HIT ToolkitHow to Use the Toolkit

Health Information Technology Toolkit for Critical Access and Small Hospitals

http://www.stratishealth.org/HIT_Toolkit_hospitals

Presenter• Margret Amatayakul

RHIA, CHPS, CPHIT, CPEHR, FHIMSS

President, Margret\A Consulting, LLCSchaumburg, IL

• Independent consultant, who focuses on achieving value from electronic health records, HIPAA/HITECH, and health information exchange. Developer of tools in Toolkit

• Adjunct faculty College of St. Scholastica, Duluth, MN, masters program in health informatics

• Founder and former executive director Computer-based Patient Record Institute, associate executive director AHIMA, associate professor University of Illinois

• Active participant in standards development, former HIMSS BOD, and co-founder of and faculty for Health IT Certification

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Agenda

• Your community

• Stratis Health

• Purpose of the toolkit

• Instructions for use

• Types of tools

• Parts of the toolkit

• Use in your environment

• Tool structure

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Your “Community”

• For purposes of this HIT Toolkit for Small and Rural Communities, “community” is defined as organizations that are legally related to one another within what is often referred to as a healthcare delivery system or healthcare delivery network

• Your “community” may include a hospital, physician practices that the hospital owns, a long term care facility, assisted living facilities, home health agency, DME provider, ambulance service, and other facilities under common ownership

• Your acquisition of this HIT Toolkit is your license to use the tools within your “community”

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Stratis Health

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● Stratis Health is a nonprofit organization that leads collaboration and innovation in health care quality and safety, and serves as a trusted expert in facilitating improvement for people and communities

● Under federal contract, Stratis Health serves as Minnesota’s Medicare Quality Improvement Organization (QIO)

● Stratis Health is also involved in other state and national projects funded through government contracts, foundation and corporate grants, and health systems

Purpose of Toolkit

• Kick start your HIT and EHR planning

• Formalize the process

• Reduce your cost

• Server as surrogate staff

• Achieve your HIT and EHR goals

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General term relating to any use of information technology in health care

Specific term referring to the information system applications collectively used by clinicians that support decision making at the point of care

Instructions for Use: Your Dashboard

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Types of Tools• Recorded Webinars

– Short (15-20 minute) educational tools– Walk through use of key tools– Introduce key topics for your HIT team, EHR steering committee, staff,

community– Stimulate team discussion

• Survey forms, checklists, comparisons, charts, tip sheets, interview tools, rating forms, other tools

• Sample job descriptions, policies and procedures, request for proposal, other model documents

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Adopting Interoperable EHRs

Assess Plan InteroperateReadinessEffective UseImplementSelect

Achievement of

2015 Mandate

Continuum

of EHR

Adoption

Adopt ExchangeUtilize

Minnesota Department of Health, February 2008

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Parts of the Toolkit: Adopt

• Tools to help you assess, plan for, and select HIT and EHR– Readiness assessments– Project management aids – Goal setting tools – Instructions on current workflow and process mapping– Support for understanding the HIT marketplace, issuing

a request for proposal, and conducting due diligence for selection and contract negotiation

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Parts of the Toolkit: Utilize

• Tools for implementing and effectively using HIT and EHR

• Guides project performance and issues management

• Supports workflow and process improvement• Assists system build, testing, and training• Offers strategies for gaining value and

effectively using HIT and EHR components in documentation and clinical decision support

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Parts of the Toolkit: Exchange

• Tools to assess your readiness for interoperating with other organizations supporting health care

• Describes health information exchange goals and governance, architectures, data stewardship, technical interoperability issues, and personal health records

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Tool Structure

• Purpose – Each tool begins with a brief statement of purpose

• Instructions for Use– Many tools include specific instructions for use– Some tools are more informative than interactive and may not

need instructions for use

• Notes and illustrations– Some tools include notes to define terms, diagram a concept, or

provide references

• Tool – Microsoft Word, PowerPoint, or Excel– Modifiable

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Purpose and Instruction

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Purpose

Examples and Illustrations

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Tools in Excel

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For More Support

Contact:Stratis Health

2901 Metro Dr., Suite 400

Bloomington, MN 55425

952-854-3306

1-877-787-2847 (toll free)

www.stratishealth.org

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