hiring a business assistant in krakow

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Being a Business Assistant at element14

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Page 1: Hiring A Business Assistant In Krakow

Being a Business Assistant at element14

Page 2: Hiring A Business Assistant In Krakow

The BA role

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AccountabilitiesProject management, logistics, internal and external stakeholder communication, preparation for leadership team meetings including the National sales Meeting, customer days and employee meetings, research, recommend more efficient ways of working, managing cost effective processes and production of presentations, itineraries and work flow management.

ChallengesFast paced environment, going the ‘extra mile’, developing effective networks both internally and externally, ability to juggle multiple demands and priorities, ability to communicate complex messages in a clear and concise way to a diverse audience and the confidence to make decisions in the absence of your line manager.

Skills, Knowhow and ExperienceStrong IT skills, ability to plan ahead and deal with ambiguity, produce high quality work under pressure, excellent written and spoken English, well developed interpersonal skills, reliable, results focused and strong work ethic. Possess a business related qualification, senior director support experience essential and project management would also be a distinct advantage.

Page 3: Hiring A Business Assistant In Krakow

We are building a new Centre in Krakow

We will need 3 Business Assistants to support the Centre’s Director and the management team.

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Page 4: Hiring A Business Assistant In Krakow

Let us introduce you to the Business Assistant role at Farnell element 14 - A week in the life of Hollie Lawson, BA to European Marketing Director

•Friday - My week starts on Friday, forward thinking is key

– I align my schedule with the Marketing Director’s priorities for the following week–I communicate the priorities to the Marketing leadership team together with the weekly plan

•Monday – Strategic Thinking

–Put together a powerpoint presentation on marketing strategy ready for Director to present later in the week–Attend Community meeting, to discuss to volunteering and working in our community.

•Tuesday - Event Organisation

–Organise internal event for 600 people, including breakout activity to all to build a solar panel light system to send to Tanzania – takes me longer than one day but worth it – a huge feeling of success when delivered.

•Wednesday – Development

–Arrange Induction schedule for new direct report, ensuring we give them the best start –I’m using my weekly one hour development time to take my Google Ad words exam

•Thursday – Leadership

–Meet with Leadership team, which I am part of, to discuss general day to day business, resolve issues and lead the meeting to ensure that Director’s priorities are dealt with.

•Daily - no day is ever the same so it always remains exciting, but some things you do everyday

–Respond to e-mails sent to the Director dealing with as many as possible. –Review papers for next day, gain any additional information they may need – think like the Director. –Arrange all travel requirements–Be the Director’s eyes & ears

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Page 5: Hiring A Business Assistant In Krakow

Why I took at job as a Business Assistant at Farnell element14

Katrina Moller – BA to Chief People Officer

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Q. What appealed to you

about the position?

A. I liked the fact that the

role was not just a simple

secretarial one i.e.

answering the phone,

organising travel &

managing the diary; right

from the start I knew I

would be involved in a lot of

other things like event

organising for example.

Q. What d

id you do b

efore

& what s

kills are

you

going to tr

ansfer t

o this

role?

A. I worked as a

ssista

nt to

the CEO of an Englis

h

telecommunica

tions

company in

Italy. S

kills th

at

will co

me in use

ful will

be the

ability to

be flexible, efficie

nt

& organised. T

he ability to

keep calm

when fa

ced w

ith

day to day problems.

I also

look forw

ard to usin

g my

language skills

.

Q. What are you hoping to get out of the position?A. I hope to learn many

things both about the company and the way it is run but also relating to people management skills.

Q. Hello

Katrina.

When did you join

Premier Farnell?

A. Hello, I’m

very new!

I just j

oined a few

weeks ago in the

middle of march.

Page 6: Hiring A Business Assistant In Krakow

What happened next? Career lift off!

Mel McAughtrie – Operations Manager Maybrook

I joined Farnell 13 years ago in a sales role but with my background in IT I then moved into IT support, progressing to IT Service Manager responsible for 1st and 2nd Line support. In 2006 had the great opportunity to move to London and support Harriet Green, our CEO, as Business Assistant for 2.5 Years. After expressing an interest in operations I was offered a role working on process improvement in our warehouse operation in Maybrook and my responsibilities now include Training, Environmental Control, Projects and Inbound Operations.

A Business Assistant role is a brilliant way to learn and understand about the Farnell element14 business and prepare you for a career lift off.

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Page 7: Hiring A Business Assistant In Krakow

Next steps and how to apply

We hope this short presentation has given you an insight in to the business assistant role and the value it brings to the business.

Apply direct on our website at:

www.premierfarnell.com/careers

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