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  • Request for Proposal (RFP) High Security Holograms with Barcode Based Electronic Supply Chain Management System for Bottled Liquor for Excise Directorate, Govt. of West Bengal Webel Technology Limited (A Govt. Of West Bengal Undertaking) Plot -5, Block BP, Sector V, Salt Lake Electronic Complex Kolkata - 700091

    Tender No: WTL/ED/ESCMS/13-14/009

  • Brief Detail: Tender Ref No. WTL/ED/ESCMS/13-14/009 Dated: 20.01.2014

    Webel Technology Limited, GoWB Undertaking

    Sealed Tenders are invited for "Supply of High Security 2D Barcoded Holograms and Implementation of a Barcode based Electronic Supply Chain Management System for Bottled Liquor in West Bengal on BOOT basis for a period of 5 years" for Excise Directorate, GoWB from bidders having sufficient experience and credentials for successful completion of similar nature of work, preferably in a Government Department.

    1. Brief description of the project The key objective of the project is to establish a mark of authenticity on the state produced and state imported bottled liquor and also to have a control and monitoring on the revenue generated from excise duties and taxes for bottled liquor.

    The objective would be achieved by affixing 2D barcoded high security holograms on liquor bottles, and 1D linear barcodes on liquor cartons and excise permits and passes. The barcodes would be scanned for information at various points of the liquor supply-chain in the state, and the information gathered upon such scanning would be made available to Excise authorities through a web-enabled mechanism. The Excise Directorate, thereby, will be able to track the production, distribution and sale of liquor in West Bengal and monitor the inventory of foreign liquor and country spirit manufactories, bonded warehouses, trade godowns and liquor retail outlets throughout the state.

    2. Tender document Fee INR 20,000 (Indian Rupee Twenty Thousand only) in the form of a Demand Draft in favor of “Webel Technology Limited” payable at Kolkata.

    The Tender Document Fee must be submitted by the bidders at the time of attending the pre-bid meeting or along with the Technical Bid submission, whichever is earlier.

    3. Testing Fee INR 25,000 (Indian Rupee Twenty Five Thousand only) in the form of a Demand Draft in favor of “Webel Technology Limited” payable at Kolkata.

    4. Earnest Money Deposit Rs. 25.00 lakhs (Rupees Twenty Five Lakhs only) in the form of a Demand Draft in favor of “Webel Technology Limited” payable at Kolkata.

    5. Commencement date of Sale of Tender document

    January 20, 2014

    7. Pre-Bid Meeting - Date & Time January 31, 2014 at 2:00 PM

    • Only two persons for each intending bidder’s organization, who will buy the tender, will be allowed to attend the Pre Bid Meeting.

    • The person should have proper authorization in respective Company Letter Head.

    • Only queries as per format in this RFP and reaching WTL

  • by 6 PM of January 27, 2014 will be taken for decision.

    • Queries will be entertained for those bidders who will procure the Original Tender document.

    • Queries should be sent to:

    The Purchase Manager WEBEL TECHNOLOGY LIMITED (A Govt. of West Bengal Undertaking) Plot - 5, Block – BP, Sector – V, Salt Lake City, Kolkata – 700091.

    8. Last date & time of Technical Bid Submission

    February 10, 2014 at 2:00PM

    9. Date of opening of Technical Bid February 10, 2014 at 4:00PM

    10. Pre-Bid Meeting, Bid Submission & Bid Opening venue

    WEBEL TECHNOLOGY LIMITED (A Govt. of West Bengal Undertaking) Plot - 5, Block – BP, Sector – V, Salt Lake City, Kolkata – 700091.

    11. Availability of Tender Document The Tender Document will be available for download from the following 4 websites:

    a. http://wtl.co.in b. www.wbexcise.gov.in c. www.banglarmukh.gov.in d. www.tenders.gov.in

    12. Contact person Mr. P. S. Mitra - 23673403-06 (Extn – 114) Mr. Arunava Saha- 23673403-06 (Extn – 112) WEBEL TECHNOLOGY LIMITED (A Govt. of West Bengal Undertaking) Plot - 5, Block – BP, Sector – V, Salt Lake City, Kolkata – 700091.

  • This section provides a “Format of Acknowledgement” for the prospective Bidders, who download/ procure this document. The Bidders should forward this “Acknowledgement Format”, duly filled-in with the required details, to the address furnished below on or before the Pre-bid Meeting, which is a must to attend the Pre-bid Meeting along with an authorization Letter.

