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  • HINDUSTAN AERONAUTICS LIMITED AIRCRAFT OVERHAUL DIVISION, NASIK

    CONTRACT NUMBER HAL/NK/HR (AOD)/TCL/04/2016-17

    AWARD OF CONTACT TITLED ‘UPKEEP OF HAL FACTORY, TOWNSHIP & HOSPITAL AREAS’

    PERIOD OF CONTRACT: ONE YEAR

  • -1-

    INDEX SR. NO. DESCRIPTION PAGES

    FROM TO

    1. FORWARDING LETTER 02 04

    2. GENERAL & SPECIAL CONDITIONS OF CONTRACT

    05 16

    3. STATEMENT OF DECLARATION 17 --

    4. BANK DETAILS FOR NEFT / RTGS 18 --

    5. FORMAT OF BANK GUARANTEE BOND FOR SECURITY DEPOSIT

    19 --

    6. TECHNICAL BID (ANNEXURE – A) 20 22

    7. PRICE BID (ANNEXURE – B) 23 24

    8. FMD CIRCULAR NO. FMD/GM/060/14 DATED 10-10-2014 (ANNEXURE – C)

    25 28

  • -2-

    HINDUSTAN AERONAUTICS LIMITED AIRCRAFT OVERHAUL DIVISION, NASIK

    (A GOVERNMENT OF INDIA UNDERTAKING) P.O. - OJHAR TOWNSHIP, DT: NASIK

    MAHARASHTRA – 422 207 AN ISO 9001:2000 & ISO 14001 COMPANY

    PHONE: 02550-275840 TO 43 (Operating Assistance)

    02550-275846 to 49 (direct dialing - 4 digit extension)

    Fax-(02550)274621 Website:www.hal-india.com

    Email: commn.nsk@hal-india.com

    Ref No.: HAL/NK/HR (AOD)/TCL/04/2016-17 Date: 06-10-2016

    AWARD OF CONTRACT FOR ‘UPKEEP OF HAL FACTORY, TOWNSHIP &HOSPITAL AREAS’

    Dear Sir, With reference to your letter dated ________________, a set of blank tender document

    (Technical Bid and Price Bid) for the subject work is enclosed.

    2. The first sealed envelope should contain the TECHNICAL BID as per Annexure - A wherein the set of self-attested copies of the following Certificates / Documents required to be enclosed:-

    [a] Solvency Certificate of Rs 1,07,23,563/- [Rupees One Crore, Seven Lakhs, Twenty Three Thousand, Five Hundred Sixty Three only]issued by any Nationalized or Scheduled Bank within a period of twelve months from the final date of submission of tender document, failing which the tender is liable to be rejected.

    [b] Registration with PF Commissioner for PF contribution.

    [c] Registration under the Employees State Insurance Act, 1948.

    [d] Copy of Labour License under Contract Labour (R&A) Act, 1970 issued by the Central / State Labour Authority.

    [e] Registration with Professional Tax Authority.

    [f] Copy of Permanent Account No. (PAN) issued by the Income Tax Department.

    [g] Copy of Certificate of TIN Number, if applicable.

    [h] Proof of having registered with the Central Excise Department for the coverage of Service Tax.

    [i] Copies of Profit and Loss Account and Balance Sheet, duly certified by the Chartered Accountant for last FIVE years ending 31st March 2015.

    [j] Copies of Income Tax Return of last THREE years ending 31st March 2015.

    [k] Copies of Annual Turnover statements for last FIVE years ending March 2015. The average annual turnover during last three years, ending 31st March of previous year, should be at least 30% of the approximate estimated amount put to tender.

    [l] Copies of Work Orders/Award Letters for Works executed during last SEVEN years alongwith Completion / Execution Certificate.

    [m] Copies of Work Orders/Award Letters for current Works of similar nature in hand.

    [n] Police Verification Certificate from Police Authorities.

  • -3-

    [o] Registration under Shops & Establishment Act.

    [p] Overdraft facilities available with Firm.

    [q] Bank balance statements for the last THREE months.

    [r] A Banker’s Cheque / Pay Order/ Demand Draft towards the Earnest Money Deposit for Rs 2,68,089/-[Rupees Two Lakhs, Sixty Eight Thousand, Eighty Nine only] which should be in favour of “Hindustan Aeronautics Ltd., Aircraft Division, Nasik” drawn on either State Bank of India or Punjab National Bank, Ojhar Township Branch. Stipulated Earnest Money Deposit shall be deposited with the tender document, failing which the tender is liable to be rejected. However, the Firms who are registered with the National Small Industries Corporation Limited (NSIC) are exempted from paying the EMD. These Firms shall have to attach necessary self-attested document for having registered with NSIC, for availing this concession.

