21* Penalty are to be deducted from payment to you without pre-notice.



22

14 KLRDC - Label

1. Flow chart of the portion2. Restrictions (pay by cash) pay by cash)



23

14 Other Conditions & terms

1. Compensation, if suppliers or their subcontractors damage our facility/assets.

2. Conditions to protect TSM from risks of sued/claimed

hitachi transport system (m) sdn.bhd. feb. 18,2013 hitachi transport system (m)sdn bhd attn: aeon...

Documents

store separate goods

box goods store

suppliers park lorries

suppliers load return

goods deliverylabelothers

store label

loading delivery itembays

outline of klrdc birdeye