    ----------------------------------------------------------------------------------------------------------------------------------- Acknowledgement Format: (To be returned to the below address. Acknowledgement Format is a must to attend Pre-bid Meeting along with an Authorization Letter) The Purchase Manager WEBEL TECHNOLOGY LIMITED (A Govt. of West Bengal Undertaking) Plot - 5, Block – BP, Sector – V, Salt Lake City, Kolkata – 700091. RFP downloaded/ procured by (person’s name)

    Designation

    Name of Organization

    Address

    Phone Nos.

    Fax Nos.

    Email ID Signature of the Authorized Signatory: Name: Designation & Seal of the Company:

  • Disclaimer Though adequate care has been taken in the preparation of this RFP document, the Bidder should satisfy himself that the document is complete in all respects. Intimation of discrepancy, if any, should be given to the below mentioned officer immediately.

    If this office receives no intimation of discrepancy within the date mentioned in Section-3.6, it shall be deemed that the RFP document is complete and final in all respects.

    The Purchase Manager WEBEL TECHNOLOGY LIMITED (A Govt. of West Bengal Undertaking) Plot - 5, Block – BP, Sector – V, Salt Lake City, Kolkata – 700091.

    1. Neither Webel Technology Limited nor do their employees or consultants, make any representation or warranty as to the accuracy, reliability or completeness of the information in this RFP and it is not possible for Webel Technology Limited to consider the investment objectives, financial situation and particular needs of each party who reads or uses this RFP. Some of the prospective Bidders may have a better knowledge of the manufacture and supply of high security holograms with 2D barcode/1D linear barcode based electronic supply chain management system for bottled liquor than others. Each prospective Bidder should conduct his own investigations and analysis and check the accuracy, reliability and completeness of the information in this RFP and obtain independent advice from appropriate sources.

    2. Neither Webel Technology Limited nor their employees or consultants will have any liability to any prospective Bidder or any other person under the law of contract for any loss, expense or damage which may arise from or be incurred or suffered in connection with anything contained in this RFP, any matter deemed to form part of this RFP, the award of the manufacture and supply of high security holograms with 2D barcode/1D linear barcode based electronic supply chain management system for bottled liquor, the information and any other information supplied by or on behalf of the Excise Directorate, GoWB or their employees, any consultants or otherwise arising in any way from the selection process for the manufacture & supply of high security holograms with 2D barcode/1D linear barcode based electronic supply chain management system of bottled liquor.

    3. Webel Technology Limited reserves the right to reject any or all of the Bids submitted in response to this Request for Proposal at any stage without assigning any reasons whatsoever.

    4. Webel Technology Limited reserves the right to change /modify/alter/ amend any or all of the provisions of this Request for Proposal. Such changes would be intimated to all parties procuring this Request for Proposal, to enable them to take appropriate action.

    5. Webel Technology Limited shall have no liability for non-receipt of any communication from the Bidder to Webel Technology Limited and vice-versa due to postal delays or otherwise.

  • Table of Contents

    1. Definitions 11

    2. Background 13

    2.1. Introduction 13

    2.2. Overview of Excise Directorate, GoWB 13

    2.3. Current Issues and Needs 14

    2.4. Overview of Legacy System in Excise Directorate 14

    2.5. Scope of Work 17

    2.6. Objective 19

    2.7. Functionality of Two Dimensional (2D) and One Dimensional (1D) Barcode 19

    2.7.1. Two Dimensional (2D) Barcode 19

    2.7.2. One Dimensional Linear Barcode 20

    2.7.3. Principle of reading barcodes 20

    2.8. Concept of holograms with barcode based systems 21

    2.9. BOOT structure for the electronic supply chain system 21

    2.10. Specifications for manufacture and supply of high security holograms 23

    2.10.1. Master Origination Feature 23

    2.10.2. Raw Material Specification 24

    2.10.3. Packaging and Supply Specification 25

    2.10.4. Other Features 25

    2.11. Schedule of Requirements 26

    2.12. Implementation 29

    2.12.1. Assumptions 31

    2.13. Deployment Architecture 31

    2.13.1. Proposed Process Flow 34

    2.13.2. Activity Descriptions 39

    2.13.3. Details of Hardware Requirement & Desirable Infrastructure Specifications 50

    2.13.4. Features and Data Flow of