    [s] In case, the tender document is downloaded from HAL website, the tender document fee of Rs 5,750/- [Rupees Five Thousand, Seven Hundred Fifty only] shall be remitted alongwith the tender document in the form of Banker’s Cheque / Pay Order/ Demand Draft which should be in favour of “Hindustan Aeronautics Ltd., Aircraft Division, Nasik” drawn on either State Bank of India or Punjab National Bank, Ojhar Township Branch. However, the Firms who are registered with the National Small Industries Corporation Limited (NSIC) are exempted from paying the Tender document fee. These Firms shall have to attach necessary self-attested document for having registered with NSIC, for availing this concession.

    [t] The Technical Bid should not contain any reference of price.

    3. The second sealed envelope should contain only the PRICE BID as per Annexure – B.

    4. The envelope shall be clearly marked as “TECHNICAL BID FOR TENDER NUMBER “HAL/NK/HR(AOD)/TCL/04/2016-17” and “PRICE BID FOR TENDER NUMBERHAL/NK/HR (AOD)/TCL/04/2016-17” respectively. Both the above sealed envelopes shall be put into a single envelop and marked as “TENDER NUMBERHAL/NK/HR (AOD)/TCL/04/2016-17FOR ‘‘UPKEEP OF HAL FACTORY, TOWNSHIP& HOSPITAL AREAS’

    5. Submission of tender document :- Your tender document, completed in all respects, is to be submitted in the Central Registry at Administrative Block of HAL (Nasik Division) up to1300 hours on 27-10-2016. HAL shall not be responsible for delay or non-receipt of tenders during transit, if sent by post.

    6. Opening of Tenders: - The tenders should be deposited in the Central Registry at Administrative Block. The tender documents will be received up to 1300 hrs on the last date of receipt i.e. on 27-10-2016 and shall be opened on the same day i.e. on 27-10-2016 after 1300 hrs, in the Tender Opening Hall [at Administrative Block], in presence of Contractors who wish to be present. The representative attending the opening of tenders should produce an Authorization Letter from his Firm 7. Opening of Price Bid: - The PRICE BID will be opened only in respect of those Parties who get technically qualified and assessed to be competent to undertake the job based on the information /documents submitted by them. The date and time of opening of PRICE BID will be intimated to only successful Contractors i.e. who gets technically qualified, on the address given by them in the Format.

    8. Validity of tender: - The Tender will remain open for 120 days from the date of opening.

  • -4- 9. Quotation of Rates: - The Contractor should quote the rates in figures as well as in words. No corrections or overwriting is allowed. In the event of any ambiguity in rates given in figures and words, the rates given in the words would be considered as final. All the Columns of the quotations are to be filled. If not, the quotations will be liable for rejection.

    10. Late Tenders: - The following procedure will be adopted in the case of late tenders:-

    [a] Any tender received after prescribed deadline shall not be considered.

    [b] Late tenders shall not be opened. The same shall be returned to the respective Contractor with the covering letter.

    11. Qualifying Criteria:- A copy of Circular No. FMD/GM/060/14 dated 10-10-2014 is placed at Annexure-C for reference.

    12. The Contractors shall strictly comply the following conditions: -

    [a] The Tender should be signed, dated and witnessed at all places provided for in the documents. A certified True Copy [CTC] of the Power of Attorney of the Signatory should accompany the Tender.

    [b] This Letter will also form a part of the documents and must be returned with the TECHNICAL BID, duly singed, alongwith the documents as a token of you having accepted the conditions mentioned above.

    [c] Detailed information as per the Annexure ‘A’ regarding particulars / profile of the Company, Financial details, Work History etc. must be furnished.

    13. Contractors are requested to be in touch with HAL website [www.hal-india.com] till date of opening of the tender, in order to be informed about any Corrigendum/Modification etc. in the tender, if any.

    Yours faithfully, For Hindustan Aeronautics Limited

    Aircraft Overhaul Division, Nasik

    (D.S. Saindanvise) Dy General Manager (PR)

    Encl: Blank Tender document

  • -5- GENERAL CONDITIONS OF CONTRACT

    1. Issuance / downloading of Tender document: - The Contractor who possess the requisite experience and financial capability can either purchase the tender document from HAL (Nasik Division) [Office of the DGM (PR), AOD], or download tender document from HAL website www.hal-india.com.

    [a] The Contractors who wish to purchase the tender document from HAL (Nasik Division) are required to submit a Banker’s Cheque / Pay Order / Demand Draft drawn in favour of “Hindustan Aeronautics Limited, Aircraft Division, Nasik” payable either at State Bank of India, Ojhar Township Branch (Branch Code No. 1196) or Punjab National Bank, Ojhar Branch (Branch Code No. 2803) for a sum of Rs 5,750/- (Rupees Five Thousand, Seven Hundred Fifty only), towards the cost of tender document.

    [b] The Contractors who have downloaded the tender documents from HAL website, are required to submit along with sealed tender documents, a Banker’s Cheque / Pay Order / Demand Draft drawn in favour of “Hindustan Aeronautics Limited